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DFC - USEL - Provision of Fleet Servicing and Maintenance

Ulster Supported Employment Limited

This public procurement record has 3 releases in its history.

Award

26 Aug 2026 at 11:33

UK7 - Contract Details Notice
Award

13 Aug 2026 at 16:47

UK6 - Contract Award Notice
Tender

20 May 2026 at 10:44

UK4 - Tender Notice
Summary of the contracting process

Ulster Supported Employment Limited bought a full fleet servicing and maintenance service for its commercial vehicles. The requirement covers scheduled servicing, repairs, inspections and breakdown support, with vehicles maintained to manufacturer standards using suitable testing and diagnostic equipment. The supplier must keep the fleet roadworthy and ready for statutory testing. Work is delivered in Northern Ireland for the buyer’s fleet. Services operate on fixed costs, while additional or repair work requires the buyer’s prior approval and a quotation. This is a vehicle repair and maintenance opportunity, including associated vehicle equipment services (CPV 50110000). Construction and Procurement Delivery’s Supplies and Services Division managed the procurement as Northern Ireland’s central procurement function for central government.

The procurement was completed through an above-threshold open procedure. One lot was awarded to THOMAS MCCREA & CO LTD on 13 August 2026, following a tender with three bids. The awarded value is £180,000 excluding VAT, or £216,000 including VAT. The contract was signed on 25 August 2026 and runs from 26 August 2026 to 26 August 2029. Evaluation required pass/fail compliance with all contract requirements, including minimum functional requirements, packaging and transport regulations, delivery, and environmental or sustainability requirements. Contract management carried 20% of the evaluation and total contract price carried 80%. Technical selection requirements were set out in the tender documents.

This outcome identifies a recurring requirement for a commercial vehicle maintenance provider serving a public-sector fleet in Northern Ireland. A credible future supplier would need workshop and field capability for scheduled servicing, mechanical repairs, inspections and breakdown response, together with testing and diagnostic equipment suitable for the vehicle fleet. Evidence of maintaining vehicles to manufacturer standards, keeping them roadworthy and preparing them for statutory testing would be important. Suppliers should also be able to price routine work on a fixed-cost basis and manage additional repairs through clear inspection, approval and quotation processes. Strong contract administration matters: the winning approach needed reliable communication with the buyer, effective issue resolution and escalation procedures. Compliance, delivery, environmental and sustainability requirements were pass/fail essentials.

How relevant is this notice?

Notice Information

Notice Title

DFC - USEL - Provision of Fleet Servicing and Maintenance

Notice Description

This contract covers the full maintenance and servicing of USEL's commercial vehicle fleet, including scheduled servicing, repairs, inspections, and breakdown support. The supplier must carry out all work in line with manufacturer standards, using appropriate testing and diagnostic equipment, and ensure vehicles are roadworthy and ready for statutory testing. Services are delivered at fixed costs, with any additional or repair work requiring prior approval and quotation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069cea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081181-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
£180,000 £100K-£500K
Contracts Value
£180,000 £100K-£500K

Notice Dates

Publication Date
26 Aug 20263 weeks ago
Submission Deadline
23 Jun 2026Expired
Future Notice Date
Not specified
Award Date
13 Aug 20261 months ago
Contract Period
26 Aug 2026 - 26 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ulster Supported Employment Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT13 3JH
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Woodvale
Westminster Constituency
Belfast West

Supplier Information

Number of Suppliers
1
Supplier Name

THOMAS MCCREA & CO LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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