Tender

Provision, Installation and Maintenance of Worcester City Christmas Lights

WORCESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

09 Apr 2026 at 10:54

UK4 - Tender Notice
Summary of the contracting process

Worcester City Council is currently in the tender stage of a procurement process for the provision, installation, and maintenance of Christmas lights in Worcester City. As a sub-central government public authority, the Council is seeking services related to lighting equipment and event management under this active tender. Located in Worcester, UK, the project involves multiple components, such as installing and maintaining city street lights, dressing Christmas trees, and supporting event features. Key dates include the enquiry period ending on 5th May 2026 and tender submissions due by 13th May 2026. The contract is scheduled to start on 1st September 2026 and may extend until 2030, providing significant contract continuity opportunities.

This procurement opportunity opens a door for businesses specialising in festive lighting solutions and event services, particularly small and medium-sized enterprises. The selection criteria emphasise quality over price, with a weightage of 65% towards the quality of service. Participating in this tender offers not only potential financial benefits due to the contract's gross value of £168,000, but also a chance to establish a long-term partnership with a reputable public authority. Companies that are adept in managing large-scale, culturally sensitive projects and those with demonstrated reliability in similar endeavours will find this tender particularly suitable for business growth.

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Notice Information

Notice Title

Provision, Installation and Maintenance of Worcester City Christmas Lights

Notice Description

Worcester City Council is inviting tenders for the Provision, Installation and Maintenance of Worcester City Christmas Lights. Worcester is a city which is proud of its history, with many listed buildings and heritage attractions. The city also boasts a vibrant cultural offering alongside quality retailers. It is important to the Council that all Christmas illuminations are respectful of this heritage and culture. The Supplier will be required to provide illuminations in city streets; testing of fixtures and the installation and maintenance of the lights; installation and dressing Christmas trees; installation of one feature on a prominent roundabout; and support for their switch on, which may be part of a wider Council event. Bidders are required to make a mandatory site visit with an authorised officer from the Authority. Tenders from Bidders who fail to make a site visit will be treated as non-compliant and will not be considered further. Please see the procurement documents for further information. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents

Lot Information

Lot 1

Renewal: Option to extend for a further year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067ecf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032299-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31500000 - Lighting equipment and electric lamps

79952000 - Event services

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
£140,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Apr 20263 days ago
Submission Deadline
13 May 20261 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WORCESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR1 2EY
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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