Tender

QW Keyholding and Security

QUALIFICATIONS WALES

This public procurement record has 1 release in its history.

Tender

16 Apr 2026 at 12:46

UK4 - Tender Notice
Summary of the contracting process

Qualifications Wales, a public authority under Welsh devolved regulations, is inviting tenders for the provision of keyholding and security services at their site located in Newport, United Kingdom. The tender falls under the building and facilities management services industry category, and it currently stands in the tender stage. Prospective participants should note important dates: the enquiry period concludes on 1st May 2026, and the tender submission deadline is set for 11th May 2026. The procurement method employed is 'open', signifying a straightforward competition below the threshold. The value attached to this contract amounts to GBP 60,000 excluding VAT and provisions include weekday opening and closing, alarm monitoring, and incident response among other integral security services.

This tender presents growth potentials for businesses, especially small and medium-sized enterprises specialising in security services with local capabilities, as prompt site attendance within 20 minutes is necessary. Firms accredited under the Security Industry Authority (SIA) Approved Contractor Scheme are particularly well-suited to compete, and a commitment to paying the Real Living Wage to all staff is part of the selection criteria. The contracted services are expected to foster local employment and establish a dependable security infrastructure for Qualifications Wales, with a potential contract period running from July 2026 to July 2028, and opportunities for renewal dependent on key performance indicators being met.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

QW Keyholding and Security

Notice Description

Qualifications Wales occupies the ground floor within a leased building in Imperial Park, Newport. The Contractor will hold two sets of keys for the building and be required to provide the following services. * Week -Day Opening and Closing * Intruder Alarm Monitoring * Incident Response * Planned Additional Cover * Unplanned Additional Cover The Contractor will provide a single contact number and email address to report issues. This telephone number and email address will be monitored and answered 24/7, 365 days per year, by competent staff. Attendance is required at site within 20 minutes, the Contractor must have local staff able to respond to this time frame at all times.

Lot Information

Lot 1

Renewal: If no scope change and all KPIs met

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06843c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034713-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Apr 20261 weeks ago
Submission Deadline
11 May 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Jul 2026 - 19 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
QUALIFICATIONS WALES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP10 8AR
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL Wales
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06843c-2026-04-16T13:46:09+01:00",
    "date": "2026-04-16T13:46:09+01:00",
    "ocid": "ocds-h6vhtk-06843c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXVT-3973-CLLV",
            "name": "Qualifications Wales",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXVT-3973-CLLV"
            },
            "address": {
                "streetAddress": "Q2 Building, Pencarn Lane",
                "locality": "Newport",
                "postalCode": "NP10 8AR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL21"
            },
            "contactPoint": {
                "name": "stephanie molina",
                "email": "Stephanie.molina@qualifications.wales",
                "telephone": "01633 373233"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.qualifications.wales",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXVT-3973-CLLV",
        "name": "Qualifications Wales"
    },
    "tender": {
        "id": "QWL262701",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "QW Keyholding and Security",
        "description": "Qualifications Wales occupies the ground floor within a leased building in Imperial Park, Newport. The Contractor will hold two sets of keys for the building and be required to provide the following services. * Week -Day Opening and Closing * Intruder Alarm Monitoring * Incident Response * Planned Additional Cover * Unplanned Additional Cover The Contractor will provide a single contact number and email address to report issues. This telephone number and email address will be monitored and answered 24/7, 365 days per year, by competent staff. Attendance is required at site within 20 minutes, the Contractor must have local staff able to respond to this time frame at all times.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 72000,
            "amount": 60000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://www.sell2wales.gov.wales",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-05-11T10:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-01T15:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 72000,
                    "amount": 60000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Please see full specification in additional documents for evluation criteria",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "See full specification for details of evaluation criteria",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "You are committed to paying the Real Living Wage to all staff employed on this contract. You can detail the process used to verify staff right to work in the UK where this is not covered by SIA licensing requirements. SIA Approved Contractor Scheme (ACS) Membership: Confirm that your business, or any proposed sub-contractor, is a member of the Security Industry Authority (SIA) Approved Contractor Scheme. and can provide relevant ACS registration details. You must be able to attend site (at post code NP10 8AR) within an average of 20 minutes response time."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-20T00:00:00+01:00",
                    "endDate": "2028-07-19T23:59:59+01:00",
                    "maxExtentDate": "2030-07-19T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "If no scope change and all KPIs met"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Includes full specification, instructions and evaluation criteria",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=366077"
            },
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "Please use this template to submit your response",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=366078"
            },
            {
                "id": "L-3",
                "documentType": "biddingDocuments",
                "description": "Freedom of information template to complete (if required)",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=366079"
            },
            {
                "id": "L-4",
                "documentType": "biddingDocuments",
                "description": "Please complete and submit with your response",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=366080"
            },
            {
                "id": "L-5",
                "documentType": "biddingDocuments",
                "description": "Please complete and submit with your response",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=366081"
            },
            {
                "id": "L-6",
                "documentType": "biddingDocuments",
                "description": "Terms and Conditions that will apply",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=366082"
            },
            {
                "id": "034713-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034713-2026",
                "datePublished": "2026-04-16T13:46:09+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}