Tender

Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring.

TROWBRIDGE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

10 Apr 2026 at 08:13

UK4 - Tender Notice
Summary of the contracting process

Trowbridge Town Council is seeking tenders for a contract titled "Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance, and Monitoring," focusing on services for public authority properties in Trowbridge, United Kingdom. This procurement process, initiated on 10 April 2026, is currently at the tender stage, with the submission deadline set for 18 May 2026. The contract entails comprehensive monitoring and maintenance services across seven key council sites, including Trowbridge Museum and Longfield Community Centre, among others. The contract is initially for three years, commencing on 1 July 2026, with an option for a two-year extension. The estimated contract value is £50,000, with an open competition procurement method.

This tender presents significant business growth opportunities for companies specialising in security and fire safety management services. It is ideally suited for businesses with expertise in the repair and maintenance of firefighting and security equipment, especially those experienced in serving public sector clients. The evaluation criteria include financial proposals, operational capabilities, and prior experience, indicating a balanced assessment approach favouring both cost and quality. Businesses capable of providing reliable, compliant services aligned with industry standards such as BS9999 and offering prompt response times to alarm activations would be well-positioned to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring.

Notice Description

Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, maintenance and monitoring of: Fire alarms Intruder alarms Monitoring of Fire & Intruder Alarms Controlled Access Fire Extinguishers Annual Risk Assessments This service will be across 7 key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with : BS9999 Approved Document B The Regulatory Reform (Fire Safety) Order 2005 The contract will cover : The Civic, Stephens Place, BA14 8AH Trowbridge Museum, The Shires, BA14 8AT Longfield Community Centre, Weavers Drive BA14 7DZ Studley Green Community Centre, Lambrok Road, BA14 9HQ Walkers Yard, Trowbridge Park, BA14 7EF Bandstand, Trowbridge Park, BA14 7EF Trowbridge Cemetery, Downside View, BA14 7NN 2. Scope of Works The successful contractor will Provide the service and frequencies of service as required by law and in line with the appended schedule of services and schedule of responses. Detail your hourly rates in the schedule of responses to breakdowns. Note that Fire and Intruder Alarm activation calls will require priority 1 responses Provide a maintenance service to ensure that no fire or intruder alarm will be in fault or out of commission for more than 8 hours or overnight. Provide costs for remedial works resulting from annual risk assessments and breakdowns. The costs for remedial works resulting from client-initiated changes will be financed by the Trowbridge Town Council All work must be carried out in accordance with the standards in Section 1 above. 3. System Replacement It is possible that one or more of the systems may undergo complete replacement during the period of the contract. The Trowbridge Town Council reserves the right to remove that system from the contract and request open competitive pricing for a fully comprehensive testing and maintenance service to that system. 4. Site inspections Tenderers are invited to attend site visits on either the 28 or 30 April with an 8.30 start at the Civic Centre (Address above) please contact terrykawiti@trowbridge.gov.uk to book a space. Site visits are not mandatory but are advised. Questions raised on the day will be answered. Questions/answers will also be issued on the tender website. 5. Submission Requirements In line with standard Trowbridge Town Council procedures, tenderers must submit: A. Financial Cost Statement: Detailed breakdown of annual monitoring. B. Technical Proposal: Methodology for testing and electronic logbook management. C. Experience: Evidence of similar contracts with local authorities or public sector clients. D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership). E. Insurance: Copies of Public and Employers' Liability insurance. 6. Assessment of Submission Tenders will be evaluated on a matrix with the following weighting: Financial Proposal (Price): 50% Quality & Operational Capability: 30% Experience & References: 20% 7. Submission Schedule: Tender issued 10 April 2026 Site Visits 28 & 30 April 2026 Tender closes 18 May 2026 @12.00 Midday Tender awarded 17 June 2026 Contract commences 01 July 2026 Contact Information: For further details and queries about the tender please contact: Terry Kawiti Email : Terry.Kawiti@trowbridge.gov.uk Please submit the completed tender to: Stuart Legg Email: stuart.legg@trowbridge.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067f8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032638-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Apr 20262 days ago
Submission Deadline
18 May 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TROWBRIDGE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TROWBRIDGE
Postcode
BA14 8AH
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLK South West (England)
Local Authority
Wiltshire
Electoral Ward
Trowbridge Central
Westminster Constituency
South West Wiltshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-067f8d-2026-04-10T09:13:36+01:00",
    "date": "2026-04-10T09:13:36+01:00",
    "ocid": "ocds-h6vhtk-067f8d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTMC-2396-NHJQ",
            "name": "Trowbridge Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTMC-2396-NHJQ"
            },
            "address": {
                "streetAddress": "The Civic Centre",
                "locality": "Trowbridge",
                "postalCode": "BA14 8AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK15"
            },
            "contactPoint": {
                "email": "cemetery@trowbridge.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTMC-2396-NHJQ",
        "name": "Trowbridge Town Council"
    },
    "tender": {
        "id": "TTC/LEG/2026/04",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring.",
        "description": "Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, maintenance and monitoring of: Fire alarms Intruder alarms Monitoring of Fire & Intruder Alarms Controlled Access Fire Extinguishers Annual Risk Assessments This service will be across 7 key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with : BS9999 Approved Document B The Regulatory Reform (Fire Safety) Order 2005 The contract will cover : The Civic, Stephens Place, BA14 8AH Trowbridge Museum, The Shires, BA14 8AT Longfield Community Centre, Weavers Drive BA14 7DZ Studley Green Community Centre, Lambrok Road, BA14 9HQ Walkers Yard, Trowbridge Park, BA14 7EF Bandstand, Trowbridge Park, BA14 7EF Trowbridge Cemetery, Downside View, BA14 7NN 2. Scope of Works The successful contractor will Provide the service and frequencies of service as required by law and in line with the appended schedule of services and schedule of responses. Detail your hourly rates in the schedule of responses to breakdowns. Note that Fire and Intruder Alarm activation calls will require priority 1 responses Provide a maintenance service to ensure that no fire or intruder alarm will be in fault or out of commission for more than 8 hours or overnight. Provide costs for remedial works resulting from annual risk assessments and breakdowns. The costs for remedial works resulting from client-initiated changes will be financed by the Trowbridge Town Council All work must be carried out in accordance with the standards in Section 1 above. 3. System Replacement It is possible that one or more of the systems may undergo complete replacement during the period of the contract. The Trowbridge Town Council reserves the right to remove that system from the contract and request open competitive pricing for a fully comprehensive testing and maintenance service to that system. 4. Site inspections Tenderers are invited to attend site visits on either the 28 or 30 April with an 8.30 start at the Civic Centre (Address above) please contact terrykawiti@trowbridge.gov.uk to book a space. Site visits are not mandatory but are advised. Questions raised on the day will be answered. Questions/answers will also be issued on the tender website. 5. Submission Requirements In line with standard Trowbridge Town Council procedures, tenderers must submit: A. Financial Cost Statement: Detailed breakdown of annual monitoring. B. Technical Proposal: Methodology for testing and electronic logbook management. C. Experience: Evidence of similar contracts with local authorities or public sector clients. D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA membership). E. Insurance: Copies of Public and Employers' Liability insurance. 6. Assessment of Submission Tenders will be evaluated on a matrix with the following weighting: Financial Proposal (Price): 50% Quality & Operational Capability: 30% Experience & References: 20% 7. Submission Schedule: Tender issued 10 April 2026 Site Visits 28 & 30 April 2026 Tender closes 18 May 2026 @12.00 Midday Tender awarded 17 June 2026 Contract commences 01 July 2026 Contact Information: For further details and queries about the tender please contact: Terry Kawiti Email : Terry.Kawiti@trowbridge.gov.uk Please submit the completed tender to: Stuart Legg Email: stuart.legg@trowbridge.gov.uk",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50610000",
                        "description": "Repair and maintenance services of security equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 60000,
            "amount": 50000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "additionalProcurementCategories": [
            "works"
        ],
        "aboveThreshold": false,
        "submissionMethodDetails": "All submissions via email to stuart.legg@trowbridge.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-05-18T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 60000,
                    "amount": 50000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00",
                    "maxExtentDate": "2031-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 2 year extension"
                },
                "awardCriteria": {
                    "description": "Tenders will be evaluated on a matrix with the following weighting: Financial Proposal (Price): 50% Quality & Operational Capability: 30% Experience & References: 20%"
                }
            }
        ],
        "documents": [
            {
                "id": "A-14443",
                "documentType": "biddingDocuments",
                "description": "Invitation to tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14443",
                "format": "application/pdf"
            },
            {
                "id": "A-14444",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14444",
                "format": "application/vnd.oasis.opendocument.spreadsheet"
            },
            {
                "id": "032638-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/032638-2026",
                "datePublished": "2026-04-10T09:13:36+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}