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Vehicle Disposals

City of Doncaster Council

This public procurement record has 3 releases in its history.

TenderCancellation

05 Jun 2026 at 12:01

UK12 - Procurement Termination Notice
TenderUpdate

14 May 2026 at 14:50

UK4 - Tender Notice
Tender

22 Apr 2026 at 12:01

UK4 - Tender Notice
Summary of the contracting process

In a recent public procurement process, the City of Doncaster Council initiated a tender for the "Vehicle Disposals" project, located in Doncaster, UK (Region UKE31). The procurement process aimed to engage an experienced auction provider for disposing of surplus fleet vehicles and spare parts as part of the Council's fleet reduction programme. This tender is categorised under services, specifically within the auction and vehicle fleet support services industry. The procurement method utilised was an open procedure, ensuring transparency and competitiveness, with a value cap set at GBP 500,000. Although the tender reached the tender stage, with an end date of 19 May 2026, it eventually led to a tender cancellation on 5 June 2026 due to compliance failure by several bidders and the inability to secure sufficient competitive offers.

This tender presented a notable opportunity for businesses experienced in auction services and vehicle fleet management to expand into the public sector. The contract offered an initial period of two years, with the potential for three additional one-year extensions, allowing for long-term partnership and growth with the City of Doncaster Council. The opportunity was open to businesses capable of ensuring a transparent and compliant process while achieving best value for the Council’s surplus vehicles. Businesses experienced in maintaining environmental and legal compliance, alongside data protection protocols, would find themselves well-positioned to benefit from this opportunity. However, with the recent cancellation, interested parties should monitor for future opportunities in this area as the Council may re-initiate the procurement to find a suitable service provider.

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Notice Information

Notice Title

Vehicle Disposals

Notice Description

The City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. See section 16 for further information. Prices will remain fixed for the initial 2-year contract term. The objectives of this contract are to: * Achieve Best Value for surplus vehicles * Ensure a transparent, auditable, and compliant process * Minimise officer time and operational disruption * Ensure environmental, data protection, and legal compliance Buyer Fee Fairness Requirement The Supplier will not apply any additional fee, premium, uplift percentage or surcharge through its auctions to a buyer solely on the basis that a vehicle originates from the Council's fleet. The Supplier may apply its standard published buyer fees, provided these: * are applied consistently to all vehicles and all sellers; * are published transparently prior to bidding; * do not include any special uplift, percentage, or surcharge linked to the vehicle's council origin. The Council reserves the right to audit buyer fee structures to ensure compliance.

Lot Information

Lot LOT-0000

Renewal: 3*12 month extensions available at the discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068858
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053273-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

50111110 - Vehicle-fleet-support services

50190000 - Demolition services of vehicles

79342400 - Auction services

79957000 - Auction organisation services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20262 months ago
Submission Deadline
19 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
2031-02-24

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Doncaster Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DONCASTER
Postcode
DN1 3BU
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Doncaster
Electoral Ward
Town
Westminster Constituency
Doncaster Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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