D3 Tenders | Provision of a Hosted Meeting and Agenda System (ModernGov)

Notice Information

Get alerts for notices like these

Notice Title

Provision of a Hosted Meeting and Agenda System (ModernGov)

Notice Description

Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

Lot Information

Lot 1

3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

Options: 3+1 years contract.

Procurement Information

This is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:- * There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works. * Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-069b6d
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/045556-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: Award Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Tender Suitability: Not specified
Awardee Scale: SME

Common Procurement Vocabulary (CPV)

CPV Divisions: 48 - Software package and information systems
CPV Codes: 48000000 - Software package and information systems

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £81,402 Under £100K

Notice Dates

Publication Date: 18 May 20262 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 17 May 20262 weeks ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Cancelled
Awards Status: Active
Contracts Status: Active

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: BRISTOL CITY COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: BRISTOL
Postcode: BS1 5TR
Post Town: Bristol
Country: England
Major Region (ITL 1): TLK South West (England)
Basic Region (ITL 2): TLK5 West of England
Small Region (ITL 3): TLK51 Bristol, City of
Delivery Location: TLK11 Bristol, City of
Local Authority: Bristol, City of
Electoral Ward: Hotwells and Harbourside
Westminster Constituency: Bristol Central

Supplier Information

Number of Suppliers: 1
Supplier Name: CIVICA

Further Information

Notice URLs

http://www.bristol.gov.uk

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069b6d-2026-05-18T18:54:26+01:00",
    "date": "2026-05-18T18:54:26+01:00",
    "ocid": "ocds-h6vhtk-069b6d",
    "initiationType": "tender",
    "tender": {
        "id": "DN809219",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of a Hosted Meeting and Agenda System (ModernGov)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.",
        "lots": [
            {
                "id": "1",
                "description": "3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "3+1 years contract."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKK11"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "This is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:- * There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works. * Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance."
    },
    "awards": [
        {
            "id": "045556-2026-DN809219-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of a Hosted Meeting and Agenda System (ModernGov)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-01628868",
                    "name": "Civica UK Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-40229",
            "name": "Bristol City Council",
            "identifier": {
                "legalName": "Bristol City Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "City Hall, College Green",
                "locality": "Bristol",
                "region": "UKK11",
                "postalCode": "BS15TR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jo Mealing",
                "email": "jo.mealing@bristol.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.bristol.gov.uk",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "01",
                        "scheme": "COFOG",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01628868",
            "name": "Civica UK Ltd",
            "identifier": {
                "legalName": "Civica UK Ltd",
                "id": "01628868",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "8th Floor, Southbank Central, 30 Stamford Streety",
                "locality": "London",
                "region": "UKK11",
                "postalCode": "SE1 9LQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-21053",
            "name": "Bristol District Registry of the High Court",
            "identifier": {
                "legalName": "Bristol District Registry of the High Court"
            },
            "address": {
                "streetAddress": "Greyfriars, Lewins Mead",
                "locality": "Bristol",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-40229",
        "name": "Bristol City Council"
    },
    "contracts": [
        {
            "id": "045556-2026-DN809219-1",
            "awardID": "045556-2026-DN809219-1",
            "title": "Provision of a Hosted Meeting and Agenda System (ModernGov)",
            "status": "active",
            "value": {
                "amount": 81402,
                "currency": "GBP"
            },
            "dateSigned": "2026-05-18T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}