Planning

The Provision of Calibration, Storage and Maintenance Services for Measurement Equipment and PPE

HEALTH AND SAFETY EXECUTIVE

This public procurement record has 1 release in its history.

Planning

01 Apr 2026 at 16:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Health and Safety Executive (HSE) plans to embark on a tender process for the provision of calibration, storage, and maintenance services related to measurement equipment and personal protective equipment (PPE). This procurement is in the planning stage and aims to inform the market in anticipation of the formal tender. The industry category focuses on the repair and maintenance services of medical and precision equipment as well as storage and retrieval services, relevant across various regions in the United Kingdom. Potential suppliers are expected to engage with the Find-a-Tender service soon, with a key engagement milestone due on 15 April 2026. The contract is expected to commence on 1 September 2026 and run through until at least 31 August 2029, with options to extend to 31 August 2031. This opportunity is particularly suitable for SMEs, highlighting the business-friendly nature of the procurement.

This tender presents a significant opportunity for businesses with expertise in providing accredited calibration and maintenance services, along with strong logistics capabilities. Companies specialising in secure online systems, data management, and contract support services may find this tender allows for business growth by expanding services to a national public authority whilst ensuring compliance with recognised standards such as ISO 9001 and ISO/IEC 17025. Ideal candidates will demonstrate technical competence, have a proactive approach to customer service and continuous improvement, and the ability to provide reliable support and contract management. Supplier involvement in this contract, managed by HSE’s headquarters in Merseyside, is vital for ensuring the effective support of regulatory activity and scientific work throughout Great Britain.

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Notice Information

Notice Title

The Provision of Calibration, Storage and Maintenance Services for Measurement Equipment and PPE

Notice Description

The Health and Safety Executive (HSE) intends to go to market for a supplier to provide calibration, maintenance, logistics, and support services for a wide range of measurement instruments and protective equipment used by inspectors, specialists, and scientists across Great Britain. This notice provides an overview of the scope of services and expectations to inform potential suppliers ahead of the formal tender process. The contract is expected to run for an initial three-year period, with options to extend for up to two additional one-year periods. SERVICE OVERVIEW: HSE relies on calibrated equipment to support regulatory activity, scientific work, and enforcement action, including evidence that may be scrutinised in court. The supplier will be responsible for delivering a reliable, accredited, and auditable calibration service, ensuring equipment is available, and fit for purpose at all times. SCOPE OF SERVICES: Calibration and Maintenance: Delivery of a managed annual calibration programme; calibration-on-request services; maintenance, functional checks, PAT testing, and consumable replacement; use of UKAS-accredited laboratories where required; immediate reporting of failures; provision of digital calibration certificates. Equipment Exchange Programme: Management of an annual equipment exchange programme. Storing and managing spare calibrated equipment belonging to HSE and overseeing dispatch, return, and re-issue to minimise operational disruption. Logistics and Transport: Secure packaging, collection, storage, and delivery of equipment, including compliance with legislation governing the transport of dangerous goods. Approximate space required for current storage needs is 10 cubic metres. Online Systems and Data: A secure, accessible web-based portal enabling calibration requests, asset management, tracking, certificate access, and automated reminders; role-based access for approximately 50-100 users; daily backups; data export or API functionality. Support and Contract Management: Helpdesk support for users; a designated contract manager; quarterly performance reviews; provision of management information; monitoring against agreed key performance indicators. COMPLIANCE AND ASSURANCE: Suppliers must demonstrate compliance with recognised standards including ISO 9001, ISO 45001 and ISO/IEC 17025 (or equivalent), support audits and legal scrutiny, and accept that HSE retains ownership of all equipment and data. WHAT HSE IS SEEKING: HSE is seeking a supplier with proven technical competence, strong digital and logistics capability, and a proactive, customer-focused approach to service delivery and continuous improvement. Please see Annex 1 for an estimated list of the types of equipment requiring storage, calibration and maintained. ANNEX 1 Electrical Test Equipment Fluke 87 Multimeter Electrical Test Equipment Fluke 867B Graphical Multimeter Electrical Test Equipment Fluke 62 Infrared Thermometer Electrical Test Equipment Fluke 1507 Insulation Resistance Tester Electrical Test Equipment Kewtech Multi-function Tester Electrical Test Equipment Kewtech KT64 Multitester Electrical Test Equipment Kyoritsu Leakage Clamp Electrical Test Equipment Martindale Fuse Finder Electrical Test Equipment Martindale Voltage Indicator & Proving Unit Electrical Test Equipment Combi Check RS Voltage Tester Electrical Test Equipment Wander Lead Electrical Test Equipment Surtronic Duo Electrical Test Equipment Force Gauge Electrical Test Equipment Digital Tachometer Electrical Test Equipment Tachometer Gas & Environmental Monitoring Drager Pac Gas & Environmental Monitoring Drager Accuro Sampling Pump Gas & Environmental Monitoring Drager Tubes Gas & Environmental Monitoring MSA Altair Gas & Environmental Monitoring MSA Self Rescuer Gas & Environmental Monitoring Neotronics Impact Pro Gas Analyser Gas & Environmental Monitoring GMI Gas Surveyor Gas & Environmental Monitoring Gas Surveyor 3 Gas & Environmental Monitoring ToxiRAE Pro CO2 Gas & Environmental Monitoring Mini 900D Dose Rate Monitor Gas & Environmental Monitoring T401 Contamination Monitor Gas & Environmental Monitoring Exploranium MiniSPEC Gas & Environmental Monitoring Portable Gamma Exploranium Spectrometer Gas & Environmental Monitoring Testo Digital Thermometer Gas & Environmental Monitoring Testo Surface Probe Gas & Environmental Monitoring Testo Immersion Probe Gas & Environmental Monitoring Testo 417 Gas & Environmental Monitoring Testo 625 Temp & Humidity Gas & Environmental Monitoring Kestrel Pocket Weather Meter Gas & Environmental Monitoring Wind Speed Indicator Gas & Environmental Monitoring DryCal Lite Primary Flow Meter Gas & Environmental Monitoring TSI 4146 Primary Calibrator Gas & Environmental Monitoring Thermal Mass Flowmeter Gas & Environmental Monitoring Miniair Junior Gas & Environmental Monitoring Safe Air Tester F300 Sound, Vibration & Light CEL Sound Level Meters (various) Sound, Vibration & Light CEL Acoustical Calibrator Sound, Vibration & Light Illuminance / Lux Meter (Konica Minolta T10) Sound, Vibration & Light Dust Lamp / 100W Kit Sound, Vibration & Light LED Magnetic Lamp Sound, Vibration & Light LED Pistol Light PPE & Rescue Baltic Lifejackets PPE & Rescue Cap Lamps & Chargers PPE & Rescue Savox Self Rescuer PPE & Rescue Scott Phantom Safety Visor Tools & Accessories Insulated Tool Set Tools & Accessories Insulating Rubber Mat Tools & Accessories Steel Rule Tools & Accessories Supa Rule Line Height Meter Tools & Accessories Lockout Kit Tools & Accessories Clulite Lamp Tools & Accessories Foot Control for Transcriptor Tools & Accessories Smoke Cannisters Tools & Accessories Ventilation Smoke Tubes

Planning Information

No action is required from potential bidders. This notice is to inform the market of a future requirement that will shortly be advertised via the Find-a-Tender service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067b38
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030597-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
£917,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 20262 days ago
Submission Deadline
Not specified
Future Notice Date
15 Apr 20262 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEALTH AND SAFETY EXECUTIVE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L20 7HS
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD73 Sefton
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland
Local Authority
Sefton
Electoral Ward
Linacre
Westminster Constituency
Bootle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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