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INVITATION TO TENDER (ITT) for the provision of Professional consultancy services to manage delivery of Herefordshire Council's school building maintenance programme

Herefordshire Council

This public procurement record has 2 releases in its history.

Award

17 Jul 2026 at 12:54

UK6 - Contract Award Notice
Tender

29 Apr 2026 at 13:04

UK4 - Tender Notice
Summary of the contracting process

Herefordshire Council procured professional, multi-discipline building consultancy services for its planned school building maintenance programme. The appointed provider is responsible for prioritising, planning, coordinating and managing maintenance works across the county’s local-authority-maintained schools. The scope also covers emergency and contingency works arising from unplanned maintenance needs. This is a public-sector property and construction consultancy requirement, including building services consultancy. Delivery is across Herefordshire, particularly the council’s maintained school estate. The work suits consultancies able to manage a programme of construction and maintenance activity on behalf of a local authority, coordinate several disciplines and respond to both planned requirements and unforeseen building work.

The procurement has been awarded following a completed open procedure. SIX PROPERTY CONSULTING LIMITED was selected for the single lot, with an award value of £255,000 excluding VAT (£306,000 including VAT), dated 13 July 2026. The wider estimated contract value was £1,250,000 excluding VAT (£1,500,000 including VAT), based on consultancy fees applied to an estimated £3 million construction and works programme. The contract is scheduled to run from 29 July 2026 to 28 July 2030, with extensions potentially taking it to 27 July 2036. The award decision was assessed on quality and social value at 70%, and price, based on consultancy fees and hourly rates, at 30%. Twenty bids were received, with 17 reaching the final stage.

This award demonstrates established demand from Herefordshire Council for a consultancy capable of managing a complex, multi-discipline school maintenance programme rather than delivering isolated surveys or individual works. A credible future competitor would need strong programme-management capability, building and building-services expertise, and the capacity to prioritise and coordinate work across a dispersed maintained-school estate. Experience of planned maintenance, construction delivery, emergency response and contingency arrangements would be directly relevant. The evaluation gave greater importance to quality and social value than price, so evidence of robust delivery methods, stakeholder management, community benefits and dependable service would be important. The competition attracted substantial interest and all final-stage bidders were SMEs, indicating that a suitably capable specialist or consortium can compete without being a large national contractor.

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Notice Information

Notice Title

INVITATION TO TENDER (ITT) for the provision of Professional consultancy services to manage delivery of Herefordshire Council's school building maintenance programme

Notice Description

Herefordshire Council is seeking to purchase / appoint a service provider for a multi-discipline service to prioritise, plan, coordinate and manage the delivery of its planned programme for the county's local authority maintained schools plus any emergency/contingency works (unplanned maintenance) that may arise. The total contract value is based on consultants % fee based on estimated total construction/works value of PS3m

Lot Information

Lot 1

Options: Under PA23 schedule 5(8) any services beyond the Programme, whether arising from further phases, extended outcomes or additional funding availability, shall be subject to separate agreement and compliance with applicable procurement requirements. Then as described below in the description of options, the Council may under PA23 schedule 5(8) utilise the option of any services beyond the programme. This option may be up to a further 5 years in a four (4) year period plus the option to extend for a further one (1) year period up to 2036.

Renewal: The option to extend will be in a 1 year period up to 2031 subject to governance approval and supplier performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068df2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067780-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315200 - Building consultancy services

71315210 - Building services consultancy services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
£255,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20261 months ago
Submission Deadline
27 May 2026Expired
Future Notice Date
Not specified
Award Date
13 Jul 20261 months ago
Contract Period
29 Jul 2026 - 28 Jul 2030 4-5 years
Recurrence
2036-03-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Herefordshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

SIX PROPERTY CONSULTING LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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