Planning

Dedicated Housing Tenant Website

CARDIFF COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

07 Apr 2026 at 14:08

UK2 - Preliminary Market Engagement Notice
Planning

03 Apr 2026 at 08:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff Council is currently in the planning stage of a tender process for developing a dedicated housing tenant website, classified under IT services. The Council, located in Cardiff, UK, is seeking inputs through a Pre-Market Engagement Questionnaire to refine their procurement strategies and requirements. This initiative aims to assess key areas such as website design, bilingual functionality, hosting, security, and training. Interested parties must submit their responses via Microsoft Forms by 23:59 on 21st April 2026. The projected contract period is expected to run from 30th May 2026 to 6th August 2026.

This procurement presents considerable growth opportunities for businesses specialising in IT services, particularly those adept in responsive website development and complying with accessibility standards. SMEs and VCSEs are encouraged to participate due to their suitability for this contract, which requires the capability to provide a mobile-first, bilingual platform in compliance with Welsh Language Standards and WCAG 2.2 AA standards. The contract, valued at £75,000, offers a chance for these businesses to establish a robust partnership with a public authority, gaining access to further public sector work, and showcasing expertise in designing and implementing secure and compliant websites.

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Notice Information

Notice Title

Dedicated Housing Tenant Website

Notice Description

The purpose of this Pre-Market Engagement Questionnaire (PME) is to gather information from the supplier market to assist Cardiff County Council in developing their procurement strategy and requirements for a dedicated housing tenant website. The responses will help assess market capability and alignment with operational requirements explore key areas including website design, accessibility, bilingual functionality, hosting, security, and training. Please note that this exercise is for gathering information only and is not a call for competition, and responses will not be evaluated as part of any formal tender process. There is no commitment by the Council to undertake a tendering process following this PME. Expressions of InterestThe Council invites the marketplace to inform the Council's procurement process and to this end would welcome any written submissions (Questionnaire enclosed) (not exceeding 5 pages) Our RequirementsThe Council intends to procure a supplier to deliver the following outcomes: Design and develop a responsive, mobile-first website for housing tenants.Implement bilingual functionality (Welsh and English) in compliance with Welsh Language Standards (52-57). Ensure full compliance with WCAG 2.2 AA accessibility standards, including provision of an independent accessibility audit report.Configure hosting and security, meeting UK public sector cloud impact assessment criteria, GDPR compliance, and UK/EU data residency. Provide training and handover to Council administrators, enabling independent management of content.Deliver disaster recovery and backup strategy and confirm SLAs for uptime and incident response. Transfer all source code, content, and assets to the Council upon completion.This Pre-Market Engagement Notice serves to alert the marketplace to this opportunity and enable the Council to use any gathered information to shape the proposed procurement. The Council invites interested prospective contractors to lodge an initial expression of interest for this opportunity electronically via Microsoft Forms: https://forms.office.com/e/7b14MxVWxkPLEASE NOTE All submissions must be submitted via Microsoft Forms before 23:59 on Tuesday 21st April 2026.

Planning Information

The purpose of this Pre-Market Engagement Questionnaire (PME) is to gather information from the supplier market to assist Cardiff County Council (the Authority) in developing their procurement strategy and requirements for a dedicated housing tenant website. Please provide responses by accessing Microsoft Forms from the following link: https://forms.office.com/e/7b14MxVWxk All submissions must be submitted before 23:59 on Tuesday 21st April 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067c6d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031551-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Apr 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
11 May 20264 weeks to go
Award Date
Not specified
Contract Period
29 May 2026 - 6 Aug 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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