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Exercise Books and Paper Products Partnership

YPO

This public procurement record has 2 releases in its history.

Tender

02 Oct 2026 at 09:36

UK4 - Tender Notice
Planning

08 May 2026 at 10:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Yorkshire Purchasing Organisation (YPO) is seeking suppliers for exercise books, with scope to develop wider paper product categories for public-sector buyers through a long-term strategic partnership. The requirement is for goods, including exercise books (CPV 22830000), and covers items within the exercise-book and paper-products scope that a successful supplier can supply over the contract. Delivery is across the United Kingdom. The partnership is intended to support joint development of product categories as well as supply, so it will interest manufacturers, wholesalers and distributors able to serve public-sector demand and work collaboratively with YPO.

YPO invited offers through a two-stage competitive flexible procedure. Suppliers first submit an initial tender and participation responses; up to three are intended to progress to dialogue, followed by selection of a preferred tenderer. Questions were due by 2 November 2026 at 14:00 UTC and tenders by 16 November 2026 at 14:00 UTC. The contract is planned to run from 4 March 2027 to 3 March 2033, with up to two 24-month extensions, potentially taking it to 3 March 2037. Estimated value is £144 million excluding VAT (£180 million including VAT). Evaluation weights are pricing, commercial and service at 40%, quality at 40%, and social value at 20%; dialogue themes are weighted equally across partnership approach, innovation, market growth and procurement strategy.

The opportunity suits suppliers able to provide exercise books and develop or expand a broader paper-products offer for public-sector customers. YPO is looking for a strategic partner, so relevant strengths include a credible long-term partnership approach, relationship management, senior-level commitment and continuous improvement. Suppliers should be able to demonstrate product, manufacturing, social-value and digital innovation, alongside ambition and capability to grow the market, support sales and marketing, and expand categories. The procurement also places emphasis on resilient supply chains, sustainability, risk management and capacity planning. Bidders need to meet financial, technical and legal participation requirements and mandatory requirements; initial responses are subject to a quality threshold, and scoring zero on any scored criterion or sample may lead to disqualification. SMEs and voluntary, community and social enterprises are identified as suitable.

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Notice Information

Notice Title

Exercise Books and Paper Products Partnership

Notice Description

YPO's objective is to establish a long term strategic partnership that initially focuses on exercise books but creates opportunities to jointly develop wider paper product categories throughout the public sector.

Lot Information

Lot 1

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of exercise books and paper

Renewal: 1.12. Contract Term: The contract will commence on 4th March 2027 and conclude 3rd March 2033 YPO reserves the right to extend the contract by up to two additional 24-month periods. The extension decision will be made by November 2032, the decision to extend will be subject to satisfactory performance against all contractual obligations, prevailing market conditions, and YPO's internal contracting requirements. The maximum contract duration, including extensions, will be ten (10) years, ending no later than 3rd March 2037, and will be subject to annual review, including price re-establishment and performance against key performance indicators (KPIs). Extension options remain entirely at YPO's discretion and are linked to performance, market competitiveness, innovation and continued strategic fit.

Planning Information

If you are interested in this opportunity there is a PME questionnaire to complete. Please contact kieran.gotts@ypo.co.uk and cheryl.gahan@ypo.co.uk This will be sent via email to be completed and returned by the deadline above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069448
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093129-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22830000 - Exercise books

Notice Value(s)

Tender Value
£144,000,000 £100M-£1B
Lots Value
£144,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20261 weeks ago
Submission Deadline
16 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Mar 2027 - 3 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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