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Whiteley Homes Trust - Provision of Communal Cleaning

The Whiteley Homes Trust

This public procurement record has 2 releases in its history.

TenderUpdate

28 Apr 2026 at 14:26

UK4 - Tender Notice
Tender

28 Apr 2026 at 12:01

UK4 - Tender Notice
Summary of the contracting process

The Whiteley Homes Trust, a public authority under sub-central government, is overseeing a tender process for the provision of communal cleaning services across its estate at Whiteley Village in Walton-on-Thames, United Kingdom. Echelon Consultancy, appointed as the external consultancy, administers the procurement. The tender, valued at £700,000, involves comprehensive cleaning services for various communal and amenity areas. The procurement is in the tender stage, with deadlines for enquiry submissions ending on 27th May 2026, final tender submissions due by 12th July 2026, and award announcements expected by 21st August 2026. The contract is scheduled to commence on 16th November 2026 and run until 2031, with potential extensions up to 2036, using an open, competitive flexible procedure.

This tender represents a significant opportunity for businesses in the cleaning services industry, particularly those with experience in servicing communal spaces and maintaining high standards of health and safety. Small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are encouraged to apply, making it an attractive proposition for diverse business entities. The competitive flexible procedure aligns with a two-stage process, allowing businesses to demonstrate capability and experience initially before focusing on tailored service delivery in the final stage. Successful bidders will benefit from a stable, long-term contract with the potential for renewal, promising significant revenue opportunities and strategic positioning within the cleaning services sector.

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Notice Information

Notice Title

Whiteley Homes Trust - Provision of Communal Cleaning

Notice Description

Whiteley Homes Trust (WHT) requires a Contractor to deliver comprehensive cleaning services across its estate at Whiteley Village. The contract covers communal areas within residential buildings including entrances, exits, doors and door glass, hallways, landings, staircases, internal and external windows, walls, ceilings, light fittings, skirting boards, ledges and bin rooms, together with external areas and courtyards. The contract also includes cleaning of a range of community and amenity facilities including offices, kitchens, bathrooms, laundry rooms, communal lounges, a church, pool and changing rooms, activity centre, clubhouse and community cafe, shop complex and village hall. Furniture cleaning and the maintenance of communal lighting checks are also included within the scope. Optional and instructed works include pressure washing of floors, walls and ceilings, machine scrubbing and stripping and polishing of vinyl floors, steam cleaning of carpeted areas, graffiti removal and bulk waste and fly-tip removal. The Contractor will be required to provide all equipment, materials and cleaning chemicals, and maintain appropriate health and safety, COSHH and risk assessment records throughout the contract. All staff must hold basic DBS checks appropriate to working in proximity to elderly and vulnerable residents.

Lot Information

Lot LOT-0000

Renewal: This contract is for an initial 5 year term, with 2 optional extensions. One for 3 years, then another for 2 years. The total length of the contract, including extensions, is therefore 10 years. The estimated contract value given in this notice is for the initial term only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068c8a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038646-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90918000 - Bin-cleaning services

90919000 - Office, school and office equipment cleaning services

90921000 - Disinfecting and exterminating services

90922000 - Pest-control services

90924000 - Fumigation services

98341140 - Caretaker services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Apr 20264 months ago
Submission Deadline
13 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Oct 2031 4-5 years
Recurrence
2030-04-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Whiteley Homes Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALTON-ON-THAMES
Postcode
KT12 4BF
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Elmbridge
Electoral Ward
Weybridge St George's Hill
Westminster Constituency
Runnymede and Weybridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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