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Provision of a fully supported ERP system

SRUC

This public procurement record has 3 releases in its history.

Award

06 Oct 2026 at 15:18

Award Notice
Tender

08 May 2026 at 11:12

Tender Notice
Planning

23 Apr 2026 at 10:28

Planning Notice
Summary of the contracting process

SRUC procured a fully supported software-as-a-service enterprise resource planning system to replace its existing financial and procurement management system. The solution is intended to support SRUC’s teaching, research and commercial activities. Its scope includes financial management, budgeting and forecasting, accounts payable and receivable, procurement and contract management, financial analysis, preparation of statutory and management accounts, tax returns, research management before and after awards, staff expenses, asset and stock management, and credit control. The system may need to integrate with other specialist operational systems. The work is to be delivered at SRUC in Edinburgh.

The procurement is complete and the contract has been awarded to Technology One UK Limited. The award was made on 6 October 2026, and the contract was signed on 2 October 2026; its value is £2,333,000. The procurement was run as an open procedure, with one lot covering the full ERP system requirement. The planned contract period is 1,800 days, with provision for two further 12-month extensions by mutual agreement. Bids were assessed on functional requirements (15%), non-functional requirements (20%), demonstration of capability (35%) and price (30%). Nine bids were received, including six from small and medium-sized enterprises.

This award shows demand from SRUC for an integrated, supported ERP platform spanning finance, procurement, research administration and operational management. Suppliers competing for a comparable requirement should be able to demonstrate a mature SaaS solution that can cover the full set of finance and procurement processes, including budgeting, forecasting, accounts, tax, expenses, assets, stock and contract management. The evaluation placed the greatest weight on demonstrating capability, alongside substantial assessment of functional and non-functional requirements, so credible evidence of working features, usability, reliability, security and integration would matter alongside price. Suppliers also need the capacity to implement and support a system across an organisation’s teaching, research and commercial functions, and to connect it with specialist operational systems where required.

How relevant is this notice?

Notice Information

Notice Title

Provision of a fully supported ERP system

Notice Description

SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing financial and procurement management system, and deliver strategic and operational benefits across our Teaching, Research and Commercial activities.

Lot Information

Lot 1

The objectives of the procurement include but are not limited to a modernisation and enhancement of our current 1.operational financial management processes including budgeting, accounts receivable and accounts payable, strategic financial planning and forecasting; 2. procurement and contract management; 3. financial planning and analysis; 4. statutory and management account preparation; 5. tax calculations and return preparation; 6. pre-award & post-award research management; 7. staff expenses; 8. asset and stock management; 9. credit control. It is anticipated that the solution will be a modern, future-proofed and highly functional system that shall deliver measurable business efficiencies, benefits and organisation-wide changes to processes, systems, controls and employee roles. The solution may also be required to integrate in an up-stream and down-stream manner with other specialist operational systems.

Renewal: A further two 12 month extension periods, by mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06894b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094365-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48443000 - Accounting software package

48444000 - Accounting system

48490000 - Procurement software package

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,333,000 £1M-£10M

Notice Dates

Publication Date
6 Oct 20262 weeks ago
Submission Deadline
12 Jun 2026Expired
Future Notice Date
8 May 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SRUC
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 3JG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Technology One UK Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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