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Weydon Multi Academy Trust ~ Cleaning tender

Weydon Multi Academy Trust

This public procurement record has 2 releases in its history.

Award

26 Oct 2026 at 14:36

UK6 - Contract Award Notice
Tender

15 Apr 2026 at 08:46

UK4 - Tender Notice
Summary of the contracting process

Weydon Multi Academy Trust procured cleaning services for its schools and college across Surrey and North Hampshire. The work covers routine cleaning while schools are in session, as well as periodic and deep cleans. The Trust comprises 18 schools and a sixth-form college, including secondary, special-needs and primary schools, and has recently expanded through a merger. Additional schools may join the cleaning arrangement as their existing contracts end, with contract dates aligned across the Trust. The buyer says the cleaning partner will help maintain attractive, sustainable learning environments and work with school and estates colleagues to improve services. Delivery is in the Surrey and North Hampshire area.

The procurement is complete and the contract was awarded to YBC Cleaning Services Limited. The award was made on 12 October 2026, with a gross award value of £5,908,660. The contract is scheduled to run from 7 November 2026 to 31 October 2029, with renewal options described as 3+1+1 and a possible end date of 31 October 2031. The tender used an open competitive flexible procedure. Seven bids were received, with one reaching the final stage. Evaluation weighted quality at 70% and price at 30%. The procurement was a single lot, and SMEs were considered suitable to compete. The service contract was planned to start on 1 November 2026; the awarded contract period begins on 7 November 2026.

This award shows demand for a specialist school-cleaning provider able to serve a multi-academy trust spanning primary, secondary, special-needs and sixth-form settings. A credible competitor would need capacity to deliver both term-time cleaning and periodic deep cleans across multiple sites, and to accommodate schools joining as existing arrangements expire. The Trust sought a partner able to maintain clean, sustainable learning environments, use technology and resource efficiencies, and identify practical service improvements. It also values collaboration with business and operations leads, estates managers and school leaders, supported by key performance indicators and regular qualitative feedback. The Guaranteed Performance Contract model calls for a supplier able to offer a guaranteed annual return or cost for cleaning services. Quality carried greater evaluation weight than price, so evidence of service quality and partnership working would be central to a strong future offer.

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Notice Information

Notice Title

Weydon Multi Academy Trust ~ Cleaning tender

Notice Description

WMAT is a multi-academy trust currently comprising 18 schools/college in the Surrey and North Hampshire area. The Trust was formed in 2017 and currently includes a Sixth Form college, 7 secondary schools, 5 special needs schools and 5 primary schools. The Trust has recently expanded following the merger with The Prospect Trust on 1st April 2026. It is our intention that as existing contracts come to an end, any new schools will join one of the two Trust contract with an aligned contract end date. A key element of WMAT's vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain 'exceptional learning environments'. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools. Importantly, we value developing 'partnerships' with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; 'Stronger Together'. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things - we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. 'Restlessness in the pursuit of better'. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals. The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3 + 1 + 1 year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.11.26, with any additional schools joining as their contracts end. Please see PSQ Document for more information.

Lot Information

Lot 1

Renewal: 3+1+1 Please see PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068271
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101091-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£5,908,660 £1M-£10M
Lots Value
£5,908,660 £1M-£10M
Awards Value
£5,908,660 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
24 Jul 2026Expired
Future Notice Date
Not specified
Award Date
12 Oct 20262 weeks ago
Contract Period
7 Nov 2026 - 31 Oct 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Weydon Multi Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FARNHAM
Postcode
GU9 8UG
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Waverley
Electoral Ward
Farnham Rowledge
Westminster Constituency
Farnham and Bordon

Supplier Information

Number of Suppliers
1
Supplier Name

YBC Cleaning Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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