D3 Tenders | Intellectual Property Audit

Notice Information

Get alerts for notices like these

Notice Title

Intellectual Property Audit

Notice Description

The University seeks a skilled and experienced consultant to deliver an IP audit, which should include, but not be limited to, the following elements: 1. Policy and Documentation Review - Review YSJ's existing Intellectual Property Policy and all associated guidance, templates and documentation. - Recommend updates to ensure alignment with sector best practice and YSJ's strategic ambitions. - Produce an updated IP Policy, together with supporting documentation where appropriate. 2. IP Process and Decision Framework - Develop a clear, practical IP decision tree and process to support staff in identifying, disclosing and progressing IP. - The process should be understandable to non specialists and suitable for an institution with limited internal IP resource. - The framework should support progression from identification through protection and onward commercialisation where appropriate. 3. IP Awareness and Senior Leadership Engagement Deliver a concise 20 minute presentation to senior managers at YSJ, in person, on: - The importance of intellectual property in a university context - The purpose and value of the IP audit - The risks of unmanaged or unprotected IP This session should support institutional understanding and senior ownership of IP activity. 4. Academic and Research Staff Survey - Design and support the dissemination of a survey to academic and research staff across the University to: - Raise awareness of IP - Identify staff who may hold existing or emerging IP - Capture information on IP that may or may not already be protected Support YSJ in interpreting survey outputs and identifying candidates for follow up. 5. Face to Face Academic Interviews - Conduct a number of face to face interviews with academics identified through the survey or via leadership engagement as potentially holding IP. Interviews should explore: - The nature of potential IP - Current status (protected/unprotected) - Commercial relevance or translational potential Interviews will take place in person at York St John University. 6. Reporting and Outputs Provide a comprehensive written report that includes: - Findings from the policy review - A revised IP policy and supporting processes - A clear IP decision tree - A summary of survey findings - A register or summary of any existing or potential IP identified during the audit - Practical recommendations for next steps Consultant Requirements Successful applicants must be able to demonstrate: - Proven experience delivering IP or commercialisation audits within UK universities - Experience working with non Russell Group or teaching focused institutions - Strong understanding of non traditional and practice based IP (e.g. health, sport, digital, pedagogic or professional practice innovation), not solely patent led science - Willingness and ability to travel to York to: - Deliver the senior management presentation - Conduct face to face interviews with academics Timescales and Format YSJ anticipates this being a short, defined engagement, with flexibility in delivery approach. Consultants are asked to provide initial information using the MS Form link below: https://forms.cloud.microsoft/e/FMn3kHdUWQ Responses will include: - A short description of their approach - Evidence of relevant experience - An outline cost proposal - Availability to deliver the work - Approach and methodology This information will be used to help us confirm our path to market and define our specification. For more information about this opportunity, please visit the eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Research-and-development-consultancy-services./HTGSE7J97P To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/HTGSE7J97P

Planning Information

York St John University is undertaking preliminary market engagement with a small number of specialist IP audit and commercialisation consultants to gauge wider market appetite and capability. This early engagement is focused on testing the feasibility of our proposed scope, understanding typical delivery models, and confirming the availability of providers with experience in non‐Russell Group, practice‐led university contexts. The feedback received to date indicates a healthy level of interest and is being used help refine our requirements.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-068ce8
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/038629-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 73 - Research and development services and related consultancy services
CPV Codes: 73200000 - Research and development consultancy services

Notice Value(s)

Tender Value: £10,000 Under £100K
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 28 Apr 20265 days ago
Submission Deadline: Not specified
Future Notice Date: 29 May 20264 weeks to go
Award Date: Not specified
Contract Period: 31 May 2026 - 1 Dec 2026 6-12 months
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: YORK ST JOHN UNIVERSITY
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: YORK
Postcode: YO31 7EX
Post Town: York
Country: England
Major Region (ITL 1): TLE Yorkshire and The Humber
Basic Region (ITL 2): TLE2 North Yorkshire
Small Region (ITL 3): TLE21 York
Delivery Location: TLE21 York
Local Authority: York
Electoral Ward: Guildhall
Westminster Constituency: York Central

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/038629-2026
28th April 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068ce8-2026-04-28T14:19:24+01:00",
    "date": "2026-04-28T14:19:24+01:00",
    "ocid": "ocds-h6vhtk-068ce8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGRG-9322-VXQG",
            "name": "York St John University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGRG-9322-VXQG"
            },
            "address": {
                "streetAddress": "Lord Mayors Walk, Lord Mayor's Walk",
                "locality": "York",
                "postalCode": "YO31 7EX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE21"
            },
            "contactPoint": {
                "name": "Paul Revell",
                "email": "procurement@yorksj.ac.uk",
                "telephone": "01904 876611"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGRG-9322-VXQG",
        "name": "York St John University"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "York St John University is undertaking preliminary market engagement with a small number of specialist IP audit and commercialisation consultants to gauge wider market appetite and capability. This early engagement is focused on testing the feasibility of our proposed scope, understanding typical delivery models, and confirming the availability of providers with experience in non-Russell Group, practice-led university contexts. The feedback received to date indicates a healthy level of interest and is being used help refine our requirements.",
                "dueDate": "2026-05-29T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "038629-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038629-2026",
                "datePublished": "2026-04-28T14:19:24+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "TEN039",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Intellectual Property Audit",
        "description": "The University seeks a skilled and experienced consultant to deliver an IP audit, which should include, but not be limited to, the following elements: 1. Policy and Documentation Review - Review YSJ's existing Intellectual Property Policy and all associated guidance, templates and documentation. - Recommend updates to ensure alignment with sector best practice and YSJ's strategic ambitions. - Produce an updated IP Policy, together with supporting documentation where appropriate. 2. IP Process and Decision Framework - Develop a clear, practical IP decision tree and process to support staff in identifying, disclosing and progressing IP. - The process should be understandable to non specialists and suitable for an institution with limited internal IP resource. - The framework should support progression from identification through protection and onward commercialisation where appropriate. 3. IP Awareness and Senior Leadership Engagement Deliver a concise 20 minute presentation to senior managers at YSJ, in person, on: - The importance of intellectual property in a university context - The purpose and value of the IP audit - The risks of unmanaged or unprotected IP This session should support institutional understanding and senior ownership of IP activity. 4. Academic and Research Staff Survey - Design and support the dissemination of a survey to academic and research staff across the University to: - Raise awareness of IP - Identify staff who may hold existing or emerging IP - Capture information on IP that may or may not already be protected Support YSJ in interpreting survey outputs and identifying candidates for follow up. 5. Face to Face Academic Interviews - Conduct a number of face to face interviews with academics identified through the survey or via leadership engagement as potentially holding IP. Interviews should explore: - The nature of potential IP - Current status (protected/unprotected) - Commercial relevance or translational potential Interviews will take place in person at York St John University. 6. Reporting and Outputs Provide a comprehensive written report that includes: - Findings from the policy review - A revised IP policy and supporting processes - A clear IP decision tree - A summary of survey findings - A register or summary of any existing or potential IP identified during the audit - Practical recommendations for next steps Consultant Requirements Successful applicants must be able to demonstrate: - Proven experience delivering IP or commercialisation audits within UK universities - Experience working with non Russell Group or teaching focused institutions - Strong understanding of non traditional and practice based IP (e.g. health, sport, digital, pedagogic or professional practice innovation), not solely patent led science - Willingness and ability to travel to York to: - Deliver the senior management presentation - Conduct face to face interviews with academics Timescales and Format YSJ anticipates this being a short, defined engagement, with flexibility in delivery approach. Consultants are asked to provide initial information using the MS Form link below: https://forms.cloud.microsoft/e/FMn3kHdUWQ Responses will include: - A short description of their approach - Evidence of relevant experience - An outline cost proposal - Availability to deliver the work - Approach and methodology This information will be used to help us confirm our path to market and define our specification. For more information about this opportunity, please visit the eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Research-and-development-consultancy-services./HTGSE7J97P To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/HTGSE7J97P",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "73200000",
                        "description": "Research and development consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 12000,
            "amount": 10000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2026-12-01T23:59:59+00:00"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}