Tender

Highways Urban Grass, Shrubs & Hedges Maintenance

KENT COUNTY COUNCIL

This public procurement record has 6 releases in its history.

TenderUpdate

03 Jun 2026 at 17:22

TenderUpdate

06 May 2026 at 10:50

TenderUpdate

01 May 2026 at 16:59

TenderUpdate

01 May 2026 at 16:34

TenderUpdate

30 Apr 2026 at 15:40

Tender

29 Apr 2026 at 13:52

Summary of the contracting process

The procurement process for the "Highways Urban Grass, Shrubs & Hedges Maintenance" tender is being conducted by Kent County Council, located in Maidstone, United Kingdom. The tender falls under the industry categories of landscape gardening, construction work, real estate, and horticultural services. The procurement method is an open, competitive flexible procedure, and the tender is currently in the active stage with a tender update issued on 3rd June 2026. It encompasses two lots, West and East, each with its own delivery regions in the UK. The estimated total contract value is £22,500,000, with an initial term of five years starting on 1st March 2027, and the possibility of a three-year extension based on performance and funding availability. The current deadline for tender submissions is set for 5:00 pm on 10th June 2026.

This tender presents substantial business opportunities for companies skilled in gardening and landscaping services, including maintenance of urban grass, shrubs, and hedges. Offers are structured in two lots, allowing businesses to focus on specific regional areas (West or East), improving access for SMEs and locally-based service providers. The contract includes programmed works as well as scope for ad hoc services, potentially leading to increased service engagement and a steady workflow for successful applicants. Companies that can provide qualitative maintenance services while optimizing costs stand a good chance of securing a contract, as the award criteria balances price and quality evaluations. This procurement offers a chance for businesses to expand their operations by securing long-term engagements with a reputable public authority.

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Notice Title

Highways Urban Grass, Shrubs & Hedges Maintenance

Notice Description

To apply for this tender please use link: https://www.kentbusinessportal.org.uk/commonNoticeSearch/viewNotice.html?displayNoticeId=1032478186 PLEASE NOTE: When you click RESPOND on the page from the above link, you will be taken to a page entitled "Market Engagement" - this is an ERROR. Please then click REGISTER INTEREST to access the tender opportunity, PLEASE NOTE: THIS UK4 TENDER NOTICE REPLACES DUPLICATE NOTICE : Highways Urban Grass, Shrubs & Hedges Maintenance UK4: Tender notice Notice identifier: 2026/S 000-039181 Procurement identifier (OCID): ocds-h6vhtk-068df3 UK4: Tender notice Notice identifier: 2026/S 000-039181 Procurement identifier (OCID): ocds-h6vhtk-068df3 HAS BEEN TERMINATED The Contractor for each lot is responsible for the programmed works and additional ad-hoc provision. The main service areas comprise of urban grass, shrub and hedge cutting to contribute to visual amenity and to keep roads and pavements clear of vegetation for the safe passage of highway users. Works are conducted typically Monday to Friday. The annual activities required under this contract consist of the following: * Six programmed urban grass cutting visits * One shrub bed maintenance visit * One hedge maintenance visit * Two rose bed maintenance visits * One conservation verge and wildflower programmed maintenance visit * Other programmed activities * Ad hoc works The Council does not guarantee any minimum value, volume of work, or spend under the contract. The expected total contract value for this procurement amounts to PS22,500,000. This is broken down as follows (all figures are estimates): -Initial Term 60 months (5 years) totalling PS10,125,000 (Lot 1 - PS4,556,250 Lot 2 - PS5,568,750) -Optional Extension Term up to 36 months (3 years) totalling PS6,075,000 (Lot 1 - PS2,733,750 Lot 2 - PS3,341,250) However, to allow for any future increases in funding, any future inflation, Compensation Events, and any other unexpected but in-scope spend, the total maximum contract value will be advertised on the relevant tendering portals (such as the Central Digital Platform, Find a Tender or Contracts Finder) as PS22,500,000. It is expected that there will be the potential for a contract extension of up to 3 years, depending on both the success in achieving the required outcomes, availability of further funding, and any decisions arising as a result of Local Government Reorganisation (LGR). */*/ PLEASE NOTE, UNDER SECTIONS "LOT 1" & "LOT 2" OF THE FTS NOTICE, IT ADVISES EACH LOT VALUE IS PS11,250,000 - THIS SHOULD BE IGNORED AND THE ABOVE INFORMATION REFERRED TO (FTS WILL NOT ALLOW LOT VALUES TO BE INSERTED THAT WHEN ADDED TOGETHER ARE LOWER THAN THE STATED CONTRACT VALUE i.e. PS22,500,000*/*/

Lot Information

Lot 1 - West

The Contractor for Lot 1 - West is responsible for the programmed works and additional ad-hoc provision. The main service areas comprise of urban grass, shrub and hedge cutting to contribute to visual amenity and to keep roads and pavements clear of vegetation for the safe passage of highway users. Works are conducted typically Monday to Friday. The annual activities required under this contract consist of the following: * Six programmed urban grass cutting visits * One shrub bed maintenance visit * One hedge maintenance visit * Two rose bed maintenance visits * One conservation verge and wildflower programmed maintenance visit * Other programmed activities * Ad hoc works Please note that the proposed lotting structure may be subject to change as a result of Local Government Reorganisation (LGR). The Council will keep tenderers informed throughout the procurement process of any such changes. The Council does not guarantee any minimum value, volume of work, or spend under the contract. The expected total contract value for this procurement amounts to PS22,500,000. This is broken down as follows for Lot 1 (all figures are estimates): -Initial Term 60 months (5 years) - PS4,556,250 -Optional Extension Term up to 36 months (3 years) - PS2,733,750 However, to allow for any future increases in funding, any future inflation, Compensation Events, and any other unexpected but in-scope spend, the total maximum contract value will be advertised on the relevant tendering portals (such as the Central Digital Platform, Find a Tender or Contracts Finder) as PS22,500,000. It is expected that there will be the potential for a contract extension of up to 3 years, depending on both the success in achieving the required outcomes, availability of further funding, and any decisions arising as a result of Local Government Reorganisation (LGR). */*/ PLEASE NOTE, UNDER SECTIONS "LOT 1" & "LOT 2" OF THE FTS NOTICE, IT ADVISES EACH LOT VALUE IS PS11,250,000 - THIS SHOULD BE IGNORED AND THE ABOVE INFORMATION REFERRED TO (FTS WILL NOT ALLOW LOT VALUES TO BE INSERTED THAT WHEN ADDED TOGETHER ARE LOWER THAN THE STATED CONTRACT VALUE i.e. PS22,500,000*/*/

Renewal: 3 x 12 month periods.

Lot 2 - East

The Contractor for Lot 2 - East is responsible for the programmed works and additional ad-hoc provision. The main service areas comprise of urban grass, shrub and hedge cutting to contribute to visual amenity and to keep roads and pavements clear of vegetation for the safe passage of highway users. Works are conducted typically Monday to Friday. The annual activities required under this contract consist of the following: * Six programmed urban grass cutting visits * One shrub bed maintenance visit * One hedge maintenance visit * Two rose bed maintenance visits * One conservation verge and wildflower programmed maintenance visit * Other programmed activities * Ad hoc works Please note that the proposed lotting structure may be subject to change as a result of Local Government Reorganisation (LGR). The Council will keep tenderers informed throughout the procurement process of any such changes. The Council does not guarantee any minimum value, volume of work, or spend under the contract. The expected total contract value for this procurement amounts to PS22,500,000. This is broken down as follows for Lot 2 (all figures are estimates): -Initial Term 60 months (5 years) - PS5,568,750. -Optional Extension Term up to 36 months (3 years) - PS3,341,250. However, to allow for any future increases in funding, any future inflation, Compensation Events, and any other unexpected but in-scope spend, the total maximum contract value will be advertised on the relevant tendering portals (such as the Central Digital Platform, Find a Tender or Contracts Finder) as PS22,500,000. It is expected that there will be the potential for a contract extension of up to 3 years, depending on both the success in achieving the required outcomes, availability of further funding, and any decisions arising as a result of Local Government Reorganisation (LGR). */*/ PLEASE NOTE, UNDER SECTIONS "LOT 1" & "LOT 2" OF THE FTS NOTICE, IT ADVISES EACH LOT VALUE IS PS11,250,000 - THIS SHOULD BE IGNORED AND THE ABOVE INFORMATION REFERRED TO (FTS WILL NOT ALLOW LOT VALUES TO BE INSERTED THAT WHEN ADDED TOGETHER ARE LOWER THAN THE STATED CONTRACT VALUE i.e. PS22,500,000*/*/

Renewal: 3 x 12 month periods.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068e2b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052536-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

70 - Real estate services

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

45000000 - Construction work

70000000 - Real estate services

71421000 - Landscape gardening services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£22,500,000 £10M-£100M
Lots Value
£22,500,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 20265 days ago
Submission Deadline
10 Jun 20261 day to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 29 Feb 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ44 East Kent, TLJ46 West Kent

Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "description": "The Contractor for Lot 2 - East is responsible for the programmed works and additional ad-hoc provision. The main service areas comprise of urban grass, shrub and hedge cutting to contribute to visual amenity and to keep roads and pavements clear of vegetation for the safe passage of highway users. Works are conducted typically Monday to Friday. The annual activities required under this contract consist of the following: * Six programmed urban grass cutting visits * One shrub bed maintenance visit * One hedge maintenance visit * Two rose bed maintenance visits * One conservation verge and wildflower programmed maintenance visit * Other programmed activities * Ad hoc works Please note that the proposed lotting structure may be subject to change as a result of Local Government Reorganisation (LGR). The Council will keep tenderers informed throughout the procurement process of any such changes. The Council does not guarantee any minimum value, volume of work, or spend under the contract. The expected total contract value for this procurement amounts to PS22,500,000. This is broken down as follows for Lot 2 (all figures are estimates): -Initial Term 60 months (5 years) - PS5,568,750. -Optional Extension Term up to 36 months (3 years) - PS3,341,250. However, to allow for any future increases in funding, any future inflation, Compensation Events, and any other unexpected but in-scope spend, the total maximum contract value will be advertised on the relevant tendering portals (such as the Central Digital Platform, Find a Tender or Contracts Finder) as PS22,500,000. It is expected that there will be the potential for a contract extension of up to 3 years, depending on both the success in achieving the required outcomes, availability of further funding, and any decisions arising as a result of Local Government Reorganisation (LGR). */*/ PLEASE NOTE, UNDER SECTIONS \"LOT 1\" & \"LOT 2\" OF THE FTS NOTICE, IT ADVISES EACH LOT VALUE IS PS11,250,000 - THIS SHOULD BE IGNORED AND THE ABOVE INFORMATION REFERRED TO (FTS WILL NOT ALLOW LOT VALUES TO BE INSERTED THAT WHEN ADDED TOGETHER ARE LOWER THAN THE STATED CONTRACT VALUE i.e. PS22,500,000*/*/",
                "status": "active",
                "value": {
                    "amountGross": 11250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Lowest price bid for each lot will be awarded the contract. Full details will be included in the tender documents.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Tenderers who meet the minimum quality threshold, will then be evaluated on price.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "Lowest price bid for each lot will be awarded the contract. Full details will be included in the tender documents.",
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                        {
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                            "type": "price",
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                            ]
                        },
                        {
                            "type": "quality",
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                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lowest price bid for each lot will be awarded the contract. Full details will be included in the tender documents.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Tenderers who meet the minimum quality threshold, will then be evaluated on price. Lowest price bid for each lot will be awarded the contract.",
                            "numbers": [
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                                    "number": 50,
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                                }
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                        },
                        {
                            "type": "price",
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                            "numbers": [
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                        },
                        {
                            "type": "quality",
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                        },
                        {
                            "type": "price",
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                            ]
                        },
                        {
                            "type": "quality",
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                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Detailed in tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Detailed in tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Detailed in tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Detailed in tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Detailed in tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Detailed in tender documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-03-01T00:00:00Z",
                    "endDate": "2032-02-29T23:59:59Z",
                    "maxExtentDate": "2035-02-28T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 x 12 month periods."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "039280-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039280-2026",
                "datePublished": "2026-04-29T14:52:12+01:00",
                "format": "text/html"
            },
            {
                "id": "040131-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040131-2026",
                "datePublished": "2026-04-30T16:40:24+01:00",
                "format": "text/html"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Please use this link to apply for this tender. Once registered, tender documents will be made available. PLEASE NOTE: When you click RESPOND on the page from the above link, you will be taken to a page entitled \"Market Engagement\" - this is an ERROR. Please then click REGISTER INTEREST to access the tender opportunity,",
                "url": "https://www.kentbusinessportal.org.uk/commonNoticeSearch/viewNotice.html?displayNoticeId=1032478186"
            },
            {
                "id": "040739-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040739-2026",
                "datePublished": "2026-05-01T17:34:24+01:00",
                "format": "text/html"
            },
            {
                "id": "040747-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040747-2026",
                "datePublished": "2026-05-01T17:59:07+01:00",
                "format": "text/html"
            },
            {
                "id": "041444-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041444-2026",
                "datePublished": "2026-05-06T11:50:36+01:00",
                "format": "text/html"
            },
            {
                "id": "052536-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052536-2026",
                "datePublished": "2026-06-03T18:22:11+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "040131-2026",
                "description": "TEXT ADDED TO SCOPE SECTION: PLEASE NOTE: THIS UK4 TENDER NOTICE REPLACES DUPLICATE NOTICE : Highways Urban Grass, Shrubs & Hedges Maintenance UK4: Tender notice Notice identifier: 2026/S 000-039181 Procurement identifier (OCID): ocds-h6vhtk-068df3 UK4: Tender notice Notice identifier: 2026/S 000-039181 Procurement identifier (OCID): ocds-h6vhtk-068df3 HAS BEEN TERMINATED"
            },
            {
                "id": "040739-2026",
                "description": "Updated URL address added to Notice, to allow tenderers to apply for this tender: https://www.kentbusinessportal.org.uk/commonNoticeSearch/viewNotice.html?displayNoticeId=1032478186 Lot 2 evaluation criteria amended to match Lot 1 evaluation criteria."
            },
            {
                "id": "040747-2026",
                "description": "Further instructions provided for accessing tender opportunity."
            },
            {
                "id": "041444-2026",
                "description": "Deadline submission (time) for clarifications and tender submission changed to 12pm - (12 noon) from 12am."
            },
            {
                "id": "052536-2026",
                "description": "Deadline for tender submission has been extended to: 5pm (17.00) 10th June 2026."
            }
        ]
    },
    "language": "en"
}