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WAR - Digital Strategic Solutions Delivery Partner

Warwickshire County Council

This public procurement record has 2 releases in its history.

Award

28 Aug 2026 at 15:20

UK6 - Contract Award Notice
Tender

08 May 2026 at 14:22

UK4 - Tender Notice
Summary of the contracting process

Warwickshire County Council procured a digital strategic solutions delivery partner to implement council-wide artificial intelligence and automation services. The scope covers controlled access to tools through the Council’s intranet or another central hub, initially including speech transcription, automated document generation and report writing, language interpretation and translation, and AI-enabled digital assistants such as chatbots. This is an information technology services opportunity combining software systems, implementation, development, consultancy and support. Delivery is for the Council’s services across Warwickshire. The work must support responsible public-sector use of AI, including compliance with UK GDPR and relevant legislation, and alignment with the UK Government’s AI Playbook principles on transparency, accountability, fairness, safety and sustainability. The requirement is suitable for small and medium-sized enterprises.

The procurement is complete and was awarded to BEAM UP LTD on 27 August 2026. It used an open competitive flexible procedure under the Procurement Act 2023. Ten suppliers submitted initial bids and five reached the final stage, including four SMEs. One lot was awarded for £2,000,000 excluding VAT (£2,400,000 including VAT). The awarded contract period runs from 1 October 2026 to 30 September 2028, with a scheduled signature date of 15 September 2026. The evaluation allocated 30% to price and 70% to quality, covering the partnership offer, transcription, document generation and report writing, language interpretation and translation, digital assistants, value-add and innovation, and social value. The contract includes rights for additional purchases and scope changes, subject to the stated legal and contractual conditions.

This award indicates sustained demand from Warwickshire County Council for an integrated AI and automation partner rather than a single software product. A credible future supplier would need to combine implementation, software development, integration, consultancy and ongoing support across transcription, document generation, reporting, translation, interpretation and conversational assistants. Strong capability in secure public-sector delivery is central: bidders would need to demonstrate UK GDPR compliance, responsible AI governance, transparency, accountability, fairness, safety and sustainability. The staged competitive process also shows that the Council values clear written proposals, solution demonstrations, collaborative dialogue and practical optimisation before final tendering. Evidence of managing changing requirements, funding, legislation, service users and emerging technology would strengthen a competitor’s position, alongside measurable social value and innovation. The requirement is accessible to SMEs with sufficient breadth and delivery capacity.

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Notice Information

Notice Title

WAR - Digital Strategic Solutions Delivery Partner

Notice Description

Warwickshire County Council (the Council) is seeking to procure a delivery partner to implement a suite of core, council-wide artificial intelligence (AI) and automation solutions, in line with our "Digital Strategic Solutions" model. The partner will implement a mechanism by which WCC Clients can access specific tools via WCC's intranet site or other central repository/ hub providing controlled access to AI tools across our services, focusing initially on transcription, automated document generation and report writing, language interpretation and translation, and AI-enabled digital assistant solutions such as chatbots. We are seeking a 2-year contract. The engagement must comply with UK GDPR and all relevant laws and align with the UK Government's AI Playbook principles (e.g. transparency, accountability, fairness, safety, sustainability) for responsible AI use.

Lot Information

Lot 1

Options: The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded: The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. Increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered. Changes in legislation or national guidance. The identification of additional service recipients, not originally captured by the scope of the contract. Opportunities offered by emerging/new technologies. Materialisation of any of the identified risks may result in a permitted modification under Schedule 8 of the Procurement Act 2023. The contract value for this notice has been identified as PS2M. There is currently internal approval to spend up to PS1M initially, but additional spend (up to the PS2M notice value) may be subsequently approved and will form part of the scope of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0694cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082277-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
£2,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
3 Jun 2026Expired
Future Notice Date
Not specified
Award Date
27 Aug 20262 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Warwickshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG1 Herefordshire, Worcestershire and Warwickshire
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

Beam Up Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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