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Insurance and Related Services to Wales & West Housing Association Limited

Wales and West Housing Association Ltd

This public procurement record has 2 releases in its history.

Tender

21 May 2026 at 11:40

UK4 - Tender Notice
Planning

10 Apr 2026 at 11:56

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wales & West Housing Association Limited is conducting a procurement process to appoint one or more providers for "Insurance and Related Services," with a focus on financial and insurance services, including motor vehicle and architectural services. The Association, located in Cardiff, is seeking services for a range of insurance needs, including property, legal liabilities, and non-life insurable risks. The process involves a competitive flexible procedure, divided into multiple lots to allow for focused, specialised service provision. The procurement is in the tender stage with a deadline for expressions of interest set for 17 June 2026. The estimated contract value is £6,805,000, with the procurement process ending on 16 October 2026. This is under a planned contract period starting on 1 January 2027 and ending on 31 December 2029, with possible extensions based on performance. Given the importance of insurer ratings, only insurers of a certain financial robustness (minimum \‘A-\’ rating) will be considered suitable candidates.

This procurement represents a significant opportunity for businesses specialising in financial and insurance services, particularly those with capabilities in comprehensive insurance coverage across various types of liability and risks. Business growth can be achieved by accessing new markets or expanding service offerings to a key organisation such as Wales & West Housing Association Limited. Small and medium-sized enterprises (SMEs) are encouraged to participate as the procurement is designed to consider their capabilities. Given the emphasis on both competitive cost and high service quality (60% quality over 40% cost criteria), businesses with strong client management, claims management, and risk management expertise stand to benefit the most. The potential for long-term agreements and extensions further enriches this opportunity for sustained business relationships and growth.

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Notice Information

Notice Title

Insurance and Related Services to Wales & West Housing Association Limited

Notice Description

Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Wales & West Housing Association Limited. Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of 'A-' from standard and poor, 'A-' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder's market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder's market security committee's latest report, including written recommendation from the bidder's market security committee. Suppliers will be assessed but not limited to the following high level criterion: - The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options - A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers - The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose

Lot Information

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Wales & West Housing Association Limited

A programme of General (non-life) insurance and related services for Wales & West Housing Association Limited. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion of Wales & West Housing Association Limited

Renewal: Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

Insurance and related services associated with Motor Fleet for Wales & West Housing Association Limited

Wales & West Housing Association Limited are looking to appoint one provider to deliver their Insurance and related services for Motor Fleet cover.

Renewal: Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

Insurance and related services associated with Engineering Insurance and Inspections for Wales & West Housing Association Limited

Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Engineering Insurance and Inspections cover.

Renewal: Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

Insurance and related services associated with Cyber Risk for Wales & West Housing Association Limited

Wales & West Housing Association Limited are looking to appoint one provider to deliver their Insurance and related services for Cyber Risk cover.

Renewal: Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Wales & West Housing Association Limited

Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) cover.

Renewal: Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. Only one of Lots 5 or 6 will be awarded. The lot value is duplicated for lots 5 and 6.

Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Wales & West Housing Association Limited

Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) cover.

Renewal: Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. Only one of Lots 5 or 6 will be awarded. The lot value for lots 5 and 6 has been duplicated.

Planning Information

Pre-market engagement meetings are available upon request. Should a meeting be arranged you will be provided with the opportunity to hear from Wales & West HA. The meeting will include an overview of the organisation, including discussion on stock profile, development and strategy ambitions for the next five years. Should you wish to arrange a meeting please contact procurement@gibbslaidler.co.uk. Pre Engagement Meetings will be held either in person or online at the sole discretion of the contracting authority. We anticipate dividing this tender into multiple lots and would value your input on the proposed lotting structure, as well as your views on the appropriate weighting balance between price and quality weighting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067fd8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046953-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

66000000 - Financial and insurance services

66514110 - Motor vehicle insurance services

66516100 - Motor vehicle liability insurance services

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£6,780,000 £1M-£10M
Lots Value
£6,780,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
20 May 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
2031-05-20

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wales and West Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANISHEN,CARDIFF
Postcode
CF14 5DU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Llanishen
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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