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Hi-visibility workwear & Laundry Services

TRANSPORT UK EAST MIDLANDS LIMITED

This public procurement record has 3 releases in its history.

Tender

15 Jul 2026 at 13:20

UK4 - Tender Notice
PlanningUpdate

08 May 2026 at 10:36

UK2 - Preliminary Market Engagement Notice
Planning

08 May 2026 at 10:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The current tender process involves Transport UK East Midlands Limited as the buying organisation, under the title "Hi-visibility workwear & Laundry Services". This procurement, led by Nicole Kavanagh, operates under the industry category of occupational clothing and related services. The tender is in the active stage, with proposals requested to provide and launder high-visibility workwear across several regions in the United Kingdom, including UKC, UKD, UKE, and others. The procurement process follows a Competitive Flexible Procedure, with submissions due by 10th August 2026. The contract is projected to start on 11th January 2027 and will run until 10th January 2030, with an option to extend for an additional 12 months. The estimated contract value is £680,000, covering Lot 1 and Lot 3 or alternatively Lot 2 alone, with proposals evaluated on both price and quality criteria.

This tender presents an attractive opportunity for businesses specialising in occupational clothing and related services, especially those capable of delivering comprehensive managed service solutions. It is particularly suitable for SMEs proficient in providing end-to-end management of workwear services, including the provision, leasing, laundering, and maintenance of garments. With a focus on sustainability and operational efficiency, businesses that can support Transport UK East Midlands Limited's objectives of service consistency and quality assurance across dispersed locations will find this an opportunity to strengthen their market position. The requirement for compliance with safety and environmental standards adds further dimension for innovators within the industry to showcase their capabilities in durable, cost-effective, and eco-friendly workwear solutions.

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Notice Information

Notice Title

Hi-visibility workwear & Laundry Services

Notice Description

Suppliers are requested to submit proposals to the EMR for the provision and laundering of high-visibility workwear for the EMR Fleet Department. This tender is split into lots to enable EMR to pursue the most advantageous tender. EMR reserves the right to award either Lots 1 & 3 or 2 (on its own) and is not committed to awarding any or all Lots. All Lots are listed as per the below * Lot 1 - Purchase of Work Wears, Appendix C * Lot 2 - Lease and laundering of Work Wears, Appendix D * Lot 3 - Laundering of Work Wears, Appendix E Aims In delivering the contract, EMR requires the Supplier to undertake the following: * Deliver a compliant procurement process in line with the Procurement Act 2023 using a Competitive Flexible Procedure * Ensure continuity and flexibility to allow transfer of the procurement and/or contract to a future successor operator * Provide a high-quality, fully managed high-visibility workwear solution. * Provide a consistent service across all EMR locations, supporting a geographically dispersed workforce * Ensure all workwear meets required safety and compliance standards (e.g., Network Rail RIS-3279-TOM) * Deliver an end-to-end managed service, including supply, sizing, branding, tracking, repairs, and replacements (purchase and or lease), * Deliver an end-to-end managed service, tracking, repairs, and replacements (Laundry) * Implement an efficient coordination model, including reliable delivery, collection, and regular laundering services. * Enable user-focused services, such as individual allocation, ordering, returns, and locker-based or similar distribution. (Currently, EMR has Locker facilities provided by the present incumbent and would look to have the same facilities offered from perspective supplier(s) * Maintain high-quality assurance standards, supported by robust control systems and performance monitoring. * Promote operational efficiency and responsiveness, including quick resolution of defects, errors, or service issues, and reduce lost and damaged items * Support sustainability objectives, including reduced and recyclable packaging, * Ensure clear ordering, tracking, and reporting processes, aligned with EMR requirements.

Lot Information

Purchase of workwear

Lot 1 comprises the provision and supply of all workwear garments and associated items required by EMR in accordance with the requirements set out in this tender

Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently

Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.

Lease and launder of workwear

Lot 2 ESTIMATED TOTAL CONTRACT VALUE, if awarded, is PS680,000. Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently. Lot 2 consists of the provision of a fully managed workwear service, including the leasing of workwear garments and the provision of laundry services for the duration of the agreement.

Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently

Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.

Laundry services

Lot 3 relates to the provision of laundry, repair, and garment maintenance services for Fleet Department workwear

Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently

Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.

Planning Information

Interested parties are requested to complete the questionnaire available on the portal https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2276&Culture=en-GB

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069447
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066767-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

98 - Other community, social and personal services

CPV Codes

18110000 - Occupational clothing

18210000 - Coats

18221000 - Waterproof clothing

18223200 - Jackets

18234000 - Trousers

18331000 - T-shirts

18333000 - Polo shirts

98311000 - Laundry-collection services

Notice Value(s)

Tender Value
£680,000 £500K-£1M
Lots Value
£680,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
27 Jul 2026Expired
Award Date
Not specified
Contract Period
11 Jan 2027 - 10 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT UK EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 3AG
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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