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Beating Retreat 2026 Seating

Ministry of Defence

This public procurement record has 2 releases in its history.

ContractTermination

23 Jul 2026 at 10:54

UK11 - Contract Termination Notice
Award

31 Mar 2026 at 16:24

UK7 - Contract Details Notice
Summary of the contracting process

The Ministry of Defence procured event services for Beating Retreat 2026, a performance by the massed bands of His Majesty’s Royal Marines. The requirement was to hire spectator stands and associated event-enabling services from FTF Worldwide Event Management Ltd. The buying organisation is the Ministry of Defence, a central government department based in Portsmouth. Delivery was across the United Kingdom. This is a specialist live-event requirement involving temporary audience infrastructure and the practical arrangements needed to support a major military musical performance. Businesses supplying event stands, temporary structures, event infrastructure, venue operations or related logistical services would find the subject matter relevant, particularly those able to support high-profile public events and formal military occasions.

The procurement is complete and was awarded through a direct, below-threshold procedure without competition. One lot was awarded to FTF Worldwide Event Management Ltd. The contract was signed on 31 March 2026, with a contractual period from 1 April 2026 to 31 July 2026. Its value was £64,322.50 excluding VAT, or £77,187 gross. The award covered event services associated with the hired stands and enablers. The contract was terminated on 23 July 2026 because it was completed; implementation ended on 21 July 2026, with a final value of £64,322.50 excluding VAT, or £77,187 gross. The published outcome identifies the selected supplier but does not set out a competitive evaluation exercise.

This award is useful market evidence for event-management companies and specialist suppliers of temporary stands, seating infrastructure and event-enabling services. A credible competitor for a future Ministry of Defence requirement would need to plan and deliver audience facilities for a large, high-profile military performance, with dependable site operations and the ability to work to formal public-sector expectations. Relevant strengths include experience in live-event logistics, temporary structure hire, installation and removal, venue coordination, crowd-facing operations, health and safety management and contingency planning. The successful supplier was an SME event-management business, indicating that specialist smaller firms can undertake this type of central-government event requirement. Suppliers with established delivery capability for ceremonial, defence, government or similarly complex public events would be well placed to demonstrate credibility when this buyer next assesses comparable services.

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Notice Information

Notice Title

Beating Retreat 2026 Seating

Notice Description

The requirement is to hire stands and associated enablers from FTF Worldwide Event Management for Beating Retreat 2026 performed by The Mased Bands of His Majesty's Royal Marines.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0679e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069556-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£64,322 Under £100K

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Jul 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO2 8BY
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Nelson
Westminster Constituency
Portsmouth North

Supplier Information

Number of Suppliers
1
Supplier Name

FTF Worldwide Event Management Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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