TSAT - Provision of Grounds Maintenance Services

{
    "tag": [
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    "id": "ocds-h6vhtk-0691e7-2026-05-05T22:26:16+01:00",
    "date": "2026-05-05T22:26:16+01:00",
    "ocid": "ocds-h6vhtk-0691e7",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07359755",
            "name": "THE THINKING SCHOOLS ACADEMY TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07359755"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQWG-7594-ZNTD"
                }
            ],
            "address": {
                "streetAddress": "The Thinking Schools Academy Trust",
                "locality": "Chatham",
                "postalCode": "ME4 6NR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ41"
            },
            "contactPoint": {
                "email": "its-procurement@tsatrust.org.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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        },
        {
            "id": "GB-COH-OC429243",
            "name": "PHP LAW LLP",
            "identifier": {
                "scheme": "GB-COH",
                "id": "OC429243"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPRM-9434-VNYQ"
                }
            ],
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "email": "josie.medforth@phplaw.co.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement Consultant",
            "details": {
                "url": "http://www.phplaw.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07359755",
        "name": "THE THINKING SCHOOLS ACADEMY TRUST"
    },
    "tender": {
        "id": "TSAT01.02",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "TSAT - Provision of Grounds Maintenance Services",
        "description": "This tender opportunity has been issued by Thinking Schools Academy Trust (the Trust) and Tenderers are invited to tender for the provision of grounds maintenance services (the Service). The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice and ensure that service delivery is consistent across all sites. Schools will join the contract once their current contracts end.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK41",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK42",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 360000,
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "EU Supply Tendering Portal - https://uk.eu-supply.com/login.asp?B=PHPLAWLLP",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-12T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-03T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-11T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 360000,
                    "amount": 300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Assessment",
                            "description": "Proposed Solution & Staff Delivery Team 10.0% Contract Management 10.0% Service Quality Monitoring 10.0%",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price Assessment",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Provide details on annual turnover, recent financial statements, and tax compliance. Submit audited accounts for the last two years or a letter of solvency if you are a new business Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, then the Tenderer may be rejected."
                        },
                        {
                            "type": "technical",
                            "description": "Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, from the educational sector. The contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid in relation to grounds maintenance services To enable further schools to be added to the contract as they join the Trust."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "041265-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041265-2026",
                "datePublished": "2026-05-05T22:26:16+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "The Contractor shall submit invoices and associated documentation by email to the Trust. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month."
        },
        "riskDetails": "The Contractor shall plan for the mobilisation and implementation of this Contract to provide a smooth transition and delivery to meet the contract start date. The Contractor shall identify risks to the service delivery and provide appropriate planning and risk mitigation to ensure robust delivery of the Service."
    },
    "language": "en"
}