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Legal Document Management Software- Bundledocs

Police and Crime Commissioner for West Midlands

This public procurement record has 2 releases in its history.

Award

31 Mar 2026 at 15:20

UK6 - Contract Award Notice
Award

31 Mar 2026 at 15:09

UK5 - Transparency Notice
Summary of the contracting process

The Police and Crime Commissioner for West Midlands has completed the procurement of legal document management software titled "Bundledocs". This contract, awarded to Meditati Limited, is part of the information technology services industry category. The procurement process followed a direct method below the threshold, without competition, and spans across various regions in the United Kingdom. The current stage is at the award phase, with the contract set to commence on 1st April 2026 and concluding by the end of December 2029. There is potential for a 12-month renewal extending to December 2030, and the contract value is £25,728. Key dates include the scheduled future signature on 1st April 2026.

This procurement creates growth opportunities particularly for small and medium-sized enterprises interested in providing specialised IT services. Meditati Limited's role as a supplier showcases smaller businesses' capability to secure substantial contracts. As Bundledocs is crucial to connecting with Iken Cloud for Court and Tribunal bundles, businesses that offer complementary legal and document management tech solutions might find potential collaboration routes. SMEs specialising in cloud integration and document management systems are highly suited to compete in this sector. The engagement of Bundledocs also hints at future tender opportunities for similar integrations and software solutions within the public authority domain.

How relevant is this notice?

Notice Information

Notice Title

Legal Document Management Software- Bundledocs

Notice Description

With Bundledocs being a stand-alone company, we require a separate contract with them for their services. It should be noted that Iken Cloud will not work without Bundledocs enabling the provision of the Court/Tribunal bundles. Bundledocs are the only Iken partner engaged to plug in to the software to allow bundling to take place so no other alternatives can be considered, and future consideration will need to be made as to whether there are alternative suitable products on the market during the life of this contact

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067989
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029842-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£25,728 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20266 months ago
Contract Period
1 Apr 2026 - 30 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for West Midlands
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6AT
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Meditati Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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