Award

002562 Off-site Storage and retrieval of Master Negative Microfilm Collection

BRITISH LIBRARY BOARD

This public procurement record has 1 release in its history.

Award

24 Apr 2026 at 13:21

UK7 - Contract Details Notice
Summary of the contracting process

The British Library Board has awarded a contract for the off-site storage and retrieval of its master negative microfilm collection. The contract, titled "002562 Off-site Storage and retrieval of Master Negative Microfilm Collection," involves a 5-year commitment with an optional extension for another 5 years. This procurement falls under the services category and includes cold storage solutions specifically for acetate and nitrate films. The contract, valued at £550,000, commenced on 1st April 2026 and covers multiple regions across the United Kingdom, including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK. The procurement process followed a 'limited' method, indicating competition below the threshold, and it is part of a light touch regime. The British Film Institute, identified as a large-scale supplier, has been selected for the award, which remains active as of the most recent update on 24th April 2026.

This tender presents significant opportunities for companies specialising in storage and warehousing services, particularly those offering solutions for handling archival materials and sensitive media formats. Businesses with expertise in cold storage technology and logistics management can benefit from the substantial contract value and the opportunity to support a prestigious institution like the British Library Board. Given the extended nature of the contract and the availability of an additional optional extension, firms with established capabilities in sustainable storage solutions for acetate and nitrate microfilms will find this engagement particularly compelling. The procurement, designed with a light touch regime, offers an ideal platform for storage service providers aiming to expand their offerings in the public sector.

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Notice Information

Notice Title

002562 Off-site Storage and retrieval of Master Negative Microfilm Collection

Notice Description

5-year contract with optional 5-year extension, for off-site cold storage and retrieval services for its master microfilm collections. acetate and nitrate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068ac6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037627-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63120000 - Storage and warehousing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£550,000 £500K-£1M

Notice Dates

Publication Date
24 Apr 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20261 months ago
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH LIBRARY BOARD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 2DB
Post Town
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
St Pancras & Somers Town
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

BRITISH FILM INSTITUTE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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