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Servicing and Maintenance of Secure Entry Doors and Door Entry Systems

Clyde Valley Housing Association Limited

This public procurement record has 2 releases in its history.

Award

14 Sep 2026 at 14:27

Award Notice
Tender

13 May 2026 at 16:02

Tender Notice
Summary of the contracting process

Clyde Valley Housing Association Limited procured servicing, repairs and maintenance for communal secure entrance doors and door-entry systems across its housing properties. The requirement covers inspection, repair and replacement works for front and rear doors serving tenements, four-in-a-block properties, multi-storey blocks and mixed-tenure buildings where the association is responsible for common closes and entrances. The service relates to electrical building installations and is delivered across Clyde Valley, North Lanarkshire and South Lanarkshire. Approximately 232 properties were to be inspected each year, with some properties containing both front and rear entrance doors. The buyer is a housing association based in Motherwell, and the requirement is managed as a measured-term contract with key performance indicators.

This procurement has been awarded following an open procedure. The contract was awarded to Robertson-Acom Limited, an SME, and signed on 25 August 2026. The active contract is worth £325,231.27. The wider estimated tender value was £1,000,000. The planned initial contract period was 1,080 days, with up to two further one-year extensions subject to satisfactory performance, continuing need, and offer and acceptance. Bids closed at 12:00 on 18 June 2026, when bids were opened and evaluation began. Eight electronic bids were received, all from SMEs. Evaluation was based on quality at 60% and price at 40%. Variants were not permitted, and submissions were required in English.

The awarded supplier profile indicates that credible competitors for this requirement need practical capability in secure communal entrance doors and electronic door-entry systems, including planned servicing, fault diagnosis, repairs and replacement works. They should be able to work across a varied social-housing estate containing tenements, four-in-a-block properties, multi-storey buildings and mixed-tenure developments, while coordinating access and work across a substantial recurring property portfolio. Relevant experience should include maintaining both front and rear communal entrances and delivering a measured-term service against defined performance measures and KPIs. The competition also shows that smaller businesses can participate: all eight bids came from SMEs. A future competitor would need to demonstrate reliable service delivery, suitable technical staff, responsive repair capacity and the ability to evidence quality alongside competitive pricing.

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Notice Information

Notice Title

Servicing and Maintenance of Secure Entry Doors and Door Entry Systems

Notice Description

Servicing and Maintenance etc of Secure Entry Doors and Door Entry Systems

Lot Information

Lot 1

Clyde Valley Group is procuring a service, repair and maintenance contract for communal entrance doors and door entry systems, which will include for repair and replacement works as required to their properties. The contract for the close door and door entry systems is to properties including tenements, four in a block properties, multi-storey blocks and buildings where there is mixed tenure and CVHA has a responsibility for common closes and entrances. The number of properties to be inspected in each year of the contract is approximately 232 with a number having both front and rear doors.

Renewal: The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06981a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086920-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£325,231 £100K-£500K

Notice Dates

Publication Date
14 Sep 2026Yesterday
Submission Deadline
18 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Clyde Valley Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1PN
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire, TLM95 South Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell North
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

ROBERTSON ACOM LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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