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INVITATION TO TENDER (ITT) for the provision of Professional consultancy services to manage delivery of Herefordshire Council's school building maintenance programme

Herefordshire Council

This public procurement record has 3 releases in its history.

Award

11 Sep 2026 at 16:40

UK7 - Contract Details Notice
Award

17 Jul 2026 at 12:54

UK6 - Contract Award Notice
Tender

29 Apr 2026 at 13:04

UK4 - Tender Notice
Summary of the contracting process

Herefordshire Council appointed a professional building consultancy service to manage its planned school building maintenance programme across the county’s local-authority-maintained schools. The service covers prioritising, planning, coordinating and managing planned works, together with emergency and contingency maintenance. It is a multi-disciplinary requirement involving building consultancy and building services consultancy. The programme may include roofing repairs or replacements, window upgrades, boiler replacements, fire precaution improvements and drainage works. The consultant will support projects from initial surveys and briefs through specification, tendering, evaluation, construction completion, handover and defect rectification. Work is delivered for schools and Council programmes in Herefordshire. The buying organisation is Herefordshire Council.

The procurement is complete and was run as an above-threshold open procedure. Bids closed on 27 May 2026, enquiries on 20 May, and the award period ended on 27 June. Twenty bids were received, with 17 reaching the final stage, all from SMEs. Price counted for 30% and quality, including social value, for 70%; price covered consultancy fees and hourly rates. Six Property Consulting Ltd was awarded the contract on 13 July 2026 for £255,000 net (£306,000 gross). The signed contract runs from 10 September 2026 to 3 September 2030, with a one-year extension available to 3 September 2031. Further programme-related services may be agreed, with options potentially extending to 2036. The estimated construction and works value underpinning the consultancy fee was £3 million.

This award indicates demand for a consultant able to manage a recurring, multi-disciplinary school maintenance programme rather than isolated building projects. A credible competitor would need capability across building fabric and mechanical and electrical upgrades, including surveys, investigations, cost estimates, briefs, specifications and full tender packs. Experience of RIBA Stages 1–2, 3–4, 5–6 and practical completion would be directly relevant, alongside the ability to evaluate tenders and evidence the most economically advantageous tender. Delivery also requires rapid mobilisation for emergencies: site visits within two working days, clarification responses within 48 hours, and revised briefs or tender documents within one working week where required. Strong handover, health and safety documentation, operations and maintenance manuals, defect management and final certification processes would be important. Social value performance and reliable programme coordination would strengthen a future bid.

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Notice Information

Notice Title

INVITATION TO TENDER (ITT) for the provision of Professional consultancy services to manage delivery of Herefordshire Council's school building maintenance programme

Notice Description

Herefordshire Council is seeking to purchase / appoint a service provider for a multi-discipline service to prioritise, plan, coordinate and manage the delivery of its planned programme for the county's local authority maintained schools plus any emergency/contingency works (unplanned maintenance) that may arise. The total contract value is based on consultants % fee based on estimated total construction/works value of PS3m

Lot Information

Lot 1

Options: Under PA23 schedule 5(8) any services beyond the Programme, whether arising from further phases, extended outcomes or additional funding availability, shall be subject to separate agreement and compliance with applicable procurement requirements. Then as described below in the description of options, the Council may under PA23 schedule 5(8) utilise the option of any services beyond the programme. This option may be up to a further 5 years in a four (4) year period plus the option to extend for a further one (1) year period up to 2036.

Renewal: The option to extend will be in a 1 year period up to 2031 subject to governance approval and supplier performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068df2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086621-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315200 - Building consultancy services

71315210 - Building services consultancy services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
£255,000 £100K-£500K
Contracts Value
£255,000 £100K-£500K

Notice Dates

Publication Date
11 Sep 20261 months ago
Submission Deadline
27 May 2026Expired
Future Notice Date
Not specified
Award Date
13 Jul 20263 months ago
Contract Period
10 Sep 2026 - 3 Sep 2030 3-4 years
Recurrence
2036-03-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Herefordshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

Six Property Consulting Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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