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UKRI-3422 UKRI BEMS Service and Maintenance

UK RESEARCH & INNOVATION

This public procurement record has 3 releases in its history.

Award

13 Aug 2026 at 10:33

UK7 - Contract Details Notice
Award

13 Jul 2026 at 16:07

UK6 - Contract Award Notice
Tender

01 Apr 2026 at 11:43

UK4 - Tender Notice
Summary of the contracting process

UK Research & Innovation (UKRI) procured building energy management system (BEMS) services and maintenance. The requirement covers ongoing service and maintenance of UKRI’s building energy management arrangements, combining building and facilities management with energy-management services. It is a public-sector service requirement delivered in the United Kingdom. The buyer is UKRI, a central government public authority. The procurement was structured as a single lot and relates to maintaining energy-control infrastructure rather than supplying general building materials or undertaking construction works. Businesses operating in BEMS maintenance, building controls, facilities management or energy-management services are the most relevant potential competitors for similar UKRI requirements.

The procurement is complete and the contract has been awarded and signed. UKRI used an open procedure for the single lot. Six bids reached the final stage, including three from SMEs. Evaluation placed 80% of the score on technical quality and 20% on price. The contract was awarded to Automated Building & Energy Controls Ltd on 13 July 2026, with a net value of £412,415.19 and gross value of £494,898.23. The award period ended on 23 July 2026, and the contract was signed on 3 August 2026. The contract period runs from 4 August 2026 to 31 August 2028, with options for three one-year extensions, allowing a maximum end date of 31 August 2031.

This award demonstrates a defined UKRI demand for specialist BEMS service and maintenance over a multi-year operating period. Competitors considering similar work for UKRI would need credible technical capability in building energy management and building-control systems, together with the capacity to provide reliable ongoing maintenance and facilities-related support. Technical quality was substantially more important than price in the evaluation, so evidence of service quality, engineering competence, operational resilience and effective performance management would be commercially important. The requirement was suitable for SMEs, and three SMEs reached the final stage, indicating that smaller specialist providers can compete when they can demonstrate the necessary technical delivery capability. Performance would also need to be managed against contractual KPIs.

How relevant is this notice?

Notice Information

Notice Title

UKRI-3422 UKRI BEMS Service and Maintenance

Notice Description

Provision of Building Energy Management Service and Maintenance at UKRI

Lot Information

Lot 1

Renewal: The Contract duration shall be for an initial period of two years with an option to extend for three further years in one-year increments (2+1+1+1). The total duration of the contract including the extension options is five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067a8c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077095-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71314200 - Energy-management services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£555,000 £500K-£1M
Lots Value
£555,000 £500K-£1M
Awards Value
£412,415 £100K-£500K
Contracts Value
£412,415 £100K-£500K

Notice Dates

Publication Date
13 Aug 20261 months ago
Submission Deadline
19 May 2026Expired
Future Notice Date
Not specified
Award Date
13 Jul 20262 months ago
Contract Period
4 Aug 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON, WILTSHIRE
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

Automated Building & Energy Controls Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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