DFC - USEL - Provision of Fleet Servicing and Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069cea-2026-05-20T10:44:12+01:00",
    "date": "2026-05-20T10:44:12+01:00",
    "ocid": "ocds-h6vhtk-069cea",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDHG-1617-ZJJX",
            "name": "Ulster Supported Employment Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDHG-1617-ZJJX"
            },
            "address": {
                "streetAddress": "182-188 Cambrai Street",
                "locality": "Belfast",
                "postalCode": "BT13 3JH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDHG-1617-ZJJX",
        "name": "Ulster Supported Employment Limited"
    },
    "tender": {
        "id": "ID 5890277",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DFC - USEL - Provision of Fleet Servicing and Maintenance",
        "description": "This contract covers the full maintenance and servicing of USEL's commercial vehicle fleet, including scheduled servicing, repairs, inspections, and breakdown support. The supplier must carry out all work in line with manufacturer standards, using appropriate testing and diagnostic equipment, and ensure vehicles are roadworthy and ready for statutory testing. Services are delivered at fixed costs, with any additional or repair work requiring prior approval and quotation.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 216000,
            "amount": 180000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-23T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-12T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-07T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 216000,
                    "amount": 180000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "AC1 -Pass/Fail AC2 - 20% AC3 - 80%",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 - Compliance with all Contract Requirements",
                            "description": "This Criterion has a weighting of Pass/Fail (A) Minimum Functional Requirements (MFR's); (B) Packaging & Transport Regulations Compliance; (C) Delivery; and (D) Environmental/ Sustainability Requirements"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 - Contract Management",
                            "description": "This Criterion has a weighting of 20% Suppliers must detail their approach to contract management. This must include: * The systems which will be in place to communicate with the Buyer to ensure the smooth running of the contract and enable issues to be dealt with in an effective manner. * The procedures for escalation in the event that problems cannot be resolved at the operational level. Written response required for this criterion."
                        },
                        {
                            "type": "price",
                            "name": "AC3 - Total Contract Price",
                            "description": "This Criterion has a weighting of 80%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "As per Tender Documents"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-07-07T00:00:00+01:00",
                    "endDate": "2029-06-22T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "046178-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/046178-2026",
                "datePublished": "2026-05-20T10:44:12+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract as stated in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        },
        "riskDetails": "Exclusions If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded. The Contracting Authority expressly reserves the rights: (I). not to award any contract as a result of the procurement process commenced by publication of this notice; (II). to make whatever changes it may see fit to the content and structure of the tendering Competition; (III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and (IV). to award contract(s) in stages. and in no circumstances will the Authority be liable for any costs incurred by candidates."
    },
    "language": "en"
}