Tender

Re-opening of the Holiday Activities and Food Programme (HAF) Open Framework

TORBAY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Apr 2026 at 14:15

Summary of the contracting process

Torbay Council is calling for tenders for the "Re-opening of the Holiday Activities and Food Programme (HAF) Open Framework," under an open procedure. This programme is directed towards social work and children's holiday-camp services and is intended to benefit children eligible for free school meals during the school holidays. This procurement process, which falls under social services, is supported by funding from the Department for Education and is set to cover locations in Torquay, Paignton, and Brixham in the UKK42 region. The tender is currently at the active stage and will close on 18 June 2026, with subsequent contract awards expected by 25 June 2026.

This tender provides ample opportunity for both small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), as firms can compete for individual lots or a combination of them, covering areas from holiday camp services to provisions for children with complex needs. With a gross framework value of £4.8 million, businesses specialising in educational services, social care, hospitality, and logistics are well-positioned to benefit. The framework agreement supports annual reopening, offering businesses flexibility and opportunities for sustained growth and adaptation over time. Applicants can engage in up to four of the available lots, enhancing prospects for firms capable of meeting the comprehensive service and quality criteria outlined.

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Notice Title

Re-opening of the Holiday Activities and Food Programme (HAF) Open Framework

Notice Description

This is the second successive framework 'Framework 02' in the Holiday Activities and Food Programme (HAF) Open Framework. Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday. Torbay Council are procuring an open framework for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE. Please note that Framework lot values may be shared with other lots

Lot Information

Lot 1 - Torquay Based Sites

Lot 1 - HAF Provision at Torquay Based Sites

Lot 2 - Paignton Based Sites

Lot 2 - HAF Provision at Paignton Based Sites

Lot 3 Brixham Based Sites

Lot 3 - HAF provision at Brixham Based Sites

Lot 4 Provision for 13-16 year olds

Lot 4 - Specific HAF provision for 13-16 year olds

Lot 5 - Provision for Children with Complex Send

Lot 5 - Specific HAF provision at for Children with Complex SEND

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0687a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036201-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

55243000 - Children's holiday-camp services

85300000 - Social work and related services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£3,844,800 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Apr 20263 days ago
Submission Deadline
18 Jun 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Jul 2026 - 22 Feb 2027 6-12 months
Recurrence
2026-11-16

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
TORBAY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Post Town
Torquay
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay

Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Further Information

Notice Documents

  • https://www.find-tender.service.gov.uk/Notice/036201-2026
    21st April 2026 - Tender notice on Find a Tender
  • https://www.supplyingthesouthwest.org.uk/
    In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.uk/ In order to access amendable versions of the documents and to submit a response, Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Work and Excel format documents for completion and submission.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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            "financialTerms": "In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier. The Charges shall be calculated as set out in the Payment Schedule. Unless otherwise stated in the Payment Schedule the Charges: (a) shall be payable from the Commencement Date; (b) shall remain fixed during the Term unless agreed by both parties; and (c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel. The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS. Further information on payment terms can be found in section 3 of the Call-Off Contract."
        },
        "riskDetails": "Risk - Tendering for framework prior to confirmation from DfE of funding Modification required if risk arises - Not award call-off contracts or delay start of Framework. Risk - Changes to procurement process and delivery requirements reduces number of provisions bid for. Modification required if risk arises - Re-open framework opportunity early Further risk information: Additional information on risks can be found in Section B5 of Part 2 Specification."
    },
    "relatedProcesses": [
        {
            "id": "prior",
            "relationship": [
                "prior"
            ],
            "scheme": "ocid",
            "identifier": "ocds-h6vhtk-05d232",
            "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-05d232"
        }
    ],
    "language": "en"
}