Vehicle Disposals

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068858-2026-06-05T12:01:45+01:00",
    "date": "2026-06-05T12:01:45+01:00",
    "ocid": "ocds-h6vhtk-068858",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLHR-4113-HMNQ",
            "name": "City of Doncaster Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLHR-4113-HMNQ"
            },
            "address": {
                "streetAddress": "Civic Office, Waterdale",
                "locality": "Doncaster",
                "postalCode": "DN1 3BU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE31"
            },
            "contactPoint": {
                "name": "Lewis Lindley",
                "email": "Lewis.Lindley@doncaster.gov.uk",
                "telephone": "+44 1302736765"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.doncaster.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLHR-4113-HMNQ",
        "name": "City of Doncaster Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "This market is understood by the service area and does not require initial engagement."
    },
    "tender": {
        "id": "2893",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Vehicle Disposals",
        "description": "The City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. See section 16 for further information. Prices will remain fixed for the initial 2-year contract term. The objectives of this contract are to: * Achieve Best Value for surplus vehicles * Ensure a transparent, auditable, and compliant process * Minimise officer time and operational disruption * Ensure environmental, data protection, and legal compliance Buyer Fee Fairness Requirement The Supplier will not apply any additional fee, premium, uplift percentage or surcharge through its auctions to a buyer solely on the basis that a vehicle originates from the Council's fleet. The Supplier may apply its standard published buyer fees, provided these: * are applied consistently to all vehicles and all sellers; * are published transparently prior to bidding; * do not include any special uplift, percentage, or surcharge linked to the vehicle's council origin. The Council reserves the right to audit buyer fee structures to ensure compliance.",
        "status": "complete",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79342400",
                        "description": "Auction services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50190000",
                        "description": "Demolition services of vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79957000",
                        "description": "Auction organisation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104781&TID100109935&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-19T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-15T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-29T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "complete",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price (cost)",
                            "description": "price/cost is weighted at 70% for this Open Tender.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality was be assessed via quality questions (as per Section 3 Part B) and is weighted at 20%.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social value will be assessed using the commitments submissions (Section 3 Part D). This will be scored 10% in total with an even split between quantitative and qualitative.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price (cost)",
                            "description": "price/cost is weighted at 70% for this Open Tender.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality was be assessed via quality questions (as per Section 3 Part B) and is weighted at 20%.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social value will be assessed using the commitments submissions (Section 3 Part D). This will be scored 10% in total with an even split between quantitative and qualitative.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Section 3 Part A Procurement Specific Questionnaire."
                        },
                        {
                            "type": "technical",
                            "description": "As per Section 3 Part A Procurement Specific Questionnaire."
                        },
                        {
                            "type": "economic",
                            "description": "As per Section 3 Part A Procurement Specific Questionnaire."
                        },
                        {
                            "type": "technical",
                            "description": "As per Section 3 Part A Procurement Specific Questionnaire."
                        }
                    ]
                },
                "suitability": {
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00Z",
                    "endDate": "2028-06-30T23:59:59+01:00",
                    "maxExtentDate": "2031-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3*12 month extensions available at the discretion of the Council."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "036528-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036528-2026",
                "datePublished": "2026-04-22T12:01:40+01:00",
                "format": "text/html"
            },
            {
                "id": "044434-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044434-2026",
                "datePublished": "2026-05-14T14:50:19+01:00",
                "format": "text/html"
            },
            {
                "id": "053273-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053273-2026",
                "datePublished": "2026-06-05T12:01:45+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-02-24T23:59:59Z"
                },
                {
                    "startDate": "2031-02-24T23:59:59Z"
                }
            ]
        },
        "amendments": [
            {
                "id": "044434-2026",
                "description": "This Notice of Change is to notify the market the the Tender Submission Deadline has been changed. The new deadline is 12:00PM on the 22nd of May."
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "The tender closed with 6 submissions received. During the initial compliance check, 3 out of 6 bidders were found to have omitted mandatory response documents including pricing schedules, quality questionnaires, and social value templates. Legal and Commercial Assessment: 1. Inability to Clarify: The missing items represent core evaluation criteria. Under the Procurement Act 2023, allowing these 3 bidders to submit these items post-deadline would constitute an unlawful bid modification and a material breach of equal treatment. 2. ITT Constraints: The ITT explicitly states that failure to provide these documents results in non-compliance and disqualification. The Council is bound by its own rules. 3. Market Testing Deficit: The service area has assessed that evaluating only the remaining 3 bids does not create a sufficiently competitive environment. It introduces an unacceptably high risk of failing to secure value for money or a resilient supply chain. Conclusion: To mitigate the legal risk of a procurement challenge from compliant bidders the most proportionate and rational course of action is to disqualify the non-compliant bidders, abandon the procurement, and publish a Procurement Termination Notice under Section 55.",
            "finalStatusDate": "2026-05-28T00:00:00Z",
            "relatedLots": [
                "LOT-0000"
            ]
        }
    ]
}