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Contract for Supply 1 x 9 Seater LWB Minibus

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

20 Aug 2026 at 18:59

UK7 - Contract Details Notice
Tender

15 May 2026 at 11:42

UK4 - Tender Notice
Summary of the contracting process

The City & County of Swansea bought one nine-seater long-wheelbase minibus for delivery in Swansea, classified as transport equipment. The requirement covered an outright vehicle purchase, including associated on-the-road costs such as the road fund licence and first registration fee. The vehicle was to be supplied to the Council in the Swansea area. This is a goods procurement rather than a service or works contract. The selected supplier was Hawkstone Farley Ltd, based in Bridgend. The requirement was suitable for small and medium-sized enterprises and voluntary, community and social enterprises, making it relevant to vehicle dealers, commercial vehicle suppliers and businesses able to source and deliver compliant passenger-carrying vehicles.

The procurement was an awarded, completed below-threshold open competition. The tender closed on 28 May 2026, with enquiries closing on 21 May 2026. The contract was signed on 2 June 2026 with Hawkstone Farley Ltd, and the contract period runs from 3 June to 3 September 2026. The contract value is £1 excluding VAT and £1.20 including VAT. The tender estimate was £10 excluding VAT and £12 including VAT. The award covered the single minibus requirement. Evaluation gave price 80% of the score and quality 20%, with quality assessed through vehicle delivery at 15% and warranty at 5%. Suppliers had to identify any departures from the specification and explain the reasons for them.

This procurement indicates demand from the City & County of Swansea for a compliant nine-seater long-wheelbase minibus supplied as a complete vehicle purchase. A credible future supplier would need access to suitable passenger vehicles, the ability to meet the Council’s specification in full, and the capacity to arrange delivery within the required timeframe. Pricing capability is particularly important because purchase price carried most of the evaluation weighting. Suppliers should also be able to offer and clearly evidence an appropriate warranty, since warranty formed part of the quality assessment. Experience managing on-the-road requirements, including registration and road fund licence arrangements, would support a straightforward offer. Vehicle dealers, commercial vehicle distributors and specialist fleet suppliers are the closest fit.

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Notice Information

Notice Title

Contract for Supply 1 x 9 Seater LWB Minibus

Notice Description

Swansea Council is looking to purchase a Nine ( 9) Seater Minibus. Tenderers shall specify in Table 1 the Outright Purchase Price per Vehicle (excluding VAT). This price shall include all associated OTR costs (Road fund licence, 1st registration fee etc).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0699db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079679-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

Notice Value(s)

Tender Value
£10 Under £100K
Lots Value
£10 Under £100K
Awards Value
Not specified
Contracts Value
£1

Notice Dates

Publication Date
20 Aug 20261 months ago
Submission Deadline
28 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Jun 2026 - 3 Sep 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

HAWKSTONE FARLEY GROUP LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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