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Provision of Scanning Equipment Maintenance

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

09 Sep 2026 at 11:36

Award Notice
Award

18 May 2026 at 15:56

Award Notice
Summary of the contracting process

Historic Environment Scotland is procuring maintenance services for digital scanning equipment used by the National Collection of Aerial Photography. The requirement covers annual on-site preventative hardware maintenance, software updates, spare parts and customer support for precision scanning equipment. The buying organisation is Historic Environment Scotland, based in Edinburgh, and the equipment is used within its National Collection of Aerial Photography operations. This is a specialist equipment maintenance service rather than a supply of new scanners. The relevant classification is repair and maintenance services for precision equipment (CPV 50430000). The requirement also allows the authority to request additional deliveries from the successful supplier, including partial replacement of supplies or installations and extensions to existing supplies or installations.

The procurement has been awarded and the tender is complete. It used a limited procedure without prior publication of a call for competition, relying on the stated absence of competition for technical reasons. Historic Environment Scotland awarded the requirement to Leica Geosystems, with active awards recorded for the same lot. The contract value is £445,000 GBP, with active contracts signed on 15 May 2026 and 26 August 2026. The planned contract duration is 48 months. Evaluation was based on price. One bid was received, submitted electronically, and it was from a non-SME supplier. The lot is recorded as cancelled, but the associated awards and contracts are active. The authority reserved discretion to request additional deliveries or extensions to existing supplies and installations.

This requirement suits the original equipment manufacturer or a specialist maintenance provider with direct access to the relevant digital scanning equipment, proprietary software updates, compatible spare parts and suitably trained service engineers. Credible competitors would need to provide reliable annual on-site preventative maintenance, responsive customer support and the technical capability to maintain equipment used for the National Collection of Aerial Photography. The procurement indicates that the buyer regarded manufacturer-level support, engineering capability and spare-parts availability as essential, and that technical compatibility can limit competition. A supplier considering future work with Historic Environment Scotland would therefore need evidence of manufacturer authorisation or equivalent technical rights, established support infrastructure, engineers able to work on-site, and capacity to maintain specialist scanning equipment over a multi-year service arrangement.

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Notice Information

Notice Title

Provision of Scanning Equipment Maintenance

Notice Description

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 48 months.

Lot Information

Lot 1

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Annual on-site preventative hardware maintenance - Software updates - Spare parts - Customer support

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Procurement Information

HES intends to award to the Supplier on the basis that competition is absent for technical reasons. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier as the manufacturer of the equipment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069b33
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085314-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50430000 - Repair and maintenance services of precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£445,000 £100K-£500K

Notice Dates

Publication Date
9 Sep 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Leica Geosystems Ltd

Further Information

Open Contracting Data Standard (OCDS)

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