Planning

Market Engagement for Provision of the Doncaster, Rotherham & Sheffield Integrated Community Equipment Loan Service

SHEFFIELD CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

06 May 2026 at 12:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield City Council is initiating a procurement process for the provision of the Doncaster, Rotherham & Sheffield Integrated Community Equipment Loan Service. The procurement is currently in the planning stage and is intended to support adults and children with assessed needs across Doncaster, Rotherham, and Sheffield, with an anticipated start date of April 2027. Interest from vendors is being sought through a market engagement scheduled to conclude on 26th May 2026. The procurement focuses on health and social work services within the medical equipment sector, and it anticipates a demand increase due to healthcare service shifts into community settings. The procurement method is a 'light touch' procedure with special emphasis on sustainability through a reuse model for equipment.

This tender presents significant opportunities for businesses in the health and social care sector, particularly those supplying medical equipment and services. Firms experienced in providing comprehensive equipment management solutions, encompassing procurement, storage, maintenance, and recycling, are well-suited to compete. The specified service model, reliant on a credit-based dismantling and reuse ethos, offers contract durability and emphasises environmental sustainability, aligning with modern procurement values. Businesses able to deliver a responsive and adaptive service model that complements existing NHS and local authority frameworks will find a favourable environment for growth through this initiative.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Market Engagement for Provision of the Doncaster, Rotherham & Sheffield Integrated Community Equipment Loan Service

Notice Description

* Commissioners are looking to procure an Integrated Community Equipment Loan Service across Doncaster, Rotherham and Sheffield from April 2027. * The service will be jointly commissioned by NHS South Yorkshire ICB and the three Local Authorities, supporting adults and children with assessed needs to live as independently and safely as possible in their own homes. * The service plays a critical role in supporting hospital discharge and the Home First priorities, preventing avoidable admissions, reducing falls, supporting independence, and delaying or avoiding the need for residential or nursing care. * Demand is expected to increase as care continues to shift from acute settings into the community, requiring a responsive, seven-day service model. * The successful provider will be responsible for the end-to-end management of community equipment, including procurement, storage, delivery, installation, maintenance, repair, recall, collection, decontamination, recycling and disposal. Both standard catalogue equipment and specialist equipment (including paediatric and bespoke items) must be managed in line with clinical safety standards, manufacturer guidance and statutory requirements. * A core principle of the service is value for money through a credit-based reuse model. Equipment is actively recalled when no longer required, refurbished where appropriate, and returned to stock to minimise new purchases, reduce waste and maximise environmental sustainability. The new service model will have a greater emphasis on more active recall of items. If you believe that your organisation can deliver the service described in section 4 and you want to participate in the Market Engagement session please contact adam.elwis@sheffield.gov.uk by 12pm on Friday 15th May 2026.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105230&TID=100110369&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069261
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041502-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

85 - Health and social work services

CPV Codes

33000000 - Medical equipments, pharmaceuticals and personal care products

33100000 - Medical equipments

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
6 Jul 20262 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069261-2026-05-06T13:07:05+01:00",
    "date": "2026-05-06T13:07:05+01:00",
    "ocid": "ocds-h6vhtk-069261",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPQT-9425-JWVM",
            "name": "Sheffield City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPQT-9425-JWVM"
            },
            "address": {
                "streetAddress": "Town Hall, Pinstone Street,",
                "locality": "Sheffield",
                "postalCode": "S1 2HH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE32"
            },
            "contactPoint": {
                "name": "Adam Elwis",
                "email": "adam.elwis@sheffield.gov.uk",
                "telephone": "+44 01142053372"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://sheffield.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPQT-9425-JWVM",
        "name": "Sheffield City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105230&TID=100110369&B=",
                "dueDate": "2026-05-26T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "041502-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041502-2026",
                "datePublished": "2026-05-06T13:07:05+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "0",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Market Engagement for Provision of the Doncaster, Rotherham & Sheffield Integrated Community Equipment Loan Service",
        "description": "* Commissioners are looking to procure an Integrated Community Equipment Loan Service across Doncaster, Rotherham and Sheffield from April 2027. * The service will be jointly commissioned by NHS South Yorkshire ICB and the three Local Authorities, supporting adults and children with assessed needs to live as independently and safely as possible in their own homes. * The service plays a critical role in supporting hospital discharge and the Home First priorities, preventing avoidable admissions, reducing falls, supporting independence, and delaying or avoiding the need for residential or nursing care. * Demand is expected to increase as care continues to shift from acute settings into the community, requiring a responsive, seven-day service model. * The successful provider will be responsible for the end-to-end management of community equipment, including procurement, storage, delivery, installation, maintenance, repair, recall, collection, decontamination, recycling and disposal. Both standard catalogue equipment and specialist equipment (including paediatric and bespoke items) must be managed in line with clinical safety standards, manufacturer guidance and statutory requirements. * A core principle of the service is value for money through a credit-based reuse model. Equipment is actively recalled when no longer required, refurbished where appropriate, and returned to stock to minimise new purchases, reduce waste and maximise environmental sustainability. The new service model will have a greater emphasis on more active recall of items. If you believe that your organisation can deliver the service described in section 4 and you want to participate in the Market Engagement session please contact adam.elwis@sheffield.gov.uk by 12pm on Friday 15th May 2026.",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33000000",
                        "description": "Medical equipments, pharmaceuticals and personal care products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33100000",
                        "description": "Medical equipments"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 0,
            "amount": 0,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "additionalProcurementCategories": [
            "goods"
        ],
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "LOT-0000",
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00Z",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-07-06T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}