Planning

PME Class 158 and Class 170 Spares and Consumables

TRANSPORT UK EAST MIDLANDS LIMITED

This public procurement record has 1 release in its history.

Planning

15 May 2026 at 15:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The current procurement planning process is initiated by Transport UK East Midlands Limited for the acquisition of spares and consumables to support the maintenance of Class 158 and Class 170 rolling stock fleets. The industry category focuses on parts of railway or tramway locomotives or rolling stock, as well as repair and maintenance services. The procurement is at the planning stage, with a Preliminary Market Engagement (PME) exercise scheduled to conclude by 2nd June 2026. This exercise is taking place in the United Kingdom, specifically targeting the East Midlands area, and falls under the category of goods procurement with a special regime for utilities.

This tender offers substantial opportunities for businesses involved in supplying or managing spare parts and consumables for railway operations. SMEs, in particular, are encouraged to participate as prime suppliers, regional providers, or specialist manufacturers. Businesses well-suited for this tender include those with capabilities in rail-approved spares supply, inventory management, logistics support, and sustainable sourcing practices. The procurement strategy and final Invitation to Tender (ITT) will be developed based on the feedback from the PME, thus aligning with current market capabilities and best practices. This opens the door for businesses adept in offering innovative solutions and services to align with the robust commercial and pricing models anticipated for this project.

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Notice Information

Notice Title

PME Class 158 and Class 170 Spares and Consumables

Notice Description

East Midlands Railway (EMR) is seeking information from the market to inform a future procurement for the supply of spare parts and consumables required to support the safe, compliant, and reliable operation of the Class 158 and Class 170 fleets. This Preliminary Market Engagement (PME) exercise is intended to gather market insight to help shape the final procurement strategy, lotting structure, service specification, and commercial model. Feedback received will be used to ensure the future procurement is proportionate, competitive, and aligned with current market capability and best practice. The scope is expected to include, but is not limited to, mechanical and electrical spares, consumables, repairable components, warranty and traceability arrangements, digital catalogues, and logistics support to EMR depots. The outcome of this PME may result in revisions to the final Procurement Strategy prior to the publication of the Invitation to Tender (ITT).

Planning Information

This PME exercise is being conducted to inform the development of a future ITT for the supply and management of spares and consumables required to support rolling stock maintenance and wider railway operations. The PME seeks to develop a comprehensive understanding of the market, including: • Supplier capability and breadth of offering, including the ability to supply rail-approved spares and consumables across multiple asset types (e.g. rolling stock, depots, stations, plant, and infrastructure-related assets) • Supply chain resilience and continuity, including stockholding strategies, lead times, contingency planning, management of obsolescence, and mitigation of single-source risk • Opportunities to support SME participation, either as prime suppliers, regional providers, or specialist manufacturers and distributors within the wider supply chain • Available inventory management and ordering solutions, including catalogue management, electronic ordering platforms, usage reporting, and integration with asset or maintenance management systems • Sustainability and social value opportunities, including reduced packaging, responsible sourcing, recycling of consumables, local supply options, and alignment with rail sustainability and net-zero objectives • Commercial and pricing models, including fixed pricing, basket or indexed pricing, call-off arrangements, framework models, and approaches to managing price volatility and demand fluctuation Suppliers will be invited to review PME documentation and submit responses to a structured set of questions. EMR will review all feedback received and use this information to refine the scope, specification, lotting strategy (if applicable), commercial approach, and evaluation methodology for the future procurement. Participation in this PME does not guarantee involvement in the subsequent procurement and is not a mandatory requirement for bidding. Feedback gathered during the PME will be analysed and used to inform the final ITT documentation. Once finalised, the procurement opportunity will be formally advertised via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency and governance requirements. Expressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses.https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2289&Culture=en-GB

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a69
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045093-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34630000 - Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment

50222000 - Repair and maintenance services of rolling stock

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
2 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 1 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT UK EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 3AG
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLF East Midlands (England)
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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