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Totara Learning Management System

CAMBRIDGE UNIVERSITY HOSPITALS NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Award

18 May 2026 at 07:50

UK6 - Contract Award Notice
Award

11 May 2026 at 14:35

UK5 - Transparency Notice
Summary of the contracting process

Cambridge University Hospitals NHS Foundation Trust has awarded a contract for a Learning Management System (LMS) to Totara Learning (Europe) Ltd. This procurement process is categorised under training services and is located in Cambridge, United Kingdom. The procurement was finalised through a direct award method, indicating the selection of Totara due to its unique ability to fulfill all requirements. The contract, valued at £193,073, spans a period from 1 June 2026 to 31 May 2029. The key focus of this LMS is on tracking and managing competencies related to medical devices and clinical skills through a flexible and comprehensive system, equipped with several must-have features for effective training and compliance management.

This procurement presents significant opportunities for businesses involved in the provision of training services and software solutions. Companies providing innovative solutions in eLearning, competency management, and integration with existing systems can find potential growth prospects. The contract requires a sophisticated set of LMS features, such as audit trails, compliance dashboards, and mobile optimisation, making it suitable for businesses specialising in technology-driven educational services. Additionally, the focus on certification compliance forecasting and workflow customisation presents additional ventures for companies equipped to offer such advanced solutions.

How relevant is this notice?

Notice Information

Notice Title

Totara Learning Management System

Notice Description

The Authority intends to award a 3 year contract with Totara for a Learning Management ystem (LMS) with an integrated tool to track, manage and report on medical device and clinical skill competency that is flexible to apply in different learning pathways and provide audit ready and simple to use dashboards. Key must have features; 1. Capability and competency framework management - align training directly to regulated competencies. 2. Bulk data management - has to integrate to LMS for staff, management hierarchies and audiences. Bulk upload of capabilities and achievement pathways. 3. Flexible learning pathways - Support different routes to compliance, whether through classroom, eLearning or supervised practice. 4. Comprehensive sign-off workflows - Guarantee that compliance is validated by the right authority. Supervisor sign-off, peer review, or location manager approvals. 5. Audit trails and history tracking - Complete histories of status changes, sign-offs and activity logs. 6. Compliance dashboards and reports 7. Notifications & Escalations - Automated reminders and 8. Role-based filtering and views - Give the right people the right escalations view 9. Mobile-optimised experience - Train and verify anywhere. Can complete learning, record evidence and receive sign-offs on any device. 10. Managerial oversight and delegated authority - Distribute compliance accountability. Department heads and location managers have the tools to monitor and resolve compliance issues in their own teams. With regards to the LMS the following are re are also some must have features; 1. Ability to forecast certification compliance up to 12 months ahead using due dates and booked training and for it to be presented in a chart. 2. A workflow plugin to create custom workflows that can be fully customised and themed, such as appraisal, 1-1's, CPD funding requests, forms etc. 3. A notification plugin which can send a single summary email of certifications that are due to expire, never been certified and upcoming bookings, also for it to go to a line manager and send them a single email with all their staff that meet those criteria. 4. Full theme customisation options with ability to use custom CSS. 5. An objectives plugin which allows users, line manager and appraiser to write to a database an objective and for that objective to be linked in to workflows. 6. Current and past compliance blocks displayed in a drill down chart and ability to show custom audience groups of users and their compliance records. 7. Automated interface with NHS Electronic Staff Records (ESR) to have a bi-directional interface with staff competencies.

Procurement Information

Totara Learning (Europe) ltd are the only supplier who are able to provide all existing requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0695f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045201-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80500000 - Training services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£193,073 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 May 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 May 20262 months ago
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE UNIVERSITY HOSPITALS NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 0QQ
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Queen Edith's
Westminster Constituency
South Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

TOTARA LEARNING (EUROPE)LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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