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Denbighshire Corporate Plan and 2050 Vision

DENBIGHSHIRE COUNTY COUNCIL

This public procurement record has 5 releases in its history.

PlanningUpdate

19 Jun 2026 at 12:36

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

17 Jun 2026 at 07:59

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

01 Jun 2026 at 15:47

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

28 May 2026 at 10:49

UK2 - Preliminary Market Engagement Notice
Planning

20 May 2026 at 12:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Denbighshire County Council is seeking expressions of interest from potential suppliers to explore the available market approaches for community and stakeholder engagement in the development of its upcoming Corporate Plan (2028-2033) and a 2050 vision for Denbighshire. The procurement process is currently in the planning stage, and is focused on engaging with various community groups to foster participation in line with the Council’s Community Engagement Policy and Public Participation Strategy. The initiative aims to strengthen democratic engagement and reach underrepresented groups, with a milestone for expressions of interest set on 8 July 2026. Key activities are slated to end in March 2027 with a budget estimated between £50,000 - £60,000 including VAT. Interested parties are encouraged to submit expressions of interest by the deadline and may engage in further digital demonstrations if necessary.

This procurement presents a significant opportunity for businesses specializing in research, community engagement, and stakeholder management to collaborate with a local authority. Companies offering research and development consultancy, business and management services, or those with experience in digital engagement and creating participatory processes are particularly well-suited. The scope for integrating creative methods for engaging various demographics means smaller enterprises and VCSEs (Voluntary, Community and Social Enterprises) can effectively compete by demonstrating flexibility and innovative approaches. Engaging in this process not only allows businesses to contribute towards a meaningful public initiative but also opens avenues for future collaborations with Denbighshire County Council.

How relevant is this notice?

Notice Information

Notice Title

Denbighshire Corporate Plan and 2050 Vision

Notice Description

Denbighshire County Council is seeking expressions of interest to help us understand what the market can offer regarding support with community and stakeholder engagement for the development of our next Corporate Plan which will cover the period 2028 to 2033 and a longer-term vision for Denbighshire looking ahead to 2050. Please note that we do not guarantee that this exercise will result in any procurement exercise. For any procurements undertaken, this PME process will help us as we consider our options. These options may include but are not limited to:- * procuring one work package but not the other * combining the two work packages into one procurement * procuring work packages separately and on this basis we would be seeking suppliers who can demonstrate that they are able to work in close partnership with both the Council and another supplier Our Corporate Plan sets out what we want to achieve for the people and communities of Denbighshire over the next 5 years. This Plan meets both our aspirations and obligations under the Well-being of Future Generations Act and the Equality Act and captures our key performance functions for the purposes of The Local Government and Elections (Wales) Act 2021. A key element in the development of the plan is community engagement so that residents and other stakeholders feel confident the plan reflects their priorities. The Council aims to develop and communicate a long-term vision for Denbighshire (looking ahead to 2050 and beyond) that reflects the aspirations and realities of its communities. The process must build trust across diverse community groups and strengthen democratic engagement, particularly reaching those who are underrepresented or have lost confidence in public institutions. We are interested in hearing from organisations who can support us with this as further detailed below (Please note that the dates are provisional and subject to change):- * January 27 to March 27 - Community engagement with residents and other stakeholders (must be completed by pre-election period c. end of March 2027) * September 27 to November 2027 - Denbighshire County Council Member, staff and partner engagement, on the Corporate Plan Wellbeing Objectives + 5 Year Programme of Activities Expected Outputs and Outcomes Outputs * An evidence-based long-term vision for Denbighshire [essential] - the presentation of which doesn't have to be word based. * An evidence-based corporate plan that clearly communicates the Council's priorities and contribution to regional work [essential] * An evidence-based strategic equalities plan that clearly communicates the Council's priorities [essential] * A number of digital or other products which can be used for future engagement with community groups, young people in particular [essential] * Training and supported experience for up to 10 council officers in facilitation of community discussions where topics are potentially contentious [desirable]. Outcomes * More widespread understanding within communities about future challenges and opportunities related to demographics, local government finances, climate and nature. * More widespread understanding within communities about the council's role and capacity in delivering local services. * Understanding by Council Members, partner organisations and Council employees of their role in delivering the new corporate plan * Increased trust and confidence in the council, particularly among those groups with protected characteristics or/and have never engaged with the Council before. Higher levels of democratic engagement among residents, particularly young people and hard-to-reach groups. Increased confidence among trained council officers in community facilitation [desirable]. Indicative budget of PS50k - PS60k including VAT

Planning Information

We are seeking to understand what approaches are currently available in the market to support us with our plans and to facilitate linkages with community groups. We would welcome Expressions of Interest from individual organisations as well as collaborative approaches, including those involving local community organisations To help shape a prospective future procurement, the Council seeks Expressions of Interests that outline how design and delivery of participatory engagement processes in line with the Council’s Community Engagement Policy ( https://moderngov.denbighshire.gov.uk/documents/s65428/Draft Community Engagement Policy 2026-2029.pdf?LLL=0) and Public Participation Strategy ( https://moderngov.denbighshire.gov.uk/documents/s65429/Draft%20Public%20Participation%20Strategy%202026-2029.pdf?LLL=0) could be approached. We would welcome EOI’s which cover the following: • Approaches that could be used to facilitate discussions within at least 6 urban communities and engagement with residents of rural areas. • How digital and in-person methods might be combined to explore priorities and tensions, while surfacing common ground • Approaches that could be used to facilitate effective engagement of young people (following any tender process the council can provide links to schools and youth centres, as well as wider community members to the successful supplier). • Approaches that could be used to engage hard-to-reach groups (following any tender process the council can facilitate links through Services and partners with the successful supplier) • Approaches that ensure bilingual delivery (Welsh and English) and embed accessibility in the engagement process • Approaches that could be used to assess number and quality of interactions, in particular from those who have not previously engaged with Council’s survey and engagement work. Further considerations for EOIs: • To create a deeply-held future vision, we believe it will be important to draw on the past so would like to understand how local culture and history could be considered in the engagement process. • Young people and hard-to-reach groups are experiencing significant day-to-day challenges which may limit their ability to engage with a long-term visioning process – we would want to understand how this and related challenges could be addressed and overcome in the engagement process • Outline the types of key questions and/or prompts which may be used in different engagement formats. • We would welcome integration of creative methods (e.g., arts-based approaches) in engagement of young people and intergenerational audiences. • Previous experience with any digital engagement platforms proposed. • We would want to understand the proposed evaluation and learning approach, and how the risk of engagement/consultation fatigue could be managed. We will be holding an online information session for potential suppliers on June 9th 3:30 - 4.30pm. Please register for the information session via the link below: https://forms.office.com/e/06ikKmxX8P Following the information session we invite potential suppliers to submit an Expression of Interest (EOI) by 5pm on July 8th 2026. The EOI should be a maximum of 5 pages and be submitted via email to procurement@denbighshire.gov.uk. Following close of this process and prior to any procurement, we may also invite suppliers to provide digital system demonstrations over MS Teams to obtain further information. We do not guarantee that this exercise will result in a procurement exercise. • The recording of the webinar is now available https://drive.google.com/file/d/1bKyZvtebQLiMTBw7Zkp1yi55FitBzsvm/view?usp=sharing. The Q & A session of this webinar starts at 29:05 • For those wishing to contact Janine Downing at DVSC please do so by email janine@dvsc.co.uk • As a reminder, Expressions of Interests should be submitted via email by 5pm on July 8th 2026 to procurement@denbighshire.gov.uk The slides from the Webinar which took place on the 9th June can be accessed here https://drive.google.com/file/d/1holPFii8p3vu7hfHa5lBzkKkobhYKyn9/view?usp=drive_link If you have any questions regarding the Webinar or the Pre-Market Engagement phase of this process, please email procurement@denbighshire.gov.uk by no later than close of business on the 24th June. Any questions received and our response to those questions will be circulated on the 26th June.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069d5b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058081-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

73200000 - Research and development consultancy services

73300000 - Design and execution of research and development

79400000 - Business and management consultancy and related services

79900000 - Miscellaneous business and business-related services

Notice Value(s)

Tender Value
£44,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
7 Sep 20263 months to go
Award Date
Not specified
Contract Period
2 Nov 2026 - 31 May 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DENBIGHSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RUTHIN
Postcode
LL15 1YN
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
Not specified
Local Authority
Denbighshire
Electoral Ward
Ruthin
Westminster Constituency
Clwyd East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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