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Mechanical Servicing

Passmores Co-operative Learning Community

This public procurement record has 5 releases in its history.

TenderUpdate

21 May 2026 at 14:26

UK4 - Tender Notice
TenderUpdate

19 May 2026 at 08:42

UK4 - Tender Notice
TenderUpdate

01 May 2026 at 13:33

UK4 - Tender Notice
TenderUpdate

10 Apr 2026 at 08:54

UK4 - Tender Notice
Tender

08 Apr 2026 at 12:12

UK4 - Tender Notice
Summary of the contracting process

The procurement process detailed herein is initiated by THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY, a sub-central government public authority located in Harlow, United Kingdom. The project, titled "Mechanical Servicing", falls under the industry category of Repair and maintenance services (CPV: 50000000), with locations covering multiple regions within the UK. Currently in the Tender stage, bidders are required to submit their offers by 29th May 2026, while the contract is projected to commence on 1st September 2026, concluding by 31st August 2029, with a potential extension until 2031. The procurement strategy utilized is an open procedure, encouraging transparency and competition.

This tender presents substantial growth opportunities for businesses specializing in mechanical and maintenance services, particularly those with experience working with educational facilities. With a contract value of £435,000, it is highly suitable for SMEs and VCSEs. The emphasis on technical enterprise, cost efficiency, and proven experience working with similar institutions provides competitive companies with a chance to expand their portfolio and client base. For businesses offering comprehensive water hygiene and safety solutions, this contract offers a lucrative avenue to showcase expertise and establish a long-term relationship with public sector educational bodies.

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Notice Information

Notice Title

Mechanical Servicing

Notice Description

Each school will require a range of tasks to be completed at different stages of the year. The work includes (please see attached spreadsheet for further details): * Heating Plant * Pumps * Control Systems * Strainers * Gas Safety Checks * Air Conditioning Plant * Hot Water Calorifiers * Air Handling Plant * Extract Fans * Water Booster Sets * Door Curtains * Water Hygeine (Legionella, Coliform, E.Coli) * Domestic Hot Water Services * POU Water Heaters * Cold Water Storage Tanks * Cold Water Services * Showers and Spray Taps * Infrequently Used Outlets * TMV's * Domestic Expansion Vessels * Handriers The contract should include the provision of water treatment / water hygiene diary, including suitable log sheets to enable to completion of weekly, monthly and quarterly tasks associated with the water treatment tasks completed. The logbook will also include sections for all analytical report sheets, certificates of bacteriological sampling and also clean and chlorination certificates.

Lot Information

Lot 1

Options: As buildings age other services maybe required during the contract.

Renewal: We would like to review contracts every 3-5 years. If an extension works out financially better for the trust we will consider this. We would be happy to consider additional annual extensions for up to two years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067dd8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047158-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£435,000 £100K-£500K
Lots Value
£435,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20264 months ago
Submission Deadline
29 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
2029-04-08

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Passmores Co-operative Learning Community
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARLOW
Postcode
CM18 6JH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Harlow
Electoral Ward
Bush Fair
Westminster Constituency
Harlow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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