Notice Information
Notice Title
GROUNDS MAINTENANCE SERVICES
Notice Description
The enclosed invitation to tender provides information for consideration by contractors with respect to the following Trust sites: Arnold Hill Spencer Academy, Ashwood Spencer Academy, Bispham Spencer Academy, Brackensdale Spencer Academy, Chellaston Fields Spencer Academy, Chetwynd Spencer Academy, Clover Leys Spencer Academy, Derby Moor Spencer Academy, Fairfield Spencer Academy, George Spencer Academy, Glenbrook Spencer Academy, Heanor Gate Spencer Academy, Highfields Spencer Academy, Hilton Spencer Academy, Inkersall Spencer Academy, John Port Spencer Academy, Long Field Spencer Academy, Millside Spencer Academy, Portland Spencer Academy, Rosecliffe Spencer Academy, Rushcliffe Spencer Academy, St Giles' Spencer Academy, Sunnyside Spencer Academy, The Mease Spencer Academy, Wyndham Spencer Academy Spencer Academy Trust is seeking an expert groundworks contractor(s) to help us with maintaining the Academy sports fields and communal areas within our Academy sites. Spencer Trust academies are found across three counties and five local authority areas. Working across highly diverse city and rural communities, the Spencer Academies Trust has a strong track record of school improvement and a reputation for high expectations and standards in member schools.
Lot Information
Lot A
Grounds Maintenance for Arnold Hill Spencer Academy Glenbrook Spencer Academy Portland Spencer Academy Sunnyside Spencer Academy George Spencer Academy Fairfield Spencer Academy Bispham Spencer Academy Chetwynd Spencer Academy Rushcliffe Spencer Academy Rosecliffe Spencer Academy Millside Spencer Academy Long Field Spencer Academy as per the attached tender document.
Renewal: As per primary contract. 2 x 1 year extensions
Lot BGrounds Maintenance for The Mease Spencer Academy Hilton Spencer Academy John Port Spencer Academy Highfields Spencer Academy Chellaston Fields Spencer Academy Clover Leys Spencer Academy Derby Moor Spencer Academy Wyndham Spencer Academy Brackensdale Spencer Academy St Giles' Spencer Academy & The Hive Inkersall Spencer Academy Ashwood Spencer Academy Heanor Gate Spencer Academy as per the tender document attached.
Renewal: As per primary contract. 2 x 1 year extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-067be6
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/037851-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- £652,000 £500K-£1M
- Lots Value
- £652,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Apr 20261 months ago
- Submission Deadline
- 20 May 2026Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Aug 2026 - 31 Aug 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE SPENCER ACADEMIES TRUST
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- NOTTINGHAM
- Postcode
- NG9 6RZ
- Post Town
- Nottingham
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF1 Derbyshire and Nottinghamshire
- Small Region (ITL 3)
- TLF16 South Nottinghamshire
- Delivery Location
- Not specified
-
- Local Authority
- Broxtowe
- Electoral Ward
- Toton & Chilwell Meadows
- Westminster Constituency
- Broxtowe
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/037851-2026
27th April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/034989-2026
17th April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/034945-2026
17th April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/034169-2026
15th April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/031681-2026
8th April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/030936-2026
2nd April 2026 - Tender notice on Find a Tender -
-
https://www.find-tender.service.gov.uk/Notice/Attachment/A-14305
Grounds Maintenance All Sites Schedule -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-14306
Cost Submission Form - Please Fill Out & Return -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-14782
Please submit tender response using V2 document - Heanor Gate is now added to Lot B -
-
https://www.spencertrust.org.uk/_site/data/files/doc/026754D5C88B11F2A557491ADC9537E8.pdf
Clarification Link to website -
https://www.spencertrust.org.uk/_site/data/files/doc/73C55AA7FED80E0972F11240FD0134B9.pdf
Updated link to clarification log
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"number": 5,
"weight": "percentageExact"
}
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},
{
"type": "price",
"name": "Pricing",
"description": "Bidders must complete either or both Lot A & Lot B in full.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Staffing",
"description": "Proposals on the resources to be employed to undertake the services. Your organisations approach and policies with respect to employee wellbeing, equality and diversity in the workplace and compliance to 2015 Modern Slavery Act within your organisation and supply chain.",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Service Delivery",
"description": "Proposals on your approach to provide the service and your approach and policies in respect to managing Health & Safety in through your organisation and operations.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "References",
"description": "Bidder to supply a minimum of 1 contact reference(s). Current incumbent bidders need not supply references unless they wish to provide additional references for consideration.",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Added Value",
"description": "Proposals on how your organisation can add value to the contract",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Pricing",
"description": "Bidders must complete either or both Lot A & Lot B in full.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Staffing",
"description": "Proposals on the resources to be employed to undertake the services. Your organisations approach and policies with respect to employee wellbeing, equality and diversity in the workplace and compliance to 2015 Modern Slavery Act within your organisation and supply chain.",
"numbers": [
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"number": 10,
"weight": "percentageExact"
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"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
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{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Added Value",
"description": "Proposals on how your organisation can add value to the contract",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Pricing",
"description": "Bidders must complete either or both Lot A & Lot B in full.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-09-01T00:00:00+01:00",
"endDate": "2029-08-31T23:59:59+01:00",
"maxExtentDate": "2031-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "As per primary contract. 2 x 1 year extensions"
}
}
],
"lotDetails": {
"awardCriteriaDetails": "Note: whilst Bidders may quote for the entire contract scope (Lots A & B) SAT preference is not to award to a sole contractor."
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "A-14304",
"documentType": "biddingDocuments",
"description": "Full Tender Document",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14304",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "A-14305",
"documentType": "biddingDocuments",
"description": "Grounds Maintenance All Sites Schedule",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14305",
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{
"id": "A-14306",
"documentType": "biddingDocuments",
"description": "Cost Submission Form - Please Fill Out & Return",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14306",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
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{
"id": "030936-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/030936-2026",
"datePublished": "2026-04-02T14:13:55+01:00",
"format": "text/html"
},
{
"id": "031681-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/031681-2026",
"datePublished": "2026-04-08T07:43:15+01:00",
"format": "text/html"
},
{
"id": "A-14782",
"documentType": "biddingDocuments",
"description": "Please submit tender response using V2 document - Heanor Gate is now added to Lot B",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14782",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
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{
"id": "034169-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
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"datePublished": "2026-04-15T12:40:51+01:00",
"format": "text/html"
},
{
"id": "A-14873",
"documentType": "biddingDocuments",
"description": "Date & Time for Site visits",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14873",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "034945-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/034945-2026",
"datePublished": "2026-04-17T08:32:57+01:00",
"format": "text/html"
},
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Clarification Link to website",
"url": "https://www.spencertrust.org.uk/_site/data/files/doc/026754D5C88B11F2A557491ADC9537E8.pdf"
},
{
"id": "034989-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/034989-2026",
"datePublished": "2026-04-17T09:44:20+01:00",
"format": "text/html"
},
{
"id": "L-2",
"documentType": "biddingDocuments",
"description": "Updated link to clarification log",
"url": "https://www.spencertrust.org.uk/_site/data/files/doc/73C55AA7FED80E0972F11240FD0134B9.pdf"
},
{
"id": "037851-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/037851-2026",
"datePublished": "2026-04-27T09:55:18+01:00",
"format": "text/html"
}
],
"amendments": [
{
"id": "031681-2026",
"description": "Site Visits Dates & Times have now been confirmed. Group 1 21st April Inkersall Spencer Academy - 10am Heanor Spencer Academy - 11.30 - 12.30 Group 2 22nd April Brackensdale Spencer Academy - 10am St Giles Spencer Academy - 11am - Hive 11.30 Wyndham Spencer Academy - 12.30 - 1.30 Clover Leys Spencer Academy - 2.00 Chellaston Fields Spencer Academy - 3.00 Group 3. 24th April Derby Moor Spencer Academy - 10am Highfields Spencer Academy - 11.15am John Port Spencer Academy - 12pm Hilton Spencer Academy - 1.30 Mease Spencer Academy - 2pm Group 4. 28th April Arnold Hill Spencer Academy - 10am Glenbrook Spencer Academy - 11.30 Portland Spencer Academy - 12.30 Group 5. 29th April Sunnyside Spencer Academy - 10am Fairfield Spencer Academy - 10.45 George Spencer Academy - 11.30 Bispham Spencer Academy - 12.30 Chetwynd Spencer Academy - 1.15 Group 6. 1st May Rushcliffe Spencer Academy - 10am Rosecliffe Spencer Academy - 11.15 Millside Spencer Academy - 12.30 Long field Spencer Academy - 2 pm Bidders are strongly urged to attend all the site visits for the lots they are intending to bid for. Sites have been divided in to groups. Dates are to be confirmed for the group visits. The recipient of this Invitation to Tender is requested to advise who will be attending the site visit by contacting Andy Wood - Awood@spencertrust.org.uk and Andy Wagg - Awagg@spencertrust.org.uk"
},
{
"id": "034169-2026",
"description": "Heanor Gate Spencer Academy was already included within the contract scope and Grounds Maintenance Monthly Spec 2026. This notice corrects an omission in the Lot B list and pricing submission sheet to confirm its inclusion in Lot B. No changes have been made to the overall scope, pricing model, or contract requirements."
},
{
"id": "034945-2026",
"description": "Document added for Site Visits & Dates"
},
{
"id": "034989-2026",
"description": "Link added to 'Documents' section for clarifications"
},
{
"id": "037851-2026",
"description": "Updated link to clarification log file added."
}
]
},
"language": "en"
}