Cadw Retail Food & Drink - C270/2025/2026

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06929c-2026-05-06T16:29:18+01:00",
    "date": "2026-05-06T16:29:18+01:00",
    "ocid": "ocds-h6vhtk-06929c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQYQ-3841-BHTP",
            "name": "Llywodraeth Cymru / Welsh Government",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQYQ-3841-BHTP"
            },
            "address": {
                "streetAddress": "Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services",
                "locality": "Cardiff",
                "postalCode": "CF10 3NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alwyn Jones",
                "email": "CPSProcurementAdvice@gov.wales"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://gov.wales",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQYQ-3841-BHTP",
        "name": "Llywodraeth Cymru / Welsh Government"
    },
    "planning": {
        "noEngagementNoticeRationale": "Procurement strategy didn't require market engagement."
    },
    "tender": {
        "id": "C270/2025/2026",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cadw Retail Food & Drink - C270/2025/2026",
        "description": "Cadw is the Welsh Government's historic environment service working for an accessible and well protected historic environment for Wales. Bidders are invited to submit Bids to be awarded the Contract for Cadw Retail Food & Drink. The tender is for the supply of perishable products to be sold in gift shops and visitor centres across Cadw monuments. The Contract is for the delivery of the Goods as described in the Specification. For information purposes the potential value of the Contract is estimated to be PS330,000 to PS390,000 for the full duration including any extensions. This estimation is based on historical spend data and therefore may increase or decrease during the contract duration. The Contract will be for a 3-year term with a possible extension of up to 3 years the possibility of the extension period (optional 1 plus optional 1 plus optional 1 years) will be based on a decision made by the client, in line with the Contract terms and conditions, based on policy requirements and budget availability. Subject always to the procurement exercise progressing in accordance with the Client's indicative timetable it is anticipated that the Contract will commence circa Monday 10 August 2026.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15000000",
                        "description": "Food, beverages, tobacco and related products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 468000,
            "amount": 390000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "Cadw intends to conduct this procurement using the BravoSolution etenderwales portal:- https://etenderwales.bravosolution.co.uk/web/login.shtml, bid responses must be submitted via this portal. BravoSolution has overall responsibility for any technical queries including: * access to the BravoSolution e-tenderwales portal, * access to the online version of this ITT and technical parameter documents via the Portal; and * system advice and guidance. * BravoSolution can be contacted on 0800 069 8634 or by email to help@bravosolution.co.uk Reference: ITT = 124503 Project = 62957",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-18T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-11T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-28T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 468000,
                    "amount": 390000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Core Items (Basket of Goods) = 48% Non Core % Discount = 12%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical Questions",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-03T00:00:00+01:00",
                    "endDate": "2029-08-02T23:59:59+01:00",
                    "maxExtentDate": "2032-08-02T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "An initial 3 year contract with optional 1 + 1 + 1 years = 6 years in total"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract has identified a core list of food & drink goods but also requires a % discount on all non core list of food & drink goods during the life of the contract."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "041611-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041611-2026",
                "datePublished": "2026-05-06T16:29:18+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Ordering: * An agreed product list will be prepared for distribution to Cadw gift shops. Cadw Retail Team may add or remove lines from this list at any time during the life of the contract. * The Cadw Retail Team are the only authorised personnel to order any additional products. A list of personnel with this authorisation will be provided to the successful Bidder and updated where appropriate throughout the life of the contract. * The successful Bidder must ensure the agreed list(s) are kept up to date and should send any amendments to the Retail Team to issue to sites e.g. discontinued lines, suggested replacements etc. * Purchase Orders (POs) will be generated by Cadw monuments and sent to the Retail Team to approve. The PO will then be sent to the successful Bidder and include all required information including delivery address, invoice address, product description, supplier product code, net price, order quantity and order total and any comments from the monument will display in the comments box on the PO. * If any information on the PO is incorrect this must be communicated to Cadw Retail Team prior to order dispatch. * Back-orders will be accepted but must be delivered within one week of the original delivery date, all back orders must be communicated by emailing the email address stated on the PO, the monument's own email address (a copy of monument email addresses will be provided to the successful Bidder) and copy in the invoicing email address. Delivery: * A delivery note must be included with all deliveries, and the delivery note should include the delivery address, PO number, product description, supplier product code and quantity delivered as a minimum. * Minimum of weekly deliveries throughout high season to all locations, and ad-hoc deliveries where required. There may be a requirement for short notice deliveries. * Relevant deliveries throughout low season. * All orders to be delivered within one week of receipt of purchase order. * Carriage paid. * No minimum order or charge for minimum order. * Goods damaged on delivery to be credited. * Back-orders will be accepted but must be delivered within one week of the original delivery date, all back orders must be communicated by emailing the email address stated on the PO, the monument email and copy in the invoicing email address. * Goods delivered to monuments must be delivered directly into the gift shop to a member of the monument team. * Opening hours vary due to the season, list of opening hours included in Annex C, deliveries must not be delivered outside of these opening hours. Invoicing: Invoices should be emailed directly to Cadw's Retail Team as soon as the order is dispatched. Each invoice is required to itemise each delivery, including at least the following: * Delivery and invoice address (monument/gift shop name) as per the PO * Delivery date(s) * Delivery note number(s) * Purchase order number(s) * Product(s) name, Cadw stock code(s), supplier stock code * Quantity of each product * Individual cost price per product (including any discounts) * Total net, VAT and gross costs detailed separately, per delivery * Any other costs (must be specified and agreed before the order is dispatched) * Supplier address, bank details and VAT number Payment terms are within 30 days of delivery via BACS from Welsh Government. The Welsh Government Terms & Conditions for the Provision of Goods - Version 1.3 April 2025 shall apply to the Contract. The Bidder must agree to these as part of its tender response."
        }
    },
    "language": "en"
}