Planning

Preliminary Market Engagement for Fresh Traybakes, Cakes and Fresh Cooked Sweet Pastry Squares

REGIONAL BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE

This public procurement record has 1 release in its history.

Planning

01 May 2026 at 10:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Regional Business Services Organisation Procurement and Logistics Service is initiating a preliminary market engagement for the procurement of Fresh Traybakes, Cakes, and Fresh Cooked Sweet Pastry Squares on behalf of Health and Social Care NI. This process is currently at the planning stage, focusing on gathering information about market capabilities. The anticipated engagement covers the industry category of food products, specifically fresh pastry goods and cakes, and involves goods delivery within Northern Ireland. Interested parties are urged to register and respond through the eTendersNI platform before the deadline of 15:00 on Friday, 22nd May 2026. The formal contract notice is expected to be published on 9th October 2026, with the contract period beginning on 1st March 2027.

This procurement initiative presents significant opportunities for businesses specialising in the production and supply of baked goods. Companies with capabilities in delivering high-quality bakery products at scale may find this tender particularly appealing. SMEs and larger enterprises who can demonstrate reliability and quality compliance within the food and beverage industry are well-suited to engage in this tender process. The procurement offers not only a platform for expanding product reach within Northern Ireland but also positions businesses to potentially influence public sector supply chains by contributing to the health and social care sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement for Fresh Traybakes, Cakes and Fresh Cooked Sweet Pastry Squares

Notice Description

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) on behalf of Health and Social Care NI (HSCNI) wish to seek engagement with the marketplace to ascertain the market's capabilities in respect of the supply and delivery of Fresh Traybakes, Cakes and Fresh Cooked Sweet Pastry Squares.

Planning Information

What you need to do now. 1. If you are not registered on eTendersNI, please do so as soon as possible. 2. Those interested in participating in such preliminary market engagement should access the 'Preliminary Market Engagement for the Provision of Fresh Traybakes, Cakes and Fresh Sweet Cooked Pastry Squares’ via eTendersNI (https://etendersni.gov.uk/epps/home.do ) at their earliest convenience, by searching for Resource ID / CfT Reference Number 6514364. Please request a copy of the following documents (a) CP13 Preliminary Market Engagement Questionnaire Explanatory Document v1.0 6514364 ; and (b) CP12 Preliminary Market Engagement Questionnaire v1 6514364. All completed responses must be submitted via the secure eTendersNI messaging area of the CfT on eTendersNI no later than 15:00, Friday 22nd May 2026. Please note that with reference to the information containing estimated date of publication of contract notice - this is only an anticipated date and subject to change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069023
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040423-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15810000 - Bread products, fresh pastry goods and cakes

15812000 - Pastry goods and cakes

15812200 - Cakes

15820000 - Rusks and biscuits; preserved pastry goods and cakes

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
9 Oct 20266 months to go
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
REGIONAL BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT12 6HU
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Blackstaff
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069023-2026-05-01T11:50:24+01:00",
    "date": "2026-05-01T11:50:24+01:00",
    "ocid": "ocds-h6vhtk-069023",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWNJ-1991-NGDW",
            "name": "Regional Business Services Organisation Procurement and Logistics Service",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWNJ-1991-NGDW"
            },
            "address": {
                "streetAddress": "77 Boucher Crescent",
                "locality": "Belfast",
                "postalCode": "BT12 6HU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "utilfood.sourcing@hscni.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWNJ-1991-NGDW",
        "name": "Regional Business Services Organisation Procurement and Logistics Service"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "What you need to do now. 1. If you are not registered on eTendersNI, please do so as soon as possible. 2. Those interested in participating in such preliminary market engagement should access the 'Preliminary Market Engagement for the Provision of Fresh Traybakes, Cakes and Fresh Sweet Cooked Pastry Squares' via eTendersNI (https://etendersni.gov.uk/epps/home.do ) at their earliest convenience, by searching for Resource ID / CfT Reference Number 6514364. Please request a copy of the following documents (a) CP13 Preliminary Market Engagement Questionnaire Explanatory Document v1.0 6514364 ; and (b) CP12 Preliminary Market Engagement Questionnaire v1 6514364. All completed responses must be submitted via the secure eTendersNI messaging area of the CfT on eTendersNI no later than 15:00, Friday 22nd May 2026. Please note that with reference to the information containing estimated date of publication of contract notice - this is only an anticipated date and subject to change.",
                "dueDate": "2026-05-22T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "040423-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040423-2026",
                "datePublished": "2026-05-01T11:50:24+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "6514364",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Preliminary Market Engagement for Fresh Traybakes, Cakes and Fresh Cooked Sweet Pastry Squares",
        "description": "Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) on behalf of Health and Social Care NI (HSCNI) wish to seek engagement with the marketplace to ascertain the market's capabilities in respect of the supply and delivery of Fresh Traybakes, Cakes and Fresh Cooked Sweet Pastry Squares.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15000000",
                        "description": "Food, beverages, tobacco and related products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15810000",
                        "description": "Bread products, fresh pastry goods and cakes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15812200",
                        "description": "Cakes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15820000",
                        "description": "Rusks and biscuits; preserved pastry goods and cakes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15812000",
                        "description": "Pastry goods and cakes"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-03-01T00:00:00+00:00",
                    "endDate": "2030-02-28T23:59:59+00:00",
                    "maxExtentDate": "2032-02-29T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-10-09T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}