Notice Information
Notice Title
Holiday Activities and Food (HAF) Programme: Preliminary Market Engagement.
Notice Description
Swindon Borough Council is planning to tender to the supplier market, seeking to award a framework contract to a range of suppliers to deliver the Holiday Activities and Food Programme (HAF) on behalf of the local authority. The purpose of this is to support Swindon Borough Council in enabling eligible children and young people to access activity. The framework suppliers will be responsible for supporting children eligible for the service, ensuring that children and young people in Swindon have access to high-quality activity provision that includes a nutritious meal at every session. The supplier must deliver high quality activity provision that meets the HAF Standards (as per the Department for Education's requirements). The HAF programme has provided national support to children in receipt of benefits-related free school meals through holiday periods. The HAF Programme supports eligible families to overcome financial and time pressures, by using grant funding to fund places with activity providers, to enable eligible children and young people to attend activities in the Spring, Summer and Winter school term holidays. Swindon Borough Council is interested in receiving tenders to deliver the HAF service. All delivery under this framework must take place in Swindon. The intention is that Swindon Borough Council will go to market to award an initial 2.5-year contract, with an option to extend for a further 1-year period. In preparation for this, please find enclosed our Preliminary Market Engagement questions to review the current supply market. The same information will be requested from a number of Suppliers, who wish to participate to assist the Council with the specification/tender preparations. Any contracts for services relating to this exercise shall be subject to separate procurement processes in accordance with the Procurement Act 2023. All participants in this event shall be responsible for their own costs (including third party costs) and the Contracting Authority shall have no liability to any participant. The purpose of this questionnaire is to gain intelligence on the supply market for Swindon Borough Council's Specification requirements, including information that will help define the most appropriate Specification aligned to the Councils budget. The attached Specification is a first draft and outlines our Specification Requirements. If there are any components in Specification that would prevent your company from bidding, please advise. The closing date for the return of the Suppliers response to the Councils Pre Market Engagement Questions is 15/05/26.
Planning Information
Engagement Process Description To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the Preliminary Market Engagement documents. Responses to the Preliminary Market Engagement Questionnaire are required to be submitted no later than 15th May 2026, 17:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Project Reference Number: DN814493
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-068dde
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/039126-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
85 - Health and social work services
92 - Recreational, cultural and sporting services
98 - Other community, social and personal services
-
- CPV Codes
55243000 - Children's holiday-camp services
85312110 - Child daycare services
85322000 - Community action programme
92300000 - Entertainment services
92620000 - Sport-related services
98330000 - Physical well-being services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 Apr 20263 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- 15 May 20262 weeks to go
- Award Date
- Not specified
- Contract Period
- 1 Dec 2026 - 31 Mar 2029 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWINDON BOROUGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SWINDON
- Postcode
- SN1 2JH
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- TLK14 Swindon
-
- Local Authority
- Swindon
- Electoral Ward
- Eastcott
- Westminster Constituency
- Swindon South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/039126-2026
29th April 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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