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Provision of Envelopes

Hull City Council

This public procurement record has 3 releases in its history.

Award

31 Jul 2026 at 14:20

UK7 - Contract Details Notice
Award

08 Jun 2026 at 13:01

UK6 - Contract Award Notice
Tender

10 Apr 2026 at 12:00

UK4 - Tender Notice
Summary of the contracting process

Kingston upon Hull City Council procured envelopes for use in its post room, including printed envelopes. This is a goods supply requirement rather than a service or works contract. Delivery is in Hull, within the council’s area. The requirement is suitable for small and medium-sized enterprises. The appointed supplier, Mail Solutions UK Limited, is based in Telford and is classified as an SME. The procurement was for a single envelope supply requirement serving the council’s postal operations. Businesses relevant to this opportunity are envelope manufacturers, printers, distributors and specialist stationery suppliers able to provide the required envelope products for a public-sector post room. The tender documentation set out the detailed product scope and submission requirements.

The procurement has been completed and awarded following a below-threshold open competition. Seven bids were received, all from SMEs. Mail Solutions UK Limited was awarded the contract on 8 June 2026 for £45,000 excluding VAT, or £54,000 including VAT. The contract was signed on 31 July 2026 and runs from 31 July 2026 to 30 June 2029, with an option to extend for 12 months to 30 June 2030. The requirement was evaluated on 60% price and 40% quality. The earlier tender described an estimated value of £60,000 excluding VAT, including extension options, and a closing deadline of 11 May 2026 at 11:00. The contract is active.

This award provides a clear reference point for suppliers targeting Kingston upon Hull City Council’s future envelope requirements. A credible competitor would need to supply envelopes reliably for a council post room, including printed envelopes where required, and demonstrate product quality alongside competitive pricing. The evaluation weighting shows that price was more important than quality, but quality still formed a substantial part of the assessment. The competition attracted seven bids, all from SMEs, indicating that the requirement can be contested by smaller specialist suppliers rather than only national-scale businesses. Envelope manufacturers, commercial printers, stationery distributors and fulfilment suppliers with dependable production, stock management and delivery arrangements would be well placed to assess similar requirements from this buyer.

How relevant is this notice?

Notice Information

Notice Title

Provision of Envelopes

Notice Description

Hull City Council (the Authority) is seeking tenders from interested organisations to provide envelopes for the Authorities post room. The tender is an open procedure consisting of a one stage process. The contract is anticipated to commence 1st May 2026 for three years with the option to extend for a period of 12 months. Estimated contract value is PS15,000.00 per annum. Total estimated contract value including extension options is is PS60,000.00 The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the scope of tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.

Lot Information

Lot LOT-0000

Renewal: One option to extend for a period of 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067fdd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072757-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30199230 - Envelopes

30199710 - Printed envelopes

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
£45,000 Under £100K
Contracts Value
£45,000 Under £100K

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
11 May 2026Expired
Future Notice Date
Not specified
Award Date
8 Jun 20264 months ago
Contract Period
31 Jul 2026 - 30 Jun 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hull City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 1AA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
TLE11 Kingston upon Hull, City of
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Supplier Information

Number of Suppliers
1
Supplier Name

Mail Solutions UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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