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Provision of Lease Car Management Services

COUNTY DURHAM AND DARLINGTON NHS FOUNDATION TRUST

This public procurement record has 5 releases in its history.

TenderUpdate

16 Sep 2026 at 09:55

UK4 - Tender Notice
TenderUpdate

14 Sep 2026 at 14:30

UK4 - Tender Notice
TenderUpdate

10 Sep 2026 at 10:16

UK4 - Tender Notice
Tender

07 Sep 2026 at 10:50

UK4 - Tender Notice
Planning

02 Apr 2026 at 12:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

County Durham and Darlington NHS Foundation Trust is seeking a provider for lease car management services, with Synchronicity Care Ltd acting on the Trust’s behalf. The service covers the administration and management of cars made available to Trust employees, including salary-sacrifice vehicles, salary-deduction arrangements, lead-in vehicles and business-use vehicles. The requirement is classified as vehicle-fleet management services and falls within the services category. Delivery is for the Trust in the United Kingdom. The contract is intended for an organisation able to manage the full employee lease-car journey, coordinate vehicle and driver requirements, and support associated fleet administration, maintenance and operational services.

The procurement has reached tender: the buyer invited offers through an open competitive procedure, without an electronic auction. It has one lot. Enquiries close at noon on 9 October 2026 and tender responses are due by noon on 16 October 2026; electronic submission is allowed in English. The contract is scheduled to run from 1 March 2027 to 28 February 2030, with two optional 12-month extensions, allowing a maximum end date of 29 February 2032. Its estimated value is £386,280 excluding VAT, or £463,536 including VAT. Evaluation is based on quality at 81% and price at 19%, with quality covering service delivery, scheme management, vehicles and drivers, maintenance and breakdown support, compliance, contract management, electric vehicles, sustainability and social value.

This opportunity suits fleet-management and employee vehicle-leasing providers, including small and medium-sized enterprises. Strong bidders will need practical capability in administering lease-car schemes and supporting salary-sacrifice and salary-deduction arrangements, as well as handling lead-in and business-use vehicles. The evaluation places substantial emphasis on service delivery, lease-car scheme management, vehicle and driver management, and maintenance, repairs and breakdown support. Suppliers should also be able to demonstrate robust compliance, risk and financial management, contract management and management information. Experience or credible delivery arrangements for electric vehicles, sustainability and social value will be relevant, alongside the capacity to provide a dependable service to NHS employees throughout the contract.

How relevant is this notice?

Notice Information

Notice Title

Provision of Lease Car Management Services

Notice Description

Synchronicity Care Limited on behalf of Country Durham and Darlington NHS Foundation Trust require a provider for the Provision of Lease Car Management Services. The contractor is required to provide the administrative and management service of offering available cars to the employees of the trust; inclusive of salary sacrifice, salary deduction, lead in vehicles and business use vehicles. An open competitive procurement is to be utilised and is not to include an E-Auction. Further details regarding this tender can be found in the tender documentation available via the Atamis portal.

Planning Information

This is market consultation under Section 16-17 of the Procurement Act 2023. The scope is to consult with the market on current system availability. Please submit your pre-market engagement responses via Atamis using the following link: https://atamis-1928--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a07Pz00001TYF54IAH&sfdcIFrameOrigin=https://atamis-1928.lightning.force.com The opportunity is available on the Atamis portal via contract reference C436543. The deadline for the pre-market engagement responses is noon 24th April 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067bb5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087603-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111100 - Vehicle-fleet management services

Notice Value(s)

Tender Value
£386,280 £100K-£500K
Lots Value
£386,280 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20266 days ago
Submission Deadline
16 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2031-02-28

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COUNTY DURHAM AND DARLINGTON NHS FOUNDATION TRUST
Additional Buyers

SYNCHRONICITY CARE LTD.

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARLINGTON
Postcode
DL3 6HX
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC33 Darlington
Delivery Location
TLC North East (England)
Local Authority
Darlington
Electoral Ward
Pierremont
Westminster Constituency
Darlington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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