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Provision of a fully supported ERP system

SRUC

This public procurement record has 2 releases in its history.

Tender

08 May 2026 at 11:12

Tender Notice
Planning

23 Apr 2026 at 10:28

Planning Notice
Summary of the contracting process

SRUC, based in Edinburgh, is in the tender stage of procuring a fully supported ERP system, aimed at replacing their existing financial and procurement management system with a SaaS solution. This contract, valued at £3,000,000, is classified under the industry category of Software package and information systems. The objective is to modernise and enhance operational financial processes and integrate them with other systems within the UK. The open procedure procurement, compliant with EU regulations, requires submissions by 12th June 2026, and the contract will run for five years with potential extensions. The tender process involves the submission of the Single Procurement Document and appropriate accreditations, with tender evaluations focusing on functionality, capability, and price.

This tender presents significant business growth opportunities for firms specialising in ERP implementation, particularly those with capabilities in financial software systems, strategic planning, and integration services. Consequently, IT firms that are ISO27001 accredited with robust liability insurances, and those offering consultancy for system configuration and implementation, are well-positioned to compete. With the contract aimed at modernising SRUC’s systems and delivering strategic benefits across teaching, research, and commercial activities, companies with a proven track record in delivering comprehensive SaaS solutions for the higher education and research sectors are especially advantageous contenders.

How relevant is this notice?

Notice Information

Notice Title

Provision of a fully supported ERP system

Notice Description

SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing financial and procurement management system, and deliver strategic and operational benefits across our Teaching, Research and Commercial activities.

Lot Information

Lot 1

The objectives of the procurement include but are not limited to a modernisation and enhancement of our current 1.operational financial management processes including budgeting, accounts receivable and accounts payable, strategic financial planning and forecasting; 2. procurement and contract management; 3. financial planning and analysis; 4. statutory and management account preparation; 5. tax calculations and return preparation; 6. pre-award & post-award research management; 7. staff expenses; 8. asset and stock management; 9. credit control. It is anticipated that the solution will be a modern, future-proofed and highly functional system that shall deliver measurable business efficiencies, benefits and organisation-wide changes to processes, systems, controls and employee roles. The solution may also be required to integrate in an up-stream and down-stream manner with other specialist operational systems.

Renewal: A further two 12 month extension periods, by mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06894b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042377-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48443000 - Accounting software package

48444000 - Accounting system

48490000 - Procurement software package

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20263 months ago
Submission Deadline
12 Jun 2026Expired
Future Notice Date
8 May 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SRUC
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 3JG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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