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Class 158 and class 170 Spares and Consumables / PS0022

TRANSPORT UK EAST MIDLANDS LIMITED

This public procurement record has 3 releases in its history.

TenderUpdate

04 Sep 2026 at 11:24

UK4 - Tender Notice
Tender

02 Sep 2026 at 20:42

UK4 - Tender Notice
Planning

15 May 2026 at 16:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport UK East Midlands Limited is buying railway spares, repairable components and consumables to support maintenance and wider operations for its Class 158 and Class 170 fleets. The requirement covers consumables for both fleets, Class 158 repairables, Class 170 repairables, and a combined supply of spares, repairables and consumables. The work concerns railway rolling-stock parts and associated repair and maintenance support, including CPV 34630000 and CPV 50222000. Four lots are available, with the combined lot covering both fleets. Deliveries and related activity are in the East Midlands, supporting rolling-stock, depot and railway operations.

The procurement has reached tender: the buyer invited offers through an open competitive flexible procedure. It is a two-stage process. Initial tenders must include quality responses, pricing and a completed pass/fail Pre-Selection Questionnaire; bidders scoring at least 65% overall and meeting mandatory requirements can proceed to negotiation, followed by final revised tenders. The submission deadline is 5 October 2026 at 11:00. The planned award date is 25 January 2027. Contracts are scheduled from 25 January 2027 to 24 January 2029, with two possible one-year extensions, giving a maximum date of 24 January 2031. The overall estimated value is £34.8 million excluding VAT, or £41.76 million including VAT. Each of Lots 1–3 is £5.8 million excluding VAT (£6.96 million including VAT); Lot 4 is £17.4 million excluding VAT (£20.88 million including VAT). Quality counts for 60% and price for 40%.

This opportunity suits rail-parts manufacturers, authorised distributors, specialist repair businesses and suppliers able to support rolling-stock maintenance at scale. Relevant capability includes supplying rail-approved spares and consumables for Class 158 and Class 170 fleets, managing repairable components, and supporting reliable delivery across fleet, depot and wider railway operations. The buyer’s requirements also favour robust supply-chain management, including stockholding, dependable lead times, contingency planning, obsolescence management and mitigation of single-source risks. Suppliers with inventory and catalogue-management systems, electronic ordering, usage reporting and integration with asset or maintenance-management systems are well placed. The process is identified as suitable for SMEs, including specialist manufacturers, distributors and regional providers. Sustainability, responsible sourcing, reduced packaging, recycling and local supply options are also relevant considerations.

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Notice Information

Notice Title

Class 158 and class 170 Spares and Consumables / PS0022

Notice Description

The tender is structured into four lots: * Lot 1: Consumables for Classes 158 and 170. * Lot 2: Class 158 repairables * Lot 3: Class 170 repairables A combined lot is offered as Lot 4 within the tender documents. * Lot 4: spares, repairables and consumables for both the Class 158 and Class 170 fleets.

Lot Information

Lot 1:

Lot 1: Consumables for Classes 158 and 170.

Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Lot 2

Lot 2: Class 158 repairables

Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Lot 3

Lot 3: Class 170 repairables

Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Lot 4: Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet.

Combined award for spares, repairables and consumables for Class 158 and Class 170 fleet. This Lot will not be awarded if Lot 1,2 and 3 are awarded.

Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Planning Information

This PME exercise is being conducted to inform the development of a future ITT for the supply and management of spares and consumables required to support rolling stock maintenance and wider railway operations. The PME seeks to develop a comprehensive understanding of the market, including: • Supplier capability and breadth of offering, including the ability to supply rail-approved spares and consumables across multiple asset types (e.g. rolling stock, depots, stations, plant, and infrastructure-related assets) • Supply chain resilience and continuity, including stockholding strategies, lead times, contingency planning, management of obsolescence, and mitigation of single-source risk • Opportunities to support SME participation, either as prime suppliers, regional providers, or specialist manufacturers and distributors within the wider supply chain • Available inventory management and ordering solutions, including catalogue management, electronic ordering platforms, usage reporting, and integration with asset or maintenance management systems • Sustainability and social value opportunities, including reduced packaging, responsible sourcing, recycling of consumables, local supply options, and alignment with rail sustainability and net-zero objectives • Commercial and pricing models, including fixed pricing, basket or indexed pricing, call-off arrangements, framework models, and approaches to managing price volatility and demand fluctuation Suppliers will be invited to review PME documentation and submit responses to a structured set of questions. EMR will review all feedback received and use this information to refine the scope, specification, lotting strategy (if applicable), commercial approach, and evaluation methodology for the future procurement. Participation in this PME does not guarantee involvement in the subsequent procurement and is not a mandatory requirement for bidding. Feedback gathered during the PME will be analysed and used to inform the final ITT documentation. Once finalised, the procurement opportunity will be formally advertised via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency and governance requirements. Expressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses.https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2289&Culture=en-GB

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a69
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083824-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34630000 - Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment

50222000 - Repair and maintenance services of rolling stock

Notice Value(s)

Tender Value
£34,800,000 £10M-£100M
Lots Value
£34,800,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20262 weeks ago
Submission Deadline
5 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Jan 2027 - 24 Jan 2029 2-3 years
Recurrence
2029-01-25

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT UK EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 3AG
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLF East Midlands (England)
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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