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Transport Fleet Management

Wales & West Utilities Limited

This public procurement record has 2 releases in its history.

TenderUpdate

13 Apr 2026 at 08:49

UK4 - Tender Notice
Tender

10 Apr 2026 at 11:43

UK4 - Tender Notice
Summary of the contracting process

The Wales & West Utilities Limited is currently in the tender update stage of its procurement process for a centralised fleet management solution, with a specific focus on Software as a Service (SaaS). The aim is to enhance transport data management, operational efficiency, and compliance. The procurement is classified under the "Industry specific software package" and "Vehicle-fleet management services" categories and is based in the United Kingdom. It is part of a competitive flexible procedure with an expression of interest deadline on 15 May 2026, and the award decision finalisation is expected by 7 September 2026. The procurement includes a contract value of £1,600,000 (excluding VAT), with the potential for contract renewal and additional purchases if necessary over a maximum term of eight years.

This tender provides significant business opportunities, particularly for software providers with expertise in fleet management systems and integration services. The multi-phase selection process offers a platform for businesses to showcase their technical capabilities and meet stringent evaluation criteria. Companies around the UK specialising in transport data systems and compliance, offering scalable and configurable SaaS solutions, are well-suited for this tender. The contract's structure, which includes an option to incorporate additional services and enhancements, paves the way for business growth and future market collaboration with Wales & West Utilities Limited.

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Notice Information

Notice Title

Transport Fleet Management

Notice Description

The purpose of this procurement event will be for the sourcing of a centralised Fleet Management solution (SaaS) that consolidates all transport data sources into a unified platform, enabling improved operational efficiency, compliance and more strategic decision-making. Currently, this project is focused on centralising data records for Heavy Goods Vehicles (HGV) only. However, there are plans to extend the use of the chosen SaaS solution to Light Commercial Vehicles (LCV), enabling centralised management of all WWU commercial transportation, assuming the management of HGVs is deemed successful. The Supplier shall provide, implement, integrate and support the SaaS Solution encompassing these functions ensuring it is scalable and configurable.

Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. The inclusion of additional services for LCVs that will be transitioned across over the term of the contract. Additional new functionality that is released by the service provider that will improve management of the WWU Fleet.

Renewal: Contract Duration: The agreement will be established with a core contract length of 3 years plus options for extensions (2 + 2 + 1 years), subject to performance and business need. A maximum term of 8 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067fd5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033037-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48100000 - Industry specific software package

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£1,600,000 £1M-£10M
Lots Value
£1,600,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20265 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Sep 2026 - 31 Aug 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wales & West Utilities Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP10 8FZ
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
Not specified
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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