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Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding)

North Lanarkshire Council

This public procurement record has 2 releases in its history.

Award

10 Aug 2026 at 15:36

Award Notice
Tender

16 Apr 2026 at 10:51

Tender Notice
Summary of the contracting process

North Lanarkshire Council procured secure collection, destruction and disposal of confidential paper waste. The requirement covers recurring scheduled off-site destruction, ad hoc off-site services and ad hoc on-site destruction across the Council’s organisation. Materials may contain personal data and commercially sensitive information, so the service must protect information throughout collection, transport, destruction and disposal. The work supports the Council’s retention schedules and records management plan, and compliance with UK GDPR, the Data Protection Act 2018 and the Public Records (Scotland) Act 2011. It also reflects recognised security protocols, records-management practice and relevant ISO standards. The service category is confidential waste and paper collection, including non-hazardous waste treatment, disposal, recycling and shredding.

The procurement is complete and an active contract was awarded through an open procedure. Six electronic bids were received, including three from SMEs. Highlander Security Shredding Ltd. was selected, and the contract was signed on 23 July 2026. The contract value is £131,972.50; the original estimated procurement value was £200,000, both in GBP. The requirement was evaluated equally on quality and price, weighted 50% each. The planned contract duration is 1,080 days, with provision for two additional 12-month extensions if required. Bids had to be in English, with a 120-day validity period, and variants were not allowed. The contract uses electronic ordering and payment, with electronic invoicing permitted. A mandatory declaration of non-involvement in serious organised crime applied, with enhanced probity checks reserved before award.

This award demonstrates established demand from North Lanarkshire Council for a specialist confidential-waste provider able to deliver secure paper shredding through both planned and responsive services. A credible future competitor would need operational capacity for recurring collections as well as ad hoc off-site and on-site work, with reliable chain-of-custody controls from collection through final destruction or disposal. Strong information-governance procedures are central because the waste can contain personal and commercially sensitive information. Relevant security protocols, records-management expertise and recognised ISO certifications would support a competitive offer, alongside demonstrable compliance with UK data-protection and public-records obligations. Suppliers must also be prepared for enhanced probity checks and provide the required declaration concerning non-involvement in serious and organised crime.

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Notice Information

Notice Title

Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding)

Notice Description

The council has a responsibility to ensure that all confidential waste is managed and disposed of appropriately, in line with its Retention Schedules and Records Management Plan, to maintain compliance with data protection and regulatory requirements, including the Public Records (Scotland) Act 2011, UK GDPR, and the Data Protection Act 2018. To support this obligation, the Council has historically maintained contractual arrangements to facilitate the secure disposal of confidential waste across the organisation. This requirement also aligns with wider industry expectations and recognised standards, including relevant ISO certifications, established security protocols, and best practice in records management. The materials disposed of through these processes may include personal data as well as commercially sensitive information, all of which require robust safeguards throughout the disposal lifecycle.

Lot Information

Lot 1

Within this Agreement, the Contractor shall be required to provide the following Services: - Recurring Scheduled Off-Site Destruction of Confidential Waste Service - Ad hoc Off-Site Service Delivery - Ad hoc On-Site Service Delivery Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Council intends to include an additional 2 x 12 month extension periods which can be utilised should circumstances arise that such an extension is required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0683da
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075843-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

30191400 - Shredders

90510000 - Refuse disposal and treatment

90511400 - Paper collecting services

90513000 - Non-hazardous refuse and waste treatment and disposal services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£131,972 £100K-£500K

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
18 May 2026Expired
Future Notice Date
Not specified
Award Date
23 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1AB
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

Highlander Security Shredding Ltd.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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