Award

PRN004416 HR Software

NOTTINGHAMSHIRE AND CITY OF NOTTINGHAM FIRE AUTHORITY

This public procurement record has 1 release in its history.

Award

30 Apr 2026 at 07:45

Summary of the contracting process

The procurement process for the HR Software, titled PRN004416, was conducted by the Nottinghamshire and City of Nottingham Fire Authority, based in Nottingham, United Kingdom. The focus was on acquiring a comprehensive HR, Payroll, and L&D Information System for the Nottinghamshire Fire and Rescue Service, covering regions UKF14, UKF15, and UKF16. This process falls under the software package and information systems category. Classified as a limited procurement method, the contract was awarded on 28th April 2026 without prior publication due to specific circumstances, allowing direct award via the Commercial Services Group framework. The procurement stage is complete, with Softcat PLC granted an active contract valued at £432,729.38.

This tender provides opportunities for businesses specialising in HR software systems with integrated payroll and learning and development components. Companies adept at offering specialised modules and robust reporting capabilities will find considerable potential for growth. Large-scale businesses capable of adapting to existing systems and frameworks stand to gain from engaging in similar future tenders, as this contract framework allows time to strategise for upcoming selections. The setup favours vendors experienced in direct awards under frameworks, offering substantial savings on switching and implementation costs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

PRN004416 HR Software

Notice Description

Contract for the NFRS HR, Payroll and L&D Information System (HRIS), which includes core product, specialised modules and reporting capability.

Lot Information

Lot 1

Contract for the NFRS HR, Payroll and L&D Information System (HRIS), which includes core product, specialised modules and reporting capability.

Procurement Information

Use of the Commercial services Group/ Kent County Council Y23065 Software Products and Associated Services framework via direct award for the existing system currently used by NFRS. Switching costs would be significant in time/ cost and resource. Contracting via direct award for a three year contract allows NFRS to source, review and evaluate the market in planned fashion to consider future contract and procurement options.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068eb4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039585-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£432,729 £100K-£500K

Notice Dates

Publication Date
30 Apr 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Apr 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAMSHIRE AND CITY OF NOTTINGHAM FIRE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 8PP
Post Town
Nottingham
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF14 Nottingham, TLF15 North Nottinghamshire, TLF16 South Nottinghamshire

Local Authority
Gedling
Electoral Ward
Calverton
Westminster Constituency
Sherwood Forest

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068eb4-2026-04-30T08:45:56+01:00",
    "date": "2026-04-30T08:45:56+01:00",
    "ocid": "ocds-h6vhtk-068eb4",
    "initiationType": "tender",
    "tender": {
        "id": "PRN004416",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "PRN004416 HR Software",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Contract for the NFRS HR, Payroll and L&D Information System (HRIS), which includes core product, specialised modules and reporting capability.",
        "lots": [
            {
                "id": "1",
                "description": "Contract for the NFRS HR, Payroll and L&D Information System (HRIS), which includes core product, specialised modules and reporting capability.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKF14"
                    },
                    {
                        "region": "UKF15"
                    },
                    {
                        "region": "UKF16"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Use of the Commercial services Group/ Kent County Council Y23065 Software Products and Associated Services framework via direct award for the existing system currently used by NFRS. Switching costs would be significant in time/ cost and resource. Contracting via direct award for a three year contract allows NFRS to source, review and evaluate the market in planned fashion to consider future contract and procurement options."
    },
    "awards": [
        {
            "id": "039585-2026-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02174990",
                    "name": "Softcat PLC"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-153719",
            "name": "Nottinghamshire and City of Nottingham Fire Authority",
            "identifier": {
                "legalName": "Nottinghamshire and City of Nottingham Fire Authority",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Nottinghamshire Police and Fire and Rescue Service Joint Headquarters, Sherwood Lodge Dr",
                "locality": "Nottingham",
                "region": "UKF16",
                "postalCode": "NG58PP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Richard Henshaw",
                "telephone": "+44 7896777135",
                "email": "richard.henshaw@notts-fire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.notts-fire.gov.uk/",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "03",
                        "scheme": "COFOG",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02174990",
            "name": "Softcat PLC",
            "identifier": {
                "legalName": "Softcat PLC",
                "id": "02174990",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Solar House, Fieldhouse Lane, Marlow, Buckinghamshire, United Kingdom, SL7 1LW",
                "locality": "Marlow",
                "region": "UKJ1",
                "postalCode": "SL17 1LW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-123077",
            "name": "Nottinghamshire Fire and Rescue Service",
            "identifier": {
                "legalName": "Nottinghamshire Fire and Rescue Service"
            },
            "address": {
                "locality": "Arnold",
                "postalCode": "NG5 8PP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-153719",
        "name": "Nottinghamshire and City of Nottingham Fire Authority"
    },
    "contracts": [
        {
            "id": "039585-2026-1",
            "awardID": "039585-2026-1",
            "status": "active",
            "value": {
                "amount": 432729.38,
                "currency": "GBP"
            },
            "dateSigned": "2026-04-28T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}