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Sourcing of Additional Clerking Capacity for School Governors

Peterborough City Council

This public procurement record has 2 releases in its history.

Award

14 Sep 2026 at 09:27

UK7 - Contract Details Notice
Planning

12 May 2026 at 12:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Peterborough City Council procured additional clerking capacity for school governors through its Governor Services function. The service supports school governing bodies with agenda preparation, meeting attendance, minute taking, advice on governance procedures and follow-up actions. Its purpose is to help governing boards operate effectively, meet statutory and procedural requirements, and maintain timely governance administration during increased demand from schools. This is an administrative and educational support service delivered for schools in the United Kingdom, with the council as the buying organisation. The requirement relates specifically to clerking and governance support for governing body and committee meetings, rather than general school administration, teaching or wider education services. The procurement is classified as administrative educational services and was suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

The procurement is complete and was awarded directly, without competition, as a below-threshold light-touch service. The council carried out preliminary market engagement and received five responses before selecting REVIVE EDUCATION RECRUITMENT LIMITED. The contract was signed on 28 August 2026 and awarded on 1 September 2026 for £37,000 excluding VAT, or £43,475 including VAT. The contract period runs from 1 September 2026 to 31 August 2027. The wider requirement was described as covering the 2026/27 and 2027/28 academic years, with the related lot period running from 1 September 2026 to 31 August 2028. The selected supplier is an active SME. The procurement used a single lot and was evaluated through the council’s direct-award route rather than a competitive tender.

This award demonstrates a defined need for external capacity in school-governor clerking and governance administration within Peterborough City Council’s education support services. Suppliers well placed for similar work would be able to provide reliable clerks for governing body and committee meetings, prepare accurate agendas and minutes, advise on governance processes, track follow-up actions and support compliance with statutory and procedural requirements. Credible competitors would need sufficient staffing capacity to respond to increased school demand, maintain consistent service across multiple governing bodies and deliver timely administrative support. Experience of school governance, education administration or working with governing boards would be directly relevant. The award to an SME indicates that this requirement can be delivered by a specialist smaller provider, including an organisation with an education recruitment or education-support background.

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Notice Information

Notice Title

Sourcing of Additional Clerking Capacity for School Governors

Notice Description

Peterborough City Council's Governor Services provides clerking and governance support to school governing bodies. The service supports governing boards to operate effectively, meet statutory and procedural requirements, and maintain timely governance administration, including agenda preparation, attendance at meetings, minute taking, advice on governance process and follow-up actions. Demand for clerking support for the 2026/27 academic year has created an immediate capacity pressure within the existing service, particularly from 1 September 2026 when schools require clerks to be in place for the new cycle of governing body and committee meetings. The Council has considered internal options, including use of existing employed clerks, but available capacity is insufficient to meet the level of demand without creating delivery risk. The Council ran a Preliminary Market Engagement Event and received five responses, however due to insufficient time, a direct award was considered the most suitable option.

Planning Information

THIS IS NOT A CALL TO COMPETITION. This is a Preliminary Market Engagement event in relation to outsourcing the existing clerking service. This preliminary market engagement event does not form any part of any invitation to tender. Peterborough City Council is issuing this request for information only. Any supplier invited to present to the Authority is doing so to support market research only and to help make any potential procurement process more focused and efficient. No supplier selection or supplier preference is implied. The preliminary market engagement event can be accessed via ProContract at this link: https://procontract.due-north.com/Supplier/Advert/View?advertId=2bd00c22-ec4d-f111-813c-005056b64545&fromProjectDashboard=False&fromRfxSummary=False&selectWorkgroup=False&fromAdvertEvent=False&fromActivityDashboard=False If you do not already have an account with ProContract you can register and create an account for free. Once you have accessed the advert, please click on the green "Register interest in this opportunity". Doing this will allow you to access the Preliminary Market Engagement event and associated document. Once the questions within the document have been completed, please upload your response via ProContract. The event will remain open until 12:00 Noon on 9th June 2026. If you have any questions whilst this event is live and you have already registered your interest, please use the ProContract messaging facility.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069687
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086695-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75100000 - Administration services

75121000 - Administrative educational services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£37,000 Under £100K

Notice Dates

Publication Date
14 Sep 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Peterborough City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERBOROUGH
Postcode
PE2 8TY
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH41 Peterborough
Delivery Location
Not specified
Local Authority
Peterborough
Electoral Ward
Fletton and Stanground
Westminster Constituency
North West Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

REVIVE EDUCATION RECRUITMENT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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