Planning

Educational Data Management System

LONDON BOROUGH OF MERTON

This public procurement record has 1 release in its history.

Planning

12 May 2026 at 08:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Merton is conducting a Pre-Market Engagement (PME) exercise for the planned procurement of an Educational Data Management System to enhance the management of education data across its schools and services. The process is currently in the planning stage, with key deadlines including a clarification period ending on 22nd May 2026 and a questionnaire response due by 1st June 2026. The procurement is aimed at the educational software sector, specifically targeting technologies incorporating artificial intelligence. The main procurement category is services, and the estimated contract value is £700,000. Located in Morden, London, the Authority is a public authority within the sub-central government classification.

This tender represents a substantial opportunity for businesses specialising in IT services such as consulting, software development, internet, and support. It offers potential growth for companies capable of providing innovative educational software solutions, particularly those with expertise in artificial intelligence. Participating in this PME process could position businesses well for the forthcoming formal procurement exercise. Companies interested in tapping into the educational sector and expanding their presence in the UK should consider engaging in this process to better understand market needs and showcase their capability to contribute to the educational advancements in the London Borough of Merton.

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Notice Information

Notice Title

Educational Data Management System

Notice Description

The London Borough of Merton ("the Authority") is conducting a Pre-Market Engagement (PME) exercise to inform the planned procurement of Educational Software to support the management of education data across the borough's schools and education services. As the Authority continues to develop and improve services for residents and children in Merton, it is seeking to ensure it has the right underpinning technology in place, particularly given the rapidly evolving role of artificial intelligence within the technology landscape. This exercise is intended as an initial assessment of the market and current capabilities before entering a formal procurement process. Suppliers are invited to participate by completing the attached questionnaire. Participation in this exercise does not constitute any commitment by the Authority to proceed to procurement, nor does it guarantee any opportunity to tender.

Planning Information

The London Borough of Merton ("the Authority") is inviting responses to this Pre-Market Engagement (PME) exercise from suppliers active in the Educational Software market, specifically those offering solutions to support the management of education data across schools and education services. The engagement will be conducted in the following stages: Stage 1 – Clarification Period (Optional) Suppliers may submit clarification questions regarding this PME exercise via the London e-Tenders portal. The clarification window will close at 12 noon on Friday, 22nd May 2026. Responses to clarifications will be shared with all participating suppliers to ensure equal access to information. Stage 2 – Questionnaire Response Suppliers are invited to review and respond to the PME Questionnaire by 12 noon on Monday 1st June 2026. Responses should be submitted via London e-Tenders portal. The questionnaire is designed to help the Authority understand the current market landscape, available solutions, and the role of emerging technologies especially artificial intelligence in supporting education services. It can be accessed by following the link below: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=d1c6053a-6445-f111-813c-005056b64545 Stage 3 – Review and Analysis The Authority will review and analyse all responses received. This is an information-gathering exercise only. There will be no scoring or evaluation of suppliers at this stage. Stage 4 – Further Engagement Subject to the findings of this PME, the Authority intends to proceed to a formal procurement exercise, in due course.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069655
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043296-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 May 20262 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 20263 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2028 - 31 Dec 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF MERTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MORDEN
Postcode
SM4 5DX
Post Town
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Merton
Electoral Ward
Merton Park
Westminster Constituency
Wimbledon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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