Sheepcot Recreation Ground Pavilion Refurbishment, Goring-on-Thames

{
    "tag": [
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    "id": "ocds-h6vhtk-068e98-2026-04-29T18:13:56+01:00",
    "date": "2026-04-29T18:13:56+01:00",
    "ocid": "ocds-h6vhtk-068e98",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZTH-5986-RGHZ",
            "name": "Goring on Thames Parish Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZTH-5986-RGHZ"
            },
            "address": {
                "streetAddress": "The Old School, Station Road",
                "locality": "Goring",
                "postalCode": "RG8 9HB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ14"
            },
            "contactPoint": {
                "name": "Nick Mallen, Deputy Clerk",
                "email": "deputyclerk@goringparishcouncil.gov.uk",
                "telephone": "07741 417052"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.goringparishcouncil.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PZTH-5986-RGHZ",
        "name": "Goring on Thames Parish Council"
    },
    "tender": {
        "id": "SHEEPCOT-2026-01",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Sheepcot Recreation Ground Pavilion Refurbishment, Goring-on-Thames",
        "description": "Goring-on-Thames Parish Council is seeking to appoint a contractor to refurbish and extend the existing sports pavilion at Sheepcot Recreation Ground, Gatehampton Road, Goring on Thames, RG8 0EB. The works involve refurbishment of the existing building and a modest extension to provide improved changing rooms, accessible toilets, a covered spectator area with serving hatch, and associated storage. Planning permission has been granted by South Oxfordshire District Council (ref P25/S4010/FUL). The appointed contractor will be invited to collaborate with the parish council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. This is a Stage One notice inviting requests to participate via a Selection Questionnaire. Shortlisted contractors will be invited to submit a full tender at Stage Two.",
        "status": "active",
        "items": [
            {
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45262640",
                        "description": "Environmental improvement works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45262700",
                        "description": "Building alteration work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45453000",
                        "description": "Overhaul and refurbishment work"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "countryName": "United Kingdom"
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                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 480000,
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement follows a two-stage competitive flexible procedure. At Stage One, all interested contractors are invited to submit a Selection Questionnaire (SQ) response. Submissions will be assessed against published pass/fail criteria and scored criteria covering financial standing, relevant experience, health and safety, and capacity to deliver. The aim is to shortlist between five and eight contractors to proceed to Stage Two. At Stage Two, shortlisted contractors will be issued with a full Invitation to Tender (ITT) including a schedule of works and performance specification. Tenders will be evaluated against pre-agreed criteria covering price, relevant experience, proposed methodology, programme, and quality of submission. The council is not obliged to accept the lowest tender. The appointed contractor will be invited to collaborate with the council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. No contract will be entered into until the council is satisfied that sufficient funding is in place."
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://www.goringparishcouncil.gov.uk Completed Selection Questionnaires must be submitted by email to sheepcotpavilion@goringparishcouncil.gov.uk by 5pm on Friday 30 May 2026. Do not submit to any other address. All submissions will be held unopened until the deadline and opened simultaneously in accordance with the council's Financial Regulations. Enquiries should be directed to Nick Mallen, Deputy Clerk, at deputyclerk@goringparishcouncil.gov.uk or 07741 417052.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-05-30T17:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-05-23T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2027-03-01T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 480000,
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
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                                {
                                    "number": 40,
                                    "weight": "percentageExact"
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                        {
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                            "name": "Proposed methodology and programme",
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                                {
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                        },
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                            "type": "price",
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                                {
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                        },
                        {
                            "type": "quality",
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                                {
                                    "number": 20,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Proposed methodology and programme",
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                                {
                                    "number": 25,
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                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality of submission",
                            "numbers": [
                                {
                                    "number": 15,
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                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 8
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Participation Is this procurement reserved for the following groups? (optional) Supported employment providers Providing employment or related support to disabled or disadvantaged individuals, who are at least 30% of employees. Legal and financial capacity conditions of participation (optional) Must not require insurance before contract award, or audited accounts. You have 10,000 characters available Technical ability conditions of participation (optional) Must allow equivalent qualifications and standards. You have 10,000 characters available Is this contract particularly suitable for the following groups? Small and medium-sized enterprises (SMEs) Fewer than 250 staff, and either turnover less than PS44 million or balance sheet total less than PS38 million. Voluntary, community and social enterprises (VCSEs) Non-governmental organisation that is value-driven and principally reinvests its surpluses to further social, environmental or cultural objectives."
                        },
                        {
                            "type": "technical",
                            "description": "Applicants must demonstrate relevant experience of the refurbishment or construction of community, sports, or leisure buildings. At least two of the three projects submitted must have been completed within the last five years with a contract value of PS250,000 or above. Named references must be provided. Applicants must hold or confirm the ability to obtain accreditation with a recognised health and safety scheme such as CHAS, Constructionline, or SafeContractor, or demonstrate equivalent competence. A written health and safety policy must be in place where the organisation has five or more employees."
                        },
                        {
                            "description": "Suppliers will be selected using the pass/fail and scored criteria published in the Stage One Shortlisting Criteria document accompanying this notice.",
                            "forReduction": true
                        },
                        {
                            "type": "economic",
                            "description": "Participation Is this procurement reserved for the following groups? (optional) Supported employment providers Providing employment or related support to disabled or disadvantaged individuals, who are at least 30% of employees. Legal and financial capacity conditions of participation (optional) Must not require insurance before contract award, or audited accounts. You have 10,000 characters available Technical ability conditions of participation (optional) Must allow equivalent qualifications and standards. You have 10,000 characters available Is this contract particularly suitable for the following groups? Small and medium-sized enterprises (SMEs) Fewer than 250 staff, and either turnover less than PS44 million or balance sheet total less than PS38 million. Voluntary, community and social enterprises (VCSEs) Non-governmental organisation that is value-driven and principally reinvests its surpluses to further social, environmental or cultural objectives."
                        },
                        {
                            "type": "technical",
                            "description": "Applicants must demonstrate relevant experience of the refurbishment or construction of community, sports, or leisure buildings. At least two of the three projects submitted must have been completed within the last five years with a contract value of PS250,000 or above. Named references must be provided. Applicants must hold or confirm the ability to obtain accreditation with a recognised health and safety scheme such as CHAS, Constructionline, or SafeContractor, or demonstrate equivalent competence. A written health and safety policy must be in place where the organisation has five or more employees."
                        },
                        {
                            "description": "Suppliers will be selected using the pass/fail and scored criteria published in the Stage One Shortlisting Criteria document accompanying this notice.",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-03-01T00:00:00Z",
                    "endDate": "2027-09-30T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-15433",
                "documentType": "biddingDocuments",
                "description": "Stage One Selection Questionnaire and covering notice. Contractors wishing to be considered for this procurement must complete and return this document by 5pm on Friday 30 May 2026.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15433",
                "format": "application/pdf"
            },
            {
                "id": "A-15434",
                "documentType": "biddingDocuments",
                "description": "Stage One shortlisting criteria, including pass/fail thresholds and scored criteria. Applicants are encouraged to read this document before completing the Selection Questionnaire.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15434",
                "format": "application/pdf"
            },
            {
                "id": "A-15435",
                "documentType": "biddingDocuments",
                "description": "Project information pack containing the planning decision notice, Design and Access Statement, and approved drawings for the Sheepcot Recreation Ground Pavilion Refurbishment (ref P25/S4010/FUL). Applicants must review this material before completing and submitting the Selection Questionnaire.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15435",
                "format": "application/pdf"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "A full Invitation to Tender will be issued to shortlisted contractors at Stage Two. Shortlisted contractors will also be invited to collaborate with the council on finalising the schedule of works and performance specification."
            },
            {
                "id": "039526-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039526-2026",
                "datePublished": "2026-04-29T18:02:42+01:00",
                "format": "text/html"
            },
            {
                "id": "039528-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039528-2026",
                "datePublished": "2026-04-29T18:13:56+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment will be made within 30 days of receipt of a valid, undisputed invoice. Invoices should be submitted to the Clerking team at Goring-on-Thames Parish Council. Disputed invoices will be notified to the contractor in writing within 5 working days with reasons, and the council will work with the contractor to resolve disputes promptly."
        },
        "riskDetails": "The principal risks to contract performance are as follows. Funding: the contract will not be awarded until the Finance Committee is satisfied that sufficient funding is in place. Grant funding is being sought concurrently with the procurement process and conditional approval is targeted for October to December 2026. Programme: the target completion date of September 2027 is linked to the promotion status of Goring United FC and eligibility for a subsequent Football Foundation AGP grant. Delay to contract award or construction could have material consequences for both. Planning conditions: several pre-commencement planning conditions must be discharged before works begin, including an arboricultural method statement and a biodiversity enhancement scheme.",
        "amendments": [
            {
                "id": "039528-2026",
                "description": "Contract location refined from England (UKC-UKK) to Berkshire, Buckinghamshire and Oxfordshire (UKJ1) to accurately reflect the location of the contract site. The original selection defaulted to all English regions. This correction does not affect the substance of the procurement or the terms of the notice."
            }
        ]
    },
    "language": "en"
}