Tender

Fully Managed IT Support Services

EVOLUTION ACADEMY TRUST

This public procurement record has 1 release in its history.

Tender

11 May 2026 at 13:26

Summary of the contracting process

Evolution Academy Trust, a public authority under the sub-central government category in Norwich, United Kingdom, has announced an open tender for "Fully Managed IT Support Services." The initiative requires a comprehensive IT support solution covering 12 primary schools and a central Multi-Academy Trust team. The key focus is on enhancing cyber security, infrastructure, and digital workflows to align with the Department for Education's digital standards. This procurement, currently in the tender stage, has important dates such as the tender submission deadline on 10th June 2026 and a contract period starting from 1st September 2026 to 31st August 2031. The total projected contract value is £600,000 in gross amount.

This tender provides a significant opportunity for businesses specialising in IT services, particularly those with expertise in educational technologies and IT infrastructure management. Companies with capabilities in cloud solutions, cybersecurity, and digital process automation will be particularly well-suited to compete. The contract necessitates secure, scalable, and high-quality service delivery, fostering strategic growth and innovation. Additionally, there's potential for companies interested in contributing to projected future investments in artificial intelligence and digital workflows within the Trust. This procurement method allows for flexible competition, providing a dynamic environment for suppliers to engage in long-term strategic partnerships.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Fully Managed IT Support Services

Notice Description

The Trust operates 12 primary schools across 11 sites, together with a central Multi-Academy Trust team covering around 500 employees and 3,000 children. The Trust is seeking to appoint a single contractor to provide a fully managed IT support and services solution across all schools and central operations. The appointed provider shall deliver secure, resilient, scalable and high-quality IT services that support teaching and learning, safeguarding, operational effectiveness, business continuity and the continued development of the Trust's digital environment. Services must be delivered in a way that supports the Trust in working towards, maintaining and evidencing alignment with the Department for Education (DfE) digital and technology standards for schools and colleges. The Trust has made significant progress in recent years in relation to: * Migration to cloud-based systems * Hardware refresh and device modernisation * Cyber security strengthening * Infrastructure and connectivity investment * Greater consistency of IT processes and service delivery across the Trust Further investment is planned during the contract period. The Trust therefore requires a provider with the capacity, capability and strategic expertise to support both operational service delivery and longer-term digital development. The successful contractor shall support the Trust to use the DfE digital and technology standards as a recurring benchmark for service review, risk management, strategic planning and improvement activity. This includes the six DfE core standards for broadband internet, wireless network, network switching, digital leadership and governance, filtering and monitoring, and cyber security, together with the wider standards for cloud solutions, digital accessibility, IT support, devices, network cabling, and servers and storage. Over the next 36 months, the Trust's IT priorities include: * Building on the progress made to date, further improve infrastructure, end-user hardware and connectivity across all schools * Develop the safe and effective use of artificial intelligence, automation and digital workflows to reduce workload and improve efficiency * Produce and annually review an IT and Digitisation Strategy to maintain momentum and support continuous improvement across all aspects of IT * Use the DfE digital and technology standards as a reference point for Trust-wide IT planning, evidence gathering, improvement planning and termly/annual reporting

Lot Information

Lot 1

Options: Out of scope project management Out of scope consultancy Hardware purchases

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0695ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043046-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48200000 - Networking, Internet and intranet software package

48900000 - Miscellaneous software package and computer systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 May 20263 days ago
Submission Deadline
10 Jun 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence
2031-04-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
EVOLUTION ACADEMY TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR14 7XP
Post Town
Norwich
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
TLH East (England)

Local Authority
South Norfolk
Electoral Ward
Poringland, Framinghams & Trowse
Westminster Constituency
South Norfolk

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0695ce-2026-05-11T14:26:26+01:00",
    "date": "2026-05-11T14:26:26+01:00",
    "ocid": "ocds-h6vhtk-0695ce",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-08158619",
            "name": "EVOLUTION ACADEMY TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "08158619"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PLCC-7486-PQDM"
                }
            ],
            "address": {
                "streetAddress": "Suite Gf6, Roxburgh House, Rosebury Business Park Mentmore Way",
                "locality": "Norwich",
                "postalCode": "NR14 7XP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH17"
            },
            "contactPoint": {
                "email": "l.delderfield@evolutionacademytrust.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-08158619",
        "name": "EVOLUTION ACADEMY TRUST"
    },
    "tender": {
        "id": "ocds-h6vhtk-0695ce",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fully Managed IT Support Services",
        "description": "The Trust operates 12 primary schools across 11 sites, together with a central Multi-Academy Trust team covering around 500 employees and 3,000 children. The Trust is seeking to appoint a single contractor to provide a fully managed IT support and services solution across all schools and central operations. The appointed provider shall deliver secure, resilient, scalable and high-quality IT services that support teaching and learning, safeguarding, operational effectiveness, business continuity and the continued development of the Trust's digital environment. Services must be delivered in a way that supports the Trust in working towards, maintaining and evidencing alignment with the Department for Education (DfE) digital and technology standards for schools and colleges. The Trust has made significant progress in recent years in relation to: * Migration to cloud-based systems * Hardware refresh and device modernisation * Cyber security strengthening * Infrastructure and connectivity investment * Greater consistency of IT processes and service delivery across the Trust Further investment is planned during the contract period. The Trust therefore requires a provider with the capacity, capability and strategic expertise to support both operational service delivery and longer-term digital development. The successful contractor shall support the Trust to use the DfE digital and technology standards as a recurring benchmark for service review, risk management, strategic planning and improvement activity. This includes the six DfE core standards for broadband internet, wireless network, network switching, digital leadership and governance, filtering and monitoring, and cyber security, together with the wider standards for cloud solutions, digital accessibility, IT support, devices, network cabling, and servers and storage. Over the next 36 months, the Trust's IT priorities include: * Building on the progress made to date, further improve infrastructure, end-user hardware and connectivity across all schools * Develop the safe and effective use of artificial intelligence, automation and digital workflows to reduce workload and improve efficiency * Produce and annually review an IT and Digitisation Strategy to maintain momentum and support continuous improvement across all aspects of IT * Use the DfE digital and technology standards as a reference point for Trust-wide IT planning, evidence gathering, improvement planning and termly/annual reporting",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48200000",
                        "description": "Networking, Internet and intranet software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48900000",
                        "description": "Miscellaneous software package and computer systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Submit tender documents, 3 top scoring tenders invited to present, preferred tender invited to meet for final questions, standstill, award"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "emailed to L.Delderfield@evolutionacademytrust.org.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-10T23:59:59+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-29T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-26T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Relationship/Service delivery",
                            "numbers": [
                                {
                                    "number": 1,
                                    "weight": "order"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Contract cost",
                            "numbers": [
                                {
                                    "number": 2,
                                    "weight": "order"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Ability to deliver and Experience of the sector",
                            "numbers": [
                                {
                                    "number": 3,
                                    "weight": "order"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2031-08-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "Out of scope project management Out of scope consultancy Hardware purchases"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-15998",
                "documentType": "biddingDocuments",
                "description": "Invitation to tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15998",
                "format": "application/pdf"
            },
            {
                "id": "A-15999",
                "documentType": "biddingDocuments",
                "description": "Tender specification",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15999",
                "format": "application/pdf"
            },
            {
                "id": "A-16000",
                "documentType": "biddingDocuments",
                "description": "Tender submission response template",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16000",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-16001",
                "documentType": "biddingDocuments",
                "description": "Tender submission workbook template",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16001",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "043046-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/043046-2026",
                "datePublished": "2026-05-11T14:26:26+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-04-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}