Planning

Environment Agency (EA) Enterprise Asset Management (EAM) system

ENVIRONMENT AGENCY

This public procurement record has 3 releases in its history.

PlanningUpdate

15 Apr 2026 at 09:15

UK2 - Preliminary Market Engagement Notice
Planning

14 Apr 2026 at 07:52

UK2 - Preliminary Market Engagement Notice
Planning

13 Apr 2026 at 10:58

UK1 - Pipeline Notice
Summary of the contracting process

The Environment Agency is currently in the planning stage for procuring an Enterprise Asset Management (EAM) system, which aims to deliver ISO 55000 compliance and utilise both current and future technologies. The procurement process is being led by the Department for Environment, Food and Rural Affairs, with activities planned to take place at their London headquarters. A key activity is the Preliminary Market Engagement (PME), which invites potential service providers to express interest by 7th May 2026. This engagement includes a face-to-face supplier event in Birmingham on 14th May 2026, offering an opportunity for businesses to respond to the proposed tender process and timelines. The procurement method identified is a Competitive Flexible Procedure, with the official Invitation to Tender (ITT) expected in September 2026. The contract, valued at £20 million, is categorised under software packages and IT services and offers a contract period beginning in July 2027.

This tender presents substantial growth opportunities for SMEs specialising in IT services and software development. The Environment Agency is looking for suppliers capable of providing a unified platform with features like standardisation, governance, metadata tagging, and spatial data context to meet comprehensive asset lifecycle management needs. Businesses providing innovative, integrated solutions that enable streamlined operations, enhanced data accessibility and governance, whilst supporting sustainability objectives, will be well-suited to compete. The procurement emphasises flexible, future-proof solutions, thus offering a robust platform for companies with capabilities in advance technologies and digital transformation to showcase their expertise and secure a long-term contract.

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Notice Information

Notice Title

Environment Agency (EA) Enterprise Asset Management (EAM) system

Notice Description

Environment Agency (EA) Asset Management Software System delivering an enterprise Asset Management platform. EA are looking to secure a platform provision that is sufficiently flexible to deliver those capabilities in the best way utilising current and future technologies. This is a Request for Information (RFI) and relates to Preliminary Market Engagement (PME) only, not a procurement exercise. The objective of this RFI and PME is for the Environment Agency (EA), the Authority, to obtain key information to understand the market's capability, innovation, approaches, on what it has to offer and how it may be able to meet the EA's needs both now, and in the future. Further to the previously published pipeline notice, please be aware that the Authority plans to publish the Invitation to Tender (ITT) for this via a potential Competitive Flexible Procedure by early September 2026. It should be noted that this planned procurement is subject to internal governance and approvals. The EA reserves the right to alter any aspect of this planned procurement notice before a tender notice is published, or to not proceed with the procurement in any way. This notice summarises certain aspects of the procurement but does not purport to contain complete descriptions of it, nor to be all inclusive or contain all the information that a prospective tenderer may require when determining whether to take part in any subsequent tender notice to be published. The Environment Agency (EA) are seeking to procure an Enterprise Asset Management (EAM) system, which is sufficiently flexible to deliver ISO 55000 compliance and asset management capabilities, utilising current and future technologies. EA will be seeking suppliers that can potentially provide: (a) A unified system with strong standardisation and governance (b) Centralises information storage with consistent formats and locations (c) Streamlines processes to reduce inefficiencies, duplication, and costs (d) Enhances data accessibility to support informed decision-making and effective risk management (e) Complies with ISO 55000, 19650, and 9000 (f) Should provide a simple, intuitive, and partially automated user experience (g) Preference for a unified platform; integrated solutions also acceptable (h) Suppliers must support migration of existing records with metadata tagging (i) Enable file retrieval using metadata and spatial context (j) Solution must allow full export of files, metadata, and configurations to avoid vendor lock-in The objectives of EAM are: (a) Implement an asset management system that is compliant with the Institute of Asset Management's (IAM) - An Anatomy. (b) Create a single source of truth supporting the entire asset lifecycle. (c) Enable accurate, trusted Business Intelligence. (d) Achieve ISO19650 and ISO55000 compliance. (e) Improve file/data accessibility, storage, sharing, and user experience. (f) Enhanced data governance and risk mitigation (e.g., reduced security and legal risks). (g) Reduced inefficiencies, such as duplication and process waste. (h) Support carbon reduction and improved sustainability through streamlined practices Procurement Reference.

Planning Information

Preliminary Market Engagement ("PME") process Next Steps The Environment Agency (the Authority) would like potential Service Providers to express their interest in a Preliminary Market Engagement ("PME") by requesting the RFI document from DgC.E-Commercial.systems@defra.gov.uk: 1. Reading the 'Request for Information (RFI)' Supplier Market Questionnaire document, and completing a response to the questions from the appendices, as a PDF attachment, and returning it before 3pm on 7th May 2026, email: DgC.E-Commercial.systems@defra.gov.uk 2. Registering for a PME, face to face, group supplier event, which shall be held on the 14th May 2026, between 09:15am to 16:30pm in Birmingham, exact location to be provided once registered. Attendance is restricted to two (2) attendees per organisation. Please make sure that you register attendance by the deadline of the 7th May 2026, by 15:00 to email: DgC.E-Commercial.systems@defra.gov.uk. Event will provide Suppliers with an opportunity to respond to questions & feedback on several documents it intends to release, as part of its tender and the proposed invitation to tender process and timelines. To ensure transparency and equal treatment, all relevant information shared by EA with suppliers during these meetings will also be made available to the wider market at a later date. Please note that participation in this engagement will not confer any advantage or preference in relation to any future procurement process. Further information will be able to be found in the documents in Atamis, Authority's e-sourcing system. If you do have an account with Atamis, please register onto the Atamis Portal and confirm by the deadline of the 7th May. However, should you need access go to create a Supplier account via this link: Welcome (site.com). If you have problems registering, please contact +44 (0)29 2279 0052 or e-mail them on: info@atamis.co.uk. Please ensure you include the following detail in your message: - Quoting Reference - EME P-38594 - Full name - Company/organisation name - Contact details (E-mail and phone number) It is also mandatory for any interested suppliers to register on the new Government's CENTRAL DIGITAL PLATFORM, which is part of the enhanced Find a Tender Service: Supplier Registration - short guide FINAL

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0680e0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034040-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20265 months to go
Award Date
Not specified
Contract Period
30 Jun 2027 - 30 Jun 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ENVIRONMENT AGENCY
Additional Buyers

DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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