Notice Information
Notice Title
Hi-visibility workwear & Laundry Services
Notice Description
Suppliers are requested to submit proposals to the EMR for the provision and laundering of high-visibility workwear for the EMR Fleet Department. This tender is split into lots to enable EMR to pursue the most advantageous tender. EMR reserves the right to award either Lots 1 & 3 or 2 (on its own) and is not committed to awarding any or all Lots. All Lots are listed as per the below * Lot 1 - Purchase of Work Wears, Appendix C * Lot 2 - Lease and laundering of Work Wears, Appendix D * Lot 3 - Laundering of Work Wears, Appendix E Aims In delivering the contract, EMR requires the Supplier to undertake the following: * Deliver a compliant procurement process in line with the Procurement Act 2023 using a Competitive Flexible Procedure * Ensure continuity and flexibility to allow transfer of the procurement and/or contract to a future successor operator * Provide a high-quality, fully managed high-visibility workwear solution. * Provide a consistent service across all EMR locations, supporting a geographically dispersed workforce * Ensure all workwear meets required safety and compliance standards (e.g., Network Rail RIS-3279-TOM) * Deliver an end-to-end managed service, including supply, sizing, branding, tracking, repairs, and replacements (purchase and or lease), * Deliver an end-to-end managed service, tracking, repairs, and replacements (Laundry) * Implement an efficient coordination model, including reliable delivery, collection, and regular laundering services. * Enable user-focused services, such as individual allocation, ordering, returns, and locker-based or similar distribution. (Currently, EMR has Locker facilities provided by the present incumbent and would look to have the same facilities offered from perspective supplier(s) * Maintain high-quality assurance standards, supported by robust control systems and performance monitoring. * Promote operational efficiency and responsiveness, including quick resolution of defects, errors, or service issues, and reduce lost and damaged items * Support sustainability objectives, including reduced and recyclable packaging, * Ensure clear ordering, tracking, and reporting processes, aligned with EMR requirements.
Lot Information
Purchase of workwear
Lot 1 comprises the provision and supply of all workwear garments and associated items required by EMR in accordance with the requirements set out in this tender
Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently
Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.
Lease and launder of workwearLot 2 ESTIMATED TOTAL CONTRACT VALUE, if awarded, is PS680,000. Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently. Lot 2 consists of the provision of a fully managed workwear service, including the leasing of workwear garments and the provision of laundry services for the duration of the agreement.
Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently
Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.
Laundry servicesLot 3 relates to the provision of laundry, repair, and garment maintenance services for Fleet Department workwear
Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently
Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.
Planning Information
Interested parties are requested to complete the questionnaire available on the portal https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2276&Culture=en-GB
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-069447
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/066767-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
18110000 - Occupational clothing
18210000 - Coats
18221000 - Waterproof clothing
18223200 - Jackets
18234000 - Trousers
18331000 - T-shirts
18333000 - Polo shirts
98311000 - Laundry-collection services
Notice Value(s)
- Tender Value
- £680,000 £500K-£1M
- Lots Value
- £680,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Jul 2026Today
- Submission Deadline
- Not specified
- Future Notice Date
- 27 Jul 20262 weeks to go
- Award Date
- Not specified
- Contract Period
- 11 Jan 2027 - 10 Jan 2030 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TRANSPORT UK EAST MIDLANDS LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- EC4A 3AG
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- City of London
- Electoral Ward
- Castle Baynard
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/066767-2026
15th July 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/042339-2026
8th May 2026 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/042328-2026
8th May 2026 - Preliminary market engagement notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"hasOptions": true,
"options": {
"description": "The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently"
}
}
],
"communication": {
"futureNoticeDate": "2026-07-27T23:59:59+01:00"
},
"status": "active",
"amendments": [
{
"id": "042339-2026",
"description": "East Midlands Railway - Hi-visibility Work wear"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "Stage 1: Procurement Specific Questionnaire (PSQ) Any Tenderer receiving a \"Fail\" on a Condition of Participation, or achieving a score of below 3 on any scored capability question, will fail the Pre-Qualification Quality Threshold and will not be shortlisted for the Invitation to Tender (ITT) Stage 1. Stage 2: Initial Tender (ITT Stage 1) This stage will be scored against an available weighting of 85% of the total evaluation marks. These initial Tenders will form the baseline for subsequent stages. Upon completion of the consensus evaluation, the top 5 highest-scoring Tenderers who have met the minimum quality threshold will be shortlisted and invited to participate in ITT Stage 2. Stage 3: Interactive Presentation & Negotiation (ITT Stage 2) The 5 highest scoring, shortlisted Tenderers from Stage 2 (ITT Stage 1) will be invited to participate in an interactive Stage 3 (ITT Stage 2) Stage 4: Final Revised Tender (BAFO Submission Stage) The 2 highest-scoring Tenderers following the conclusion of ITT Stage 2 will be formally invited to submit a Final Revised Tender via a formal Best and Final Offer (BAFO) submission stage Stage 5: Post-Tender Clarification Gate Following the submission of the Final Revised Tender (BAFO), EMR reserves the right to conduct a final interview or clarification stage. This will be strictly utilised to clarify ambiguities or verify submitted data in accordance with PA23 transparency principles Important information in regard to the lots Lots 1 and 3 form an alternative delivery model to Lot 2. The contracting authority intends to award either Lots 1 and 3, or Lot 2, The total estimated value stated in this notice represents the total contract value for the lots that can be won. For transparency purposes Lot 1 purchase of workwear estimated total contract value PS430,000 Lot 2 Launder of workwear estimated total contract value PS250,000 = PS680,000 Lot 2 lease and launder of workwear estimated total contract value = PS680,000"
},
"submissionMethodDetails": "https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2316&Culture=en-GB The link above will register you're expression of interest. Once registered, an additional link will be provided which will take you the the Procurement Specific Questionnaire (PSQ)",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"expressionOfInterestDeadline": "2026-08-10T23:59:59+01:00",
"awardPeriod": {
"endDate": "2026-12-17T23:59:59Z"
},
"lotDetails": {
"awardCriteriaDetails": "This tender is split into Lots to enable EMR to pursue the most advantageous tender. EMR reserves the right to award either Lot 1 & 3 or Lot 2 (on its own) and is not committed to awarding any or all lots."
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "066767-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/066767-2026",
"datePublished": "2026-07-15T13:20:41+01:00",
"format": "text/html"
}
]
},
"language": "en"
}