Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Cadw Retail Food & Drink - C270/2025/2026

Llywodraeth Cymru / Welsh Government

This public procurement record has 2 releases in its history.

Award

07 Sep 2026 at 18:30

UK6 - Contract Award Notice
Tender

06 May 2026 at 16:31

UK4 - Tender Notice
Summary of the contracting process

The Welsh Government, through Cadw, procured a supply of perishable food and drink products for sale in gift shops and visitor centres at Cadw monuments. The requirement covers core food and drink lines, together with additional non-core products offered at a percentage discount during the contract. The goods are to be delivered across Cadw’s monument estate in the United Kingdom. The buyer is Welsh Government and the service user is Cadw, its historic environment service. This is a goods requirement for suppliers able to provide a broad range of retail food and drink products and support deliveries to multiple visitor-facing sites. The arrangement includes maintaining an agreed product list and handling replacements, discontinued lines and additional product requirements during the contract.

The procurement has been awarded following an open procedure. Two bids were received and evaluated on price (60%) and technical quality (40%); the price assessment covered a core-goods basket (48%) and a discount on non-core goods (12%). Castell Howell Foods Ltd was selected on 7 September 2026 for £390,000 excluding VAT, or £468,000 including VAT. The awarded contract is scheduled to run from 1 October 2026 to 30 September 2029, with three optional one-year extensions allowing a maximum period to 30 September 2032. The tender deadline was 18 June 2026 at 5pm, enquiries closed on 11 June 2026 at 5pm, and the award period ended on 28 July 2026. The award standstill ends on 16 September 2026, with signature scheduled for 18 September 2026.

This outcome demonstrates demand for a food and drink wholesaler able to supply varied retail products to visitor attractions rather than a single premises. A credible competitor would need dependable sourcing of perishable goods, a managed core product catalogue, pricing and discount control, and the capacity to suggest suitable replacements when lines change. Operationally, the requirement calls for weekly deliveries during the high season, relevant low-season deliveries, ad-hoc and potentially short-notice deliveries, and fulfilment of purchase orders within one week. Suppliers would need to deliver directly into gift shops during each monument’s opening hours, manage back-orders and damaged goods, and provide accurate delivery notes and itemised invoices. The two final-stage bids, both from SMEs, indicate that smaller businesses with strong distribution and account-management capability can compete.

How relevant is this notice?

Notice Information

Notice Title

Cadw Retail Food & Drink - C270/2025/2026

Notice Description

Cadw is the Welsh Government's historic environment service, is seeking to award a contract for Cadw Retail Food & Drink. The tender is for the supply of perishable products to be sold in gift shops and visitor centres across Cadw monuments. The potential value of the Contract is estimated to be PS330,000 to PS390,000 for the full duration including any extensions. This estimation is based on historical spend data and therefore may increase or decrease during the contract duration. The Contract will be for a 3-year term with a possible extension of up to 3 years the possibility of the extension period (optional 1 plus optional 1 plus optional 1 years) will be based on a decision made by the client, in line with the Contract terms and conditions, based on policy requirements and budget availability. Subject always to the procurement exercise progressing in accordance with the Client's indicative timetable it is anticipated that the Contract will commence circa Monday 10 August 2026.

Lot Information

Lot 1

Options: The contract has identified a core list of food & drink goods but also requires a % discount on all non core list of food & drink goods during the life of the contract.

Renewal: An initial 3 year contract with optional 1 + 1 + 1 years = 6 years in total

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06929d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084643-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

Notice Value(s)

Tender Value
£390,000 £100K-£500K
Lots Value
£390,000 £100K-£500K
Awards Value
£390,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
18 Jun 2026Expired
Future Notice Date
Not specified
Award Date
7 Sep 20261 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Llywodraeth Cymru / Welsh Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

CASTELL HOWELL FOODS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...