Planning

Pre-market Engagement for Finance System

DERBY COLLEGE GROUP

This public procurement record has 1 release in its history.

Planning

01 May 2026 at 14:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Derby College Group (DCG) is initiating a procurement process for a new Financial Management System, currently at the planning stage. The project, titled "Pre-market Engagement for Finance System," is designed to assess the marketplace and explore available options for enhancing their financial operations. The process is not yet at the tender stage; it focuses on preliminary market engagement to gather insights before forming a procurement strategy. Located in Derby, UK, with the involvement of AGM Procurement as the procuring entity, the market engagement deadline is set for 1st June 2026. The anticipated tender procedure aims for strategy development and system mobilisation to commence by 1st August 2027. This project falls under the 'goods' category, focusing on financial and accounting software packages, with a projected gross value of £350,000.

This engagement is a strategic opportunity for businesses specialising in financial systems and accounting software development to influence DCG's procurement strategy. Companies equipped with innovative solutions in business transaction, financial analysis, and information systems would find this an excellent platform for growth. Participation in this pre-market engagement is non-mandatory for future tenders, yet it is an advantageous opening to build relationships and showcase capabilities to a significant educational institution. Both small and medium-sized enterprises (SMEs) with offerings in financial and accounting software packages or development services are well-suited for engagement, potentially leading to large-scale deployment commencing in 2027.

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Notice Information

Notice Title

Pre-market Engagement for Finance System

Notice Description

Derby College Group (herein referred to as ("DCG") wishes to assess the market and review available options for a new Financial Management System. The purpose of this pre-market engagement is to identify interested organisations with whom DCG can engage in discussion with to understand the current marketplace in terms of available systems and functionality. This understanding will be used to determine a longer-term Finance System procurement strategy and ensure the robustness of specified requirement. Subject to PME findings a compliant tender is anticipated later in 2026 for mobilisation to commence ASAP with a delivery start date of 01 August 2027. This is not a competitive procurement, there will be no selection criteria applied nor is engagement in PME a prerequisite for tender. This process is designed to provide an opportunity for DCG to identify and engage with providers in advance of tender to refine requirements to ensure the procurement principles of fairness and transparency are met, and most importantly best outcomes for learners are delivered. Where responses to PME require further discussion DCG will engage with those providers individually and as required. All information provided at PME is indicative only. Please see the PME guidance available for free download from the college's appointed E-Tendering system https://www.in-tendhost.co.uk/educationportal/aspx/Home

Planning Information

Please respond to the Guidance requirements via the Intend portal for consultation. All documents are available for free of charge download from the College's appointed e-tendering system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home. Note it is not mandatory to participate in this PME. The PME will be used to better understand and refine requirements before a procurement strategy can be developed. Note DCG reserve the right where best value can be achieved to use a compliant framework for later procurement. This is NOT a tender at this stage. This notice is for engagement only in line with Regulation 17 of the Procurement Act to better understand market developments and how best to design a tender moving forwards to ensure best value for money (including use of frameworks).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06908f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040647-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48400000 - Business transaction and personal business software package

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

48442000 - Financial systems software package

48443000 - Accounting software package

48812000 - Financial information systems

72212440 - Financial analysis and accounting software development services

72212441 - Financial analysis software development services

72212442 - Financial systems software development services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
30 Jun 20262 months to go
Award Date
Not specified
Contract Period
31 Jul 2027 - 31 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY COLLEGE GROUP
Additional Buyers

AGM PROCUREMENT

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE24 8UG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLF11 Derby
Local Authority
Lichfield
Electoral Ward
Little Aston & Stonnall
Westminster Constituency
Tamworth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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