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Purchase of 50x laptops

City & County of Swansea

This public procurement record has 2 releases in its history.

TenderCancellation

26 Aug 2026 at 09:42

UK12 - Procurement Termination Notice
Tender

08 May 2026 at 13:59

UK4 - Tender Notice
Summary of the contracting process

The City & County of Swansea sought to buy 50 laptops for its requirements: 40 laptops with 14-inch screens and 10 with 16-inch screens, with specifications varying between units. This is a goods procurement for office and computing equipment, covered by CPV 30000000. The buying organisation is the City & County of Swansea, a Welsh public authority based at the Civic Centre in Swansea. Delivery was required within the United Kingdom. The requirement is for the supply of complete laptop units rather than software, furniture or a wider managed IT service. Suppliers able to provide different laptop configurations within one order would have been relevant, particularly businesses serving public-sector organisations in Wales or across the UK.

The process reached tender: the buyer invited offers through a below-threshold open competition. The enquiry deadline was 19 May 2026 at 12:00 and the tender submission deadline was 22 May 2026 at 12:00. The contract period was set from 1 June 2026 to 31 August 2026. Its estimated value was £50,000 excluding VAT, or £60,000 including VAT. There was one lot covering the full laptop purchase. Tenders were to be evaluated on price, weighted at 75%, and quality, weighted at 25%. Electronic submission was allowed. The procurement was subsequently cancelled, with the stated reason that quote prices changed during the lengthy evaluation and amended quotes could not be accepted.

This opportunity suited suppliers with the capability to source, configure and deliver business laptops in two screen sizes and with varying technical specifications. It was also identified as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises, so participation was not limited to large technology distributors. Businesses with experience of supplying equipment to public-sector buyers would have been well placed to understand specification compliance, pricing and quality evidence. The requirement favoured suppliers able to fulfil a mixed laptop order accurately, manage product availability across different configurations and provide dependable delivery within the United Kingdom. Laptop resellers, IT equipment distributors and technology suppliers with established hardware supply chains would have been relevant competitors.

How relevant is this notice?

Notice Information

Notice Title

Purchase of 50x laptops

Notice Description

The purchase of 40x 14" laptops and 10x 16" laptops (varying specs).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0694c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081085-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20263 weeks ago
Submission Deadline
22 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 Aug 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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