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Hopwood Hall College - Provision of MIS

HOPWOOD HALL COLLEGE

This public procurement record has 1 release in its history.

Award

30 Apr 2026 at 15:42

UK5 - Transparency Notice
Summary of the contracting process

Hopwood Hall College, based in Rochdale, United Kingdom, is facilitating the direct award of a contract to Tribal Education for the provision of the EBS Management Information System (MIS). This contract is underpinned by technical reasons for its renewal, ensuring continuity of service without the risks associated with migration to a new system. This procurement falls within the education technology category and targets the operational efficiency enhancements the college seeks. The transaction is in the Award stage as of 30th April 2026, with the contract set to commence on the 1st of June 2026 and conclude on the 31st of May 2029. The procurement will provide considerable cost savings and operational safety for the institution, adhering to Regulations 5 and 6 for a direct award process.

This tender represents a significant opportunity for Tribal Education, a UK-based supplier, and potentially other small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) in the education technology sector. For businesses specialising in management information systems and educational software, particularly those offering integration and data management solutions, there are growth prospects in aligning systems with educational institutions seeking streamlined and effective operational processes. Providing industry-specific software packages presents lucrative avenues for expanding clientele within public sector education, reinforcing the business's market presence, and driving further innovation in software solutions tailored for educational needs.

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Notice Information

Notice Title

Hopwood Hall College - Provision of MIS

Notice Description

The contracting authority intends to award a contract directly to Tribal for the renewal of the EBS Management Information System (MIS) under Regulations 5 and 6 due to technical and operational reasons and the absence of a suitable alternative supplier capable of meeting the authority's requirements without disproportionate risk or significant duplication of cost. The EBS platform is currently fully embedded within the College's operational, reporting, and statutory data processes. As outlined and agreed at the Systems Development Group meeting on 5 February 2026, the authority has committed to further developing and consolidating its business systems around EBS over the next three years. This includes replacing several third party systems with functionality already available within EBS, ensuring a streamlined user experience, improved data integrity, and greater operational efficiency. Conducting a competitive procurement at this stage could require the authority to replace the existing MIS with an alternative system, which would impose substantial technical, financial, and operational burdens. These include data migration risks, extensive retraining, redevelopment of integrations, prolonged dual-running costs, and disruption to essential statutory reporting. No alternative supplier can provide the continuity of service or the system compatibility needed to deliver the authority's business systems development plan within the required timeframes. A three-year renewal offers significant value for money compared to annual renewals, with cost savings achieved in Years 1 and 2 and overall expenditure maintained within existing budgets (subject to standard annual price adjustments). The direct award therefore represents the only viable, cost effective, and operationally safe option for the authority. For these reasons, the requirements can only be delivered by Tribal as the proprietary supplier of EBS, and competition is absent for technical reasons. The direct award is necessary to maintain continuity of critical MIS services and ensure the successful delivery of the authority's strategic systems development programme.

Procurement Information

As per description provided in the notice text. MultiQuote does not allow for enough characters to adequately detail the justification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068fb3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040133-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48219300 - Administration software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£310,800 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Apr 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20262 weeks ago
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOPWOOD HALL COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROCHDALE
Postcode
M24 6XH
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD37 Greater Manchester North East
Delivery Location
Not specified
Local Authority
Rochdale
Electoral Ward
Hopwood Hall
Westminster Constituency
Heywood and Middleton North

Supplier Information

Number of Suppliers
1
Supplier Name

TRIBAL EDUCATION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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